REVISED GUIDELINES FOR SETTING UP EKLAVYA MODEL RESIDENTIAL SCHOOLS (June 2010)

I. Introduction

i) In the context of the trend of establishing quality residential schools for the promotion
of education in all areas and habitations in the country, the Eklavya Model Residential
Schools (EMRS) for ST students take their place among the Jawahar avodaya Vidyalayas, the Kasturba Gandhi Balika Vidyalayas and the Kendriya Vidyalayas.

ii) Eklavya Model Residential Schools (EMRS) are set up in States/UTs with grants under
Article 275(1) of the Constitution of India.

iii) States/UTs are free to apportion funds out of their Article 275 (1) Grants to construct
and run additional EMRS over the number sanctioned by the Ministry.

iv) The State Governments/UT Administration will ask for new EMRS after ensuring that
all the existing EMRSs have been made functional.

v) The Ministry’s support to the States/ UTs for the EMRSs programme and its expansion will be subject to the States/UTs ensuring high quality of management and running of the schools. Quality management indicates timely and smooth transition of funds allocated from the State Government/UT Administration to the management societies/schools; ensuring the recruitment of the desired number of teachers; ensuring the provision of medical facilities to staff and students; clean and hygienic surroundings and food for the children and providing a healthy, happy environment for the academic and overall development of the children. If the progress in the EMRSs is seen to be poor as a direct result of poor management and lack of adherence to standards the States/ UTs concerned would be unable to claim any more funds from the Ministry for this programme.

II. Objectives of EMRS

The objective of EMRS is to provide quality middle and high level education to
Scheduled Tribe (ST) students in remote areas, not only to enable them to avail of reservation in high and professional educational courses and as jobs in government and public and private sectors but also to have access to the best opportunities in education at par with the non ST population. This would be achieved by:

a) Comprehensive physical, mental and socially relevant development of all students
enrolled in each and every EMRS. Students will be empowered to be change
agent, beginning in their school, in their homes, in their village and finally in a
larger context.
b) Focus differentially on the educational support to be made available to those in
Standards XI and XII, and those in standards VI to X, so that their distinctive
needs can be met,
c) Support the annual running expenses in a manner that offers reasonable
remuneration to the staff and upkeep of the facilities.
d) Support the construction of infrastructure that provides education, physical,
environmental and cultural needs of student life.

III. Structure of EMRSs

a) Admission to these schools will be through selection/competition with suitable
provision for preference to children belonging to Primitive Tribal Groups, first
generation students, etc.
b) Sufficient land would be given by the State Government for the school, play grounds,
hostels, residential quarters, etc., free of cost.
c) The number of seats for boys and girls will be equal.
d) In these schools, education will be entirely free.
e) Every class can have maximum 60 students preferably in 2 sections of 30 students each and the total sanctioned strength of the school will be 480 students.
f) At the Higher Secondary level (class XI & XII), there will be three sections per class
for the three streams in Science, Commerce & Humanities. The maximum
sanctioned strength of the each section may be 30 students. In case of short fall in
a section, ST students from other schools may be admitted as per procedure
mentioned at above para (a).

IV. Management and Running of EMRS

i) The EMRSs may be affiliated either to the State or Central Boards of Secondary
Education as desired fit by the State Governments/UT Administration.
ii) The norms and standards for a school class VI to class VIII in respect of the number of
teachers to be appointed, as provided in the Schedule to the Right of Children to Free and
Compulsory Education Act 2009 shall be strictly followed.
iii) Efforts may be made to recruit maximum no. of women teachers. At the time of
recruitment, preference may be accorded to candidates whose spouses also qualify for
selection as teachers. Women should be given preference for employment among the nonteaching staff and in any case women be deployed in the posts of cook, helper and cleaner.
iv) Each State Government/UT Administration would be solely responsible for the
management and effective functioning of the EMRSs.
v) State Governments/UT Administration may opt for any feasible/ suitable mode of
management whether by autonomous education societies; public-private partnership with reputed educational institutions; in arrangement with the State Department of Education or any other mode found suitable.
vi) All State Governments/UT Administration are encouraged to set up a society/use an
existing registered education society for the management of the EMRSs. Such a society will be eligible for accepting donations, contributions and grants from individuals and
institutions, for the purposes of augmenting the infrastructure/ facilities/ educational
resources of the schools in the interest of quality education.
(vii) A Management Committee may be constituted for each EMRSs which could include,
among others, reputed local NGOs involved with education. Help of such NGOs may be
taken to organize socially relevant, development/ welfare extension programmes.
(viii) The tasks of school admissions, appointment of teachers, appointment of staff,
personnel matters and day-to-day running of the schools would be handled entirely by the society chosen by the State Government/UT Administration and in the manner deemed most suitable.
(ix) The State Governments/UT Administration shall ensure and maintain the highest
quality in the selection of teachers and staff for academic and extra-curricular excellence.
(x) The Government of India, Ministry of Tribal Affairs shall not accept any responsibility
for the management of the School including student admission, staff recruitment, personnel policy / administration estate management etc.

V. Building Design and Layout

(i) The land allocation for each school should be 20 acres of which upto 3.5 acres may
be used for the construction purposes. The remaining area must be maintained properly and a reasonable portion may be earmarked for sports/ games.
(ii) The plan of the school must indicate a layout of the compound, including the kitchen,
vegetable garden and plantation (fruits and nutritional trees like drumsticks (moringa/Sahjan),
citrus) areas. States/UTs are encouraged to use fuel saving or renewable energy technologies in the school by availing of the schemes of the Ministry of New & Renewable Energy.
(iii) The design of the EMRS must take certain essential components into account as well
as local, environmental characteristics. A list of suggested essential components is
at Annexure.
iv) The norms and standards of a school in respect of ‘Building’ as laid down in the
Schedule to the Right of Children to Free and Compulsory Education Act 2009, shall be
strictly ensured.

VI Costs & Budget

(i) Capital Cost (non-recurring)
The capital cost for the school complex, including hostels and staff quarters will now be
Rs. 12.00 crore with a provision to go up to Rs.16.00 crore in hill areas, deserts and islands.
Any escalation will have to be met by State Government/UT.
(ii) Recurring Cost
Recurring cost during the first year for schools would be @ Rs. 42000/- per child. This
may be raised by 10% every second year to compensate for inflation etc.
(iii) For procurement of essential, non-recurring items like furniture/equipment including for the kitchen, dining, hostel, recreation, garden etc. @ Rs.10 lakh per school – will be allowed once in every 5 years, allowing for inflation.
(iv) The annual budget for recurring expenditure shall be formulated and placed before the Management Committee for approval at the end of the each financial year for the next year.
The rates for calculation of recurring costs may be based on the prevailing rates sanctioned for the Jawahar Navodaya Vidyalaya from time to time.
(v) The amount under recurring cost, due to each functioning EMRS, would be released by the State/UT Government to the bank account of the EMRS. The bank account of each
EMRS for this purpose may be opened jointly in the name of the Principal of the EMRS and any Member of the Management Committee who is also a Government official.

VII Review and Monitoring

(i) The progress of implementation of the scheme will be reviewed by the Union
Ministry of Tribal Affairs through periodic reports from the State Government/
implementing agencies.
(ii) The Ministry of Tribal Affairs will conduct review meetings during which States/UTs
would be required to make presentations on the progress of their EMRSs.
(iii) The guidelines for the use of the grants under Article 275 (1) provide for an amount
up to 2% of the total allocation to be used for administration of the programme. This would be applicable in case of EMRS.
(iv) A centralized mechanism for the online monitoring of the EMRSs would be
developed. Meanwhile States/UTs may strength their own systems/methods.
The Government of India is free to make any modification in the aforesaid conditions
in consultation with selected State Governments/ UTs whenever deemed necessary.

ANNEXURE

The following items may particularly be included in the lay-out of the Eklavya Model Residential School.

School
 Sufficient no. of class rooms.
 Teachers resource room/computer lab.
 Students computer lab/language room
 Library
 Science laboratory
 General purpose hall/ Recreation Room/ Auditorium (can be combined with
dining space)
 Infirmary/ sick room
Residences
· Housing for teachers, security and supporting staff
Hostel
 Well ventilated dormitories
 Assured/ reliable water supply
 Office Room for hostel warden
 Courtyard/verandah for washing and drying clothes
 Recreation/common room/covered courtyard for rainy season activities
 Rainwater harvesting
 Reliable sewage system
 Openable/cleanable nets on doors and windows to keep out mosquitoes/insects.
 Dining/Kitchen
 Solar water heating
 Kitchen garden and compost pit
 Kitchen utensil washing area
 Multipurpose area-covered verandah attached to kitchen
 Housing for wardens, security and supporting staff (in case of proposals relating
to Ashram Schools)
 Outdoor areas
 Compound wall
 Area for plantation of nutritional fruit trees
 Garden and small shed
 Toilets for workers/visitors
 Utilities
 Electrical control room
 Underground tanks, pump house
 Sewage treatment plant
 Security cabin/guard room
 The entire school building including library, laboratories and toilets should be
accessible to children with disabilities.

F. No. 14020/ 17 /2010SG-1
Government of India
Ministry of Tribal Affairs
Shastri Bhawan, New Delhi – 110115
Dated: 28.09.2010

To,

The Principal Secretary/Secretary
Tribal Welfare/Social Welfare Development Department
(26 States)

Subject: – Revised guidelines on Eklavya Model Residential School(EMRS)-Relaxation
of norms for providing land.

Sir,
I am directed to invite your attention to this Ministry’s letter No.14020/4/2009-SG-I
dated 11.06.2010 circulating therewith revised guidelines for establishment of Eklavya Model

Residential Schools (EMRS) and to say that as many State Govts. have expressed difficulty
in providing 20 acres of land for setting up new EMRS as per the revised guidelines, the
Ministry has reconsidered the issue and it has been decided that though 20 acres of land is preferable, for setting up an EMRS, the Ministry is ready to consider proposals if the
State Govts. are able to provide land between 15 acres to 20 acres. Proposals with less
than 15 acres of land will not be considered by the Ministry.

It is requested that proposals for setting up new EMRS may be sent to the Ministry at
an early date. The funds required for setting up of these EMRS would, however, be released out of allocated grant under Art. 275(1) of the Constitution.

Yours faithfully,
Sd/-
[A. K. Srivastava]
Director
Tel: 2338 7444

Source: National Commission for Backward Classes A Statutory Body under the Ministry of Social Justice & EmpowermentGovernment of IndiaTrikoot – 1, Bhikaji Cama Place New Delhi – 110 066.