Police Regulations Calcutta 1968

Calcutta police Regulation 1968

CHAPTER 1 TO 17

CHAPTER XIII

Enforcement Branch

1. Control and supervision. – The Calcutta Police Enforcement Branch, functions under the control and supervision of a Deputy Commissioner assisted by two Assistant Commissioners.
2. Composition of Enforcement Branch. – The Enforcement Branch comprises two sections, namely, general section and anti-rowdy section, each being in charge of one Assistant Commissioner.
3. Functions of the general section of the Enforcement Branch. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – The functions of the general section of the Enforcement Branch shall be as follows :-
(1) detection and prevention of commercial crimes and enforcement of control laws and orders relating to essential commodities;

(2) detection and prevention of circulation of spurious drugs, adulteration of foodstuff and movement of smuggled goods;

(3) prevention of evasion of taxes and duties and prosecution of offenders;

(4) tracing of missing, kidnapped or abducted persons and prosecution of offenders;

(5) drive against vagrants and beggars;

(6) drive against short weights and measures;

(7) prevention of unauthorised betting in the race course; and

(8) investigation of complicated cases of public importance.

4. Functions of anti-rowdy section. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – The functions of the anti-rowdy section of the Enforcement Branch shall be as shown below :-
(1) collection of intelligence about the activities of fire brand and registered roughs as also roughs in the making;

(2) prevention of rowdy activities and prosecution of or otherwise dealing with rowdy elements;

(3) collection of materials for action under the Preventive Detention Act, 1950;

(4) prevention of blackmarketing in cinema tickets and prosecution of offenders;

(5) collection of intelligence about illicit distillation of liquor, smuggling of ganja, opium and other excisable articles, gambling, etc.;

(6) rendering assistance to the local police and the Excise Department in working out information; and

(7) making miscellaneous enquiries into petitions of complaints involving public tranquillity not confined to a particular zone.

5. Law and order duties. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – Officers and men of the Enