Delhi Police: Police Station Records and Registers

Police Station Records of Delhi Police: Complete Register System and Functions

POLICE STATION RECORDS

The following registers are required to be maintained in each Police Station:-

REGISTER NO. 1 and 2

FIRST INFORMATION REPORT REGISTER The First Information Report register shall be maintained on a printed book in form 24.5(1) as given in Annexure-1 consisting of 200 pages. It shall be completely filled before a new register is commenced. Cases shall bear an annual serial number in each Police Station for each calender Year. Every four pages of the register shall be numbered with the same number and shall be written at the same time by means of carbon copying process. The original copy shall be a permanent record in the Police Station. One copy shall be sent to the DCP, one to the magistrate empowered to take cognizance of the offence and the third to the complainant. A warning stating therin that ‘Burking or writing incorrect report is an offence.

The DCP shall fix hours at which station diaries shall be daily opened & closed. All entries in the daily diary shall be made by the Officer In- charge of the Police Station, Duty Officer or the Station Clerk. Each separate entry shall be numbered and the time at which it was made shall be mentioned in each such entry. The opening entry each day shall give the name of each person in custody, the offence of which he is accused and the date and hour of his arrest. The last entry each day shall show the balance of cash in hand as shown in cash register.

Any Police Officer who enters or causes to be entered in the daily diary a report which he knows, or has reasons to believe, to be untrue, whether he has or has not been directed to make such entry, shall be ordinarily dismissed from service as per PPR .22.50. A copy of this rule shall be affixed to the cover of the daily diary in every Police Station. As per PPR. 22.51 daily diaries may be destroyed two years after the date of the last entry. The following matters shall be entered in the daily diary apart from the above:

1. The name of accused persons with complete details including whether in custody or on remand shall be entered.

2. Information regarding commission of non-cognizable offences including reports of enmities likely to lead to a breach of peace.

3. The gist of FIR registered giving the No. FIR offence and the section of law under which the case is registered.

4. The hour of arrival and departure On duty at or from a Police Station of all enrolled police officers of whatever rank, whether posted at the police station or elsewhere, with a statement of the nature of their duties. This entry shall be made immediately on arrival or prior to the departure of the officer concerned and shall be attested by the latter personally by affixing his signature.

5. Every officer returning from any investigation shall record his arrival regarding the investigation made, places visited the details of property seized & deposited in the Malkhana.

6. All case property received or released from P.S. Malkhana.

7. All case properties which are dispatched & subsequently deposited in Sadar Malkhana.

8. The hour of receipt & dispatch of all communications, cash etc. shall be entered. A road certificate shall be issued for di patch (Reg. No. 21) and a receipt will be issued regarding cash etc. (Register No.22).

9. All arrivals at and dispatches from police station of persons in custody and all admissions to and removal from the police station lock up, whether temporary or otherwise.

10. The hour & date of receipt and of service or execution of process i.e. summons or warrants and hour and date of return made of each such process.

11. Report regarding properties in Malkhana (Store Room) under PP Rule 22.18. It is mandatory for the SHO to check the Malkhana and the properties therein twice a month. The report as required under P.P. Rule 22.18 shall be made on the day after checking.

12. The report regarding excess of expenditure over the permanent advance (as laid down in PP Rule 22.71).

13. The deposit or removal from the post office safe if embedded in the police station, the exact hour being given in every case. A Certificate to the effect the daily diary contains 200 pages will be affixed by S.H.O. on each Daily Diary before it IS commenced.

The Daily Diary is being maintained in two parts.

In part A (DD-A) reports regarding apprehension of breach of peace, gist of non-cognizable reports (if not entered in Noncognizable Reports Register), gist of FIR, section of law etc., shall be recorded when a case is registered. Apart from this all important matters including persons arrested, persons in custody, deposit of case property seized by IOs, dispatch of case property from PS, receipt of summons- and warrants, checking of properties lying in Malkhana, reports regarding cash kept in Malkhana or excess expenditure etc. shall be entered. Information regarding checking of B.Cs. or about their activities will also be mentioned for being used later to make entries in the History Sheets. The IOs on their arrival after investigation & enquiries in various cases reports marked to them, shall make a mention in the Daily Diary about the action taken by them on such investigation reports.

In part B (DD-B) routine entries like arrival & departure of policemen, dispatch of patrolling staff, posting of pickets, arrival & departure of policemen sent for process service duties 4 or who are sent to summon persons u/s 160 Cr. PC for purpose of investigation will also be mentioned.

REGISTER NO. 3

This register shall be maintained in two parts in accordance with PPR 22.53. Part (i) Standing Order Book All standing orders of the Commissioner of Police, Add!. The Commissioner of Police and Deputy Commissioner of Police shall be entered in a file book. There standing orders shall be continuous for five years and the file shall be indexed. Part (ii ) Circulars and other Orders In each Police Station an annual file shall be maintained of all circulars and other orders issued for the instruction and guidance of the Police and not being Standing Orders. These files shall be destroyed after two years.

REGISTER NO. 4

ABSCONDERS REGISTER This register shall be maintained in the following parts: –

Part (i) This part shall contain the names of all absconders in cases registered in the home police station and shall be maintained in form 22.54(a) as in Annexure – 3.

Part (ii) — The names of absconders in cases registered in other police stations but resident of or likely to visit the home police Station shall be written in this part which shall be maintained in form 22.54 (a) .The entries of residents of home police Station shall be made in red ink.

Part (iii) — Will contain the names of deserters from e army and shall be maintained in form 26.16(6) as in Annexure-4. As soon as an absconder has been proclaimed under section 83 of the Code of Criminal Procedure, his name shall be entered in the Proclaimed Offenders list. When an absconder is proclaimed under section 83 Cr. PC, his name should be entered in Register No. 10 Part-A of the Home Police Station and his History Sheet should be opened in red ink. 5 PROCLAIMED OFFENDERS, REGISTER There is no provision in the PPR for maintaining proclaimed offenders register in a Police Station. As per PPR 23.25, a list of proclaimed offenders shall be hung up in the office and notice board of the Police Station. However, as per PPR 23.22 a proclaimed offenders register shall be maintained in form 23.22 (1) in each District by the head of the Prosecution agency.

This register shall be maintained ,in two parts: –

Part I — In part-I shall be entered the names of proclaimed offenders who are residents of home Police Station irrespective of the Police Station in which proclaimed.

Part II — Shall contain the name of proclaimed offenders of the Police Station but not residents of the home Police Station. Note: — For convenience and ready reference, the P.O.’s register should be maintained in the police Station as well as mentioned above in the form 23.22 (1) as in Annexure 34.

REGISTER NO. 5

Part I — Shall contain a brief abstract of all reports and orders received at the Police Station and of all letters and replies dispatched from the Police Station. This register is merely a receipt and dispatch register and is not meant as a record of full correspondence. The register shall be destroyed after two years.

Part II — The receipt and return of summons and warrants shall be entered. On the last day of each month, a statement giving the following information shall be entered: — Number of summons remaining unexecuted at the end of previous month, No. of summons received during the current month, No. of summons executed during the current month, No. of summons remaining unexecuted at the end of the month. Similar statement regarding warrants shall also be entered.

REGISTER NO. 6

MISCELLANEOUS REGISTER This register shall be divided into four parts: — 6 Part I — This part is not being maintained in the Police Station now as verification regarding Government Service is being done by Special Branch. Part II — List of persons on security under the provisions of Code of Criminal Procedure and Local and Special Laws in form 27.16(6) as in Annexure-7 Part III — Carbon copies of all ‘Kalandras’ (Complaints). Part IV — Carbon, copies of all inquests. A yearly index will be maintained for this part. This register may be destroyed seven ye after the last entry .

REGISTER NO. 7 AND 8

NOT BEING MAINTAINED REGISTER NO. 9 VILLAGE CRIME REGISTER: This is a very important register from the crime and criminals records point of view. This register shall be maintained in the following five parts in accordance with PPR 22.59. The Village Crime register is an unpublished official record relating to the affairs of the State and is a privileged document under section 123 of the Indian Evidence Act Part I-This register will be maintained in Form 22.59(1)A as in Annexure 8 containing information about a beat. A separate register shall be maintained for each beat.

Part II-This register shall be maintained in Form 22.59(1)B as in Annexure 9. A separate register shall be maintained for each beat. Any crime registered in the area of the beat shall be entered in this register. Part III-This register is an index to the criminals of the area and shall be maintained in Form 22.59 (1) C as in Annexure 10 separately for each beat. In this register shall be entered the names of persons residing in a beat who have been arrested or a against whom strong suspicion of involvement in cognizable cases, whether the case occurred in the beat or not, exists. A separate entry shall be made for each suspect with a separate serial number. When the person is again arrested or suspected, a fresh entry shall bear the previous serial number or the number of suspicion and shall be entered below it in the form of a fraction. Persons who are suspected to have committed an offence and arrested U/s 41 Cr. P.C would also be entered as above.

Part III-A This register shall also be maintained separately for each beat in form 22.59 (1) C as in Annexure 11. In this register the names of the following persons of doubtful character who visit the beat shall be entered: – 7 (i) Persons whose History sheets are on record Bundle ‘A’. (ii) Persons established through information sheets (stranger rolls) to be of doubtful character. (iii) Persons arrested in the beat under section 41/109, Code of Criminal Procedure, provided that no entry shall be made unless the persons concerned are placed on security. (Note: — An entry shall also be made in Register No. 6, Part-II).

Part-IV this is a confidential register and shall remain in the personal custody of the Officer Incharge of the Police Station. This register shall be kept in form 22.59(1)D as in Annexure 12. The following matters shall be entered in this register: – (i) Notes regarding influential individuals residing in or having connection with the area who habitually abet or share in the proceeds of crime or shelter criminals. (ii) Special types of lawlessness or crime to which the inhabitants of the area are addicted. (iii) Notes on gangs operating in the area. (iv) Notes on personal, land, communal and other feuds, which are liable to cause breach of peace. (v) Notes on fairs and similar occasions requiring the special attention of the officer incharge of the Police Station. (vi) Notes on criminals of other areas who commit crime in the jurisdiction. (vii) A list of respectable inhabitants of the area who can provide important information regarding proclaimed offenders and absconders. (viii) Convictions under section 124-A and 153-A IPC.

Part V – The Conviction Register It is a permanent record of the crime and criminals and of previous convictions. It is to a great extent the basis for the preparation of History sheets and other measures of surveillance. It shall be maintained in form 22.59 (1) E as in Annexure 13. Entries in this 8 register shall be made by the Officer Encharge of the Police Station personally or under his special or general orders. Each entry shall be signed by the Officer Incharge of the Police Station personally. Every conviction shall be given one permanent serial number. When a person is reconvicted, the fresh entry shall bear the same serial number and the number of conviction shall be entered below it in the form of a fraction. When two or more offenders are jointly convicted of committing one and the same offence and when there is reason to believe that they had acted in concert, a cross-reference shall be inserted in the remarks column of the register, drawing attention to the fact. Entries in this register shall be confined to the following offences only :-

1. Indian Penal Code Chapter Sections XI 193 to 195 } Giving or fabricating false evidence. 211 377 } False charge of committing an unnatural offence. XII 231 232 } Counterfeiting coin. 233 to } Making, buying selling or having in possession 235 instruments or material for counterfeiting coin. 235 236 } Abetting the counterfeiting of coin out of India. 237 XII and } Import or export of counterfeit coins. 238 239, 240, } Possession or delivery of counterfeit coin. 242, 243 244 } Unlawful alteration of weight or composition of 9 245 Unlawful removal of coining instruments form Mints. 246 to } Unlawful alteration of weight, composition or 253 appearance of coin and possession and delivery of such coins. 255 Counterfeiting of Government stamps. 256 and } Making, buying selling or having in possession 257 instruments or material for counterfeiting Government stamps. 258 XII and } Possession or sale of counterfeit Government stamps. 259 260 Using of counterfeit Government stamps 261 to } Fraudulent effacement or erasure of Government 263 Stamps XVI 311 Being a thag. 354 Indecent assault on a woman. 363 to } Kidnapping. 369 376 Rape. 377 Unnatural offence. XVII 379 to }

Thefts of all kinds. 382 384 386 } Extortion of all kinds, except section 385. to 389 10 392 to } Robbery of all kinds. 394 397 and 398 395, 396, } Dacoity of all kinds 399, 402 400 and } Belonging to a gang of thieves or dacoits. 401 404 Dishonest misappropriation of property belonging to a deceased person. 406 to } Criminal breach of trust by public servant. 408 411 to } Receiving stolen property. 414 418 to } Cheating of all kinds, except, simple cheating 420 (section 417) XVIII 429 to } Extortion of all kinds, except section 385. 433 and 435 to 440 429 to } House-trespass in order to commit an offence. 452 11 454 to } Lurking house-trespass or house-breaking other 458 than simple (section 453.) 459 and } Grievous hurt or death caused in house-breaking. 460 461 Dishonestly breaking open a closed receptacle. 462 Fraudulently opening a closed receptacle held in trust. 465 to } Forgery. 469 489A to } Forgery of currency notes and Bank notes. 489D

2. Code of Criminal Procedure Sections 108, 109 and 110.

3. Miscellaneous Acts (i) Sections 3 and 4 of the Gambling Act. (ii) Offences under the NDPS Act. (iii) Offences under the Indian Arms Act. (iv) Offences under Terrorists and Disruptive (Prevention) Act. (v) Offences under the Immoral Traffic (Prevention) Act, 1956.

4. Other Offences All offences and cases in which subsequent conviction would render the person convicted liable by law to enhance punishment.

REGISTER No. 10, SURVEILLANCE REGISTER

This register shall be maintained in two parts A & B in Form 23.4 12 (1) As Annexure-14 – The surveillance register shall be written by the Officer Incharge of the Police Station Personally or by his junior, neatly. Part A–In this part, the names of persons commonly residents of the jurisdiction of the Police Station and who belong to one or more of the following classes shall be entered. No entry in this part shall be made except by the order of a G. O. and every entry shall be attested by the G.O.

(i) All persons who have been proclaimed under section 83 of the Code of Criminal Procedure. (ii) All released convicts in regard to whom an order under section 356, Criminal Procedure Code has been made. (iii) All convicts the execution of whose sentence is suspended in the whole or any part or whose punishment has been remitted conditionally under section 432, Criminal Procedure Code. Part-B–In this part the names of the following categories of persons may be entered under the written order of the D. C .P. who is strictly prohibited from delegating this authority. Before the name of a person is entered in this part, a history sheet shall be opened for such person: (i) Persons who have been convicted twice or more of offences whose entry is to be made in Register IX Part – V. (ii) Persons who are reasonably believed to be habitual offenders or receivers of stolen property whether they have been convicted or not. (iii) Persons under security under section 109 or 110 of the Code of Criminal Procedure. (iv) Convicts released before the expiry of their sentences under the Prisons Acts and Remission Rules without imposition of conditions. Note:– Before Opening of History Sheet, the P.P. should be opened compulsorily. B.C. Roll register is also a part of Register No.10.

REGISTER NO. 11

INDEX REGISTER This register shall be maintained in two parts: — 13 Part-I In Form 23.14(1) (A) as in Annexure 15, history sheets and personal files shall be entered in a serial number as they are opened. This serial number shall be permanent and shall not be altered when one history sheet is transferred from one bundle to another. This serial number shall also not be re-allotted until the history sheet has been destroyed or transferred to another Police Station. Part II Shall be an alphabetical index of personal files and history sheets in Form 23.14(1) (B) as in Annexure 16. History sheets shall be prepared of persons accused more than twice of offences falling in chapters 12 & 17 of the IPC. (i) All POs of home police station (in red ink) . (ii) All persons who are externed u/s 47-48 D.P. Act, 1978. After the externment period, the History Sheets shall be transferred to personal files. (iii) All dangerous criminals who are addicted to crime (P.P.Rules 23.9). (iv) Numbered personal files of all the History Sheets, Misc. Complaints shall be kept in personal Files.

REGISTER NO. 12

INFORMATION SHEETS DESPATCHED Information sheets in form 23.17 (1) shall be issued by an Officer Incharge of a Police Station or on his behalf as a means of ascertaining the antecedents of persons who are residents of the jurisdiction of other Police Stations and (a) Who are believed to have committed an offence, whether they have been arrested or not. (b) who have been arrested under section 41 (2) of Criminal Procedure. (c) who are genuinely believed to be under suspicion. The Despatch of information sheet issued shall be entered in Register No.12, which shall be maintained in Form 23.17(2) as in Annexure-17. Information Sheet of the arrested person shall be issued thrice firstly at the time of arrest, secondly at the time of conclusion of investigation and finally after the conclusion of judicial trial or magisterial proceedings.

14 REGISTER NO. 12-A INFORMATION SHEET RECEIVED The officer incharge of a police station receiving an information sheet shall cause an entry to be made in this register to be maintained in Form 23.17(6) as in Annexure 18. Register No. 12 and 12-A shall be destroyed seven years after the last entry.

REGISTER NO. 13

MINUTE BOOK FOR GAZETTED OFFICERS. This is maintained on a blank register. The Gazetted Officers on their visit to a Police Station shall give their remarks requiring the attention of the officer Incharge in this register.

REGISTER NO. 14

FILE BOOK OF INSPECTION REPORTS This is a file cover of standard size in which inspection reports by Gazetted Officers are kept.

REGISTER NO. 16 This register shall be maintained in four parts: Part I—Not being maintained. PART II—Part II shall be maintained in Form 22.67(B) as in Annexure 19. In this register, the names of Police Officers attached to the Police Station with dates of their appointment and transfer shall be entered. Part 111- This Part shall be maintained Form 5 .16( 1) as in Annexure 20. In this register Government property in use and on the charge of the Police Station shall be entered. Part IV-Not being maintained.

REGISTER NO. 17

Part I-REGISTER OF ARMS ACT LICENCES: This register shall be kept in two parts in Form 22.68(a)(1) as in Annexure 21 and 2.68 (a) (4) as in Annexure 22.

Part II- LICENCES UNDER THE EXCISE LAWS: This part shall be maintained in Form 22.68 (b) as in Annexure 23.

Part III- LICENCES UNDER THE. EXPLOSIVE ACT: This part shall be maintained in Form 22.68(c) as in Annexure 24.

Part IV- LICENCES UNDER PETROLEUM ACT: This part shall be maintained in Form 22.68(d) as in Annexure 25. Part V-LICENCES UNDER THE POISIONS ACT: Shall be entered in this register to be maintained in Form 22.68( e) as in Annexure 26.

Part VI-LIST OF SARAIS, HOTELS, GUEST HOUSES ETC: Registered under the Sarais Act shall be entered in this register to be maintained in Form 22.68(f) as in Annexure 27.

Part I to V except form 22.68(a) (4) shall be destroyed one year after the expiry of the period of the license. As regards Part- VI when it is filled up, all uncancelled entries shall be transferred in a new register and the old register destroyed.

REGISTER NO. 18

RECEIPT BOOK FOR ARMS AND AMMUNITION OF MILITARY STORES This book shall be kept in triplicate in form 22.69 as in Annexure 28. The arms, ammunition OT military stores deposited, seized or brought to the police Station when such seizure is not otherwise reported shall be entered in this register. One copy will be affixed to the weapon or article, the duplicate shall be given to the depositor and the original shall remain in the book. This book shall be destroyed five years after the date of the last entry.

REGISTER NO. 19

This register shall be maintained in Form 22.70 as in Annexure 29. All case properties, articles of personal search, properties seized in Kalandras, inquests etc. shall be entered in this register. The articles released shall be entered in the appropriate column and every such release shall be attested either by the Officer Incharge or by the investigating Officer. The Officer Incharge shall physically check the articles once in a fortnight and make a note to this effect in this register and daily diary. On the last day of every calendar year, this register shall be brought forward in red ink by making entries of unreleased articles. The entries so brought forward shall be made serial-wise. The serial number of the preceding year shall also be written in fraction. 16 This register may be destroyed three years after the date of the last entry. In this register each entry should be attested by the I 0 & MHC (M) at the time of depositing the case property in the Malkhana.

REGISTER NO. 20

This register shall be maintained in two parts: — Part I-CASH REGISTER Cash register shall be kept in Form 10.52(a) as in Annexure 30. In this register an account receipt and disbursement of pay, travelling allowances etc. shall be maintained. The account shall be balanced daily and attested by the Officer Incharge of the Police Station. The Officer Incharge of the Police Station shall personally check the correctness of this register once a month and make a note in the cash register to that effect.

Part II-PERMANENT ADVANCE REGISTER This register shall be maintained in form 10.52 (b), as in Annexure 31. In case excess amount is spent, entry shall be made in Red ink (deficit amount).

REGISTER NO. 21

ROAD CERTIFICATE: Road Certificate shall be kept in a bound book in duplicate in Form 10.17 as in Annexure 32. Each Certificate shall be given an annual serial number for each Police station. A Road Certificate shall accompany all sums of money, articles of Malkhana and challans of cases sent from the Police Station. Each book shall be destroyed three year after the date of the last road certificate.

REGISTER NO. 22

PRINTED RECEIPT BOOKS This is a register containing 100 receipt forms in duplicate in form 10.14 (1) as in Annexure 33. These books shall have printed serial numbers and only one such book shall be in use at a time. These serial numbers shall be checked before bringing it into use. If any serial number is missing or wrongly printed, it shall be brought to the notice of the Officer Incharge of the Police Station and a report shall be entered in the daily diary. For all sums of money received in a Police Station, a receipt from this book shall be issued to the remitting party under the signature of the Officer Incharge of the Police Station or the station clerk. Necessary entry shall be made in the cash register and attested by the Officer Incharge of the Police Station. 17

REGISTER NO. 23

POLICE GAZETTE AND CRIMINAL INTELLIGENCE GAZETTE The Police Gazette and Criminal Intelligence neatly filed in separate cardboard covers.

REGISTER NO. 25 CONFIDENTIAL REGISTER

This is a blank register which shall remain in the personal custody of the Officer Incharge of the police Station. The Officer Incharge of the Police Station on his transfer shall record a confidential note in this register for the assistance of his successor. The confidential, charge note shall contain miscellaneous local information, which the outgoing officer has gathered during his stay in the jurisdiction. The following matters may be mentioned in these notes :-

(a) The character and capacity of the members of staff of the Police Station. (b) Residents of the jurisdiction who are useful to the police. (c) Directions in which co-operation with other Police Station is necessary. (d) Special factors affecting crime and other problems in the Police Station. (e) Matters of temporary importance, under investigation etc.

1. Non-Cognizable Register: This register is maintained in accordance with section 155 Cr.PC which prohibits the police to investigate a non-cognizable offence unless authorized by the magistrate to investigate such an offence. On receipt of an information about a non-cognizable offence, the officer incharge of a police station or the duty Officer on his behalf, shall record the information in the noncognizable register and advise the complainant to seek redress in a court of law. The report so recorded will be read over to him and got signed. A copy of the report shall be given to the complainant. 18 (Non-recording of report by a police officer constitutes an offence U/S 177 IPC) .

2. Maintenance of Register Regarding Missing Persons A register regarding Missing Persons shall be maintained at all the police stations to keep a proper record of missing persons, their being traced later as also about the .action taken to trace them. As soon as the information about the missing of a person or a child is received at the police station, the duty officer or the officer incharge of the police station shall record a daily diary entry in the police station giving complete description of the missing person, including sex, age special marks of identification, dress worn by him/her and the circumstances leading to the disappearances. As soon as such a report is recorded, the duty officer/SHO shall send a copy of the same to the Inspector, Incharge, Missing Persons Squad who is charged with the responsibility of taking action to trace the missing person. This would in no way absolve the local police of its responsibility in taking appropriate action to trace such person(s). The MPS would pass an information to AIR, Doordarshan and C.R.O, giving all the details as mentioned above. A photograph of the missing person shall also be sent for telecasting and publication in the C.R.O gazette. Field enquiries will be taken up immediately and where it is suspected that the children or the missing person has been kidnapped/abducted, a case will be registered. The local police may either suo-moto register a case or do on receipt of a report from the Inspector I/C MPS.

In addition to the Registers prescribed in Punjab Police Rules the following additional Registers are also maintained in the Police Station :–

3. Standing Order No. 42 Police Action against Hooliganism: Rough Register Part ‘A’– Names and particulars of confirmed goondas who are residents of the P.S. concerned. Rough Register Part ‘B’- Names and particulars of confirmed goondas who are not residents of P.S. but operate in that jurisdiction. Rough Register Part ‘C’ – Names and particulars of those who are novices in hooliganism irrespective of whether they reside in the area of the P.S. or not.

4. Standing Order No. 138 Para 16(ii) mentions about the S.H.O. maintaining a Register for all cognizable crimes. A detail of measures adopted by the local police to prevent recurrence of crime – in the particular area requires to be mentioned in it.

5. M.L.C. Register Entries about MLCs in which result is awaited from the hospital are made in this Register.

6. Anti-Goonda Census Register Beat-wise activities of goondas and other anti-social elements operating in the area of the P.S. are entered in this Register.

7. Banks Checking Register It contains the names of Banks, their location, name of their Manager, particulars of the employees, Security measures atd the Bank, deployment of armed guard, system of 21 Alarm/siren etc. are entered in the Register.

8. Schools and Colleges dropouts Registers. Contains the names of School/College dropout residing in the jurisdiction of the P.S. and of the those belonging to other areas but were students of Schools/Colleges falling under the area of the P.S.

9. Briefing and De-briefing Register of Beat Constable It contains the particulars of the beats, name of the beat constable, data of his posting as a beat Constable, day to day information given by the Constable, Information about the criminals operating/residing in the area, day to day briefing given to the constable etc.

10. Special Police Officers Register This register contains the names of S.P.Os, their addresses, telephone number and details of valuable information and work done by them.

11. Register of Markets and Residents Welfare Associations and Respectables This register contains the names of markets and particulars of the residents Welfare Associations in the P.S. area.

12. Drug Addicts Register It contains the names, residentail address and a brief history of drug addicts in the P.S. jurisdiction.

13. Register of Communalists and, other activists It contains the names and addresses of communalists, mischief mongers, instigators of communal passion, details of probable hide outs of communalists/ extremists etc.

14. Domestic Servants verification Register It contains the names of domestic servants, particulars of their native place, names of the Police Stations and Distt., name of the employer, result of verification done etc. The photograph of the servant is also affixed in this register.

Conceptual Network: Police Station Records (Sarvarthapedia Knowledge Web)

Core Node: Police Station Records System

A structured institutional memory framework that ensures legality, accountability, traceability, and intelligence continuity within policing.

Connected Core Concepts

Delhi Police
Legal Documentation
Accountability and Oversight
Criminal Intelligence System
Evidence Management
Administrative Control
Surveillance and Prevention

FIR and Case Initiation Cluster

Register No. 1 & 2: First Information Report Register

Core Idea: Formal initiation of criminal justice process
Linked Concepts:
- Cognizable Offences
- Judicial Process Activation
- Documentary Evidence
- Transparency and Anti-Corruption Safeguards
Cross-links:
- Daily Diary (gist entries)
- Non-Cognizable Register (contrast node)
- Magistrate Oversight

Temporal Log and Accountability Cluster

Daily Diary (DD-A and DD-B)

Core Idea: Chronological institutional memory
Linked Concepts:
- Time-stamped Accountability
- Custody Tracking
- Movement Control of Personnel
- Procedural Integrity
Cross-links:
- Cash Register (closing balance)
- Malkhana Records (property movement)
- FIR Register (event abstraction)
- Disciplinary Rules (truth obligation)

Orders and Governance Cluster

Register No. 3: Standing Orders and Circulars

Core Idea: Normative command structure
Linked Concepts:
- Bureaucratic Continuity
- Policy Transmission
- Organizational Memory
Cross-links:
- Inspection Reports (Register 14)
- Confidential Register (Register 25)

Absconding and Fugitive Tracking Cluster

Register No. 4: Absconders Register

Core Idea: Tracking evasion from justice
Linked Concepts:
- Fugitive Monitoring
- Jurisdictional Coordination
- Criminal Mobility
Cross-links:
- Proclaimed Offenders List
- Surveillance Register (Register 10)
- History Sheets

Proclaimed Offenders System

Core Idea: Legal escalation of absconding
Linked Concepts:
- CrPC Section 83
- Public Notification
Cross-links:
- District Prosecution Records
- Village Crime Register

Communication and Process Flow Cluster

Register No. 5: Correspondence Register

Core Idea: Information flow tracking
Linked Concepts:
- Administrative Communication
- Process Execution (summons/warrants)
Cross-links:
- Daily Diary (dispatch entries)
- Judicial Interface

Miscellaneous Legal Documentation Cluster

Register No. 6: Miscellaneous Register

Core Idea: Auxiliary legal documentation
Linked Concepts:
- Preventive Law (security proceedings)
- Inquests
- Complaints (Kalandras)
Cross-links:
- CrPC Preventive Sections
- Village Crime Register

Crime Intelligence and Local Knowledge Cluster

Register No. 9: Village Crime Register

Core Idea: Decentralized criminal intelligence system

Sub-components Network

Part I & II: Crime Mapping

Linked Concepts:
- Spatial Crime Distribution
- Beat Policing

Part III & III-A: Criminal Index

Linked Concepts:
- Suspect Profiling
- Habitual Offenders
Cross-links:
- Surveillance Register
- History Sheets

Part IV: Confidential Intelligence

Linked Concepts:
- Informal Power Structures
- Gang Networks
- Social Conflict Mapping
Cross-links:
- Confidential Register
- Anti-Goonda Registers

Part V: Conviction Register

Core Idea: Long-term criminal memory
Linked Concepts:
- Recidivism Tracking
- Legal History
Cross-links:
- Surveillance Register
- Judicial Sentencing Patterns

Surveillance and Habitual Offenders Cluster

Register No. 10: Surveillance Register

Core Idea: Preventive policing

Part A: Legally Mandated Surveillance

Linked Concepts:
- Proclaimed Offenders
- Conditional Release

Part B: Discretionary Surveillance

Linked Concepts:
- Habitual Criminality
- Risk Assessment
Cross-links:
- History Sheets
- Village Crime Register

Indexing and Identity Tracking Cluster

Register No. 11: Index Register

Core Idea: Retrieval and identity linkage
Linked Concepts:
- Information Architecture
- Record Accessibility
Cross-links:
- History Sheets
- Personal Files

Inter-Station Intelligence Exchange Cluster

Register No. 12 & 12-A: Information Sheets

Core Idea: Distributed intelligence network
Linked Concepts:
- Inter-jurisdictional Coordination
- Criminal Background Verification
Cross-links:
- Surveillance Register
- Arrest and Investigation Process

Inspection and Oversight Cluster

Register No. 13 & 14: Inspection Records

Core Idea: External accountability
Linked Concepts:
- Supervisory Control
- Performance Evaluation
Cross-links:
- Standing Orders
- Daily Diary

Resource and Asset Management Cluster

Register No. 16: Personnel and Property

Linked Concepts:
- Human Resource Tracking
- Asset Accountability

Register No. 17: Licences

Core Idea: Regulatory enforcement
Linked Concepts:
- Arms Control
- Excise Monitoring
- Public Safety Regulation

Evidence and Property Chain Cluster

Register No. 18 & 19: Case Property and Malkhana

Core Idea: Chain of custody
Linked Concepts:
- Evidence Integrity
- Forensic Reliability
Cross-links:
- Daily Diary
- Court Proceedings

Financial Accountability Cluster

Register No. 20: Cash and Permanent Advance

Linked Concepts:
- Financial Transparency
- Audit Trail

Register No. 21 & 22: Road Certificate and Receipt Book

Core Idea: Transaction authentication
Cross-links:
- Correspondence Register
- Daily Diary

Legal Reference and Knowledge Cluster

Register No. 23 & 24: Gazette and Rules

Core Idea: Legal awareness
Linked Concepts:
- Criminal Intelligence Updates
- Regulatory Framework

Confidential Intelligence and Transition Cluster

Register No. 25: Confidential Register

Core Idea: Tacit knowledge transfer
Linked Concepts:
- Local Intelligence
- Organizational Continuity
Cross-links:
- Village Crime Register (confidential part)
- Inspection Notes

Supplementary Registers Cluster

Non-Cognizable Register

Core Idea: Legal limitation of police power
Cross-links:
- FIR Register (contrast)
- Magistrate Authority

Missing Persons Register

Core Idea: Human security and tracing
Linked Concepts:
- Vulnerability Tracking
- Media Coordination

Anti-Goonda and Local Intelligence Registers

Core Idea: Preventive social policing
Linked Concepts:
- Behavioral Surveillance
- Community Intelligence

Specialized Social Registers

Examples:
- Drug Addicts Register
- Domestic Servants Verification
- Dropouts Register
Core Idea:
- Socio-criminal risk mapping
Cross-links:
- Village Crime Register
- Surveillance Register

Meta-Connections Across the Network

Legal Backbone

CrPC, IPC, Evidence Act
Connects FIR, Surveillance, Conviction, Non-Cognizable Registers
Bharatiya Nagarik Suraksha Sanhita 2023 (BNSS)
Bharatiya Nyaya Sanhita (BNS) 2023

Temporal Flow

FIR → Daily Diary → Investigation → Property Register → Conviction Register

Intelligence Cycle

Information Sheets → Village Crime Register → Surveillance → History Sheets

Accountability Loop

Daily Diary → Inspection → Confidential Notes → Standing Orders

System Insight

The entire register system forms an interlinked epistemic network where:

Registers act as nodes
Entries act as data flows
Cross-references act as relational edges

This transforms a police station into a living knowledge system integrating law, memory, surveillance, and administration into a unified operational intelligence framework.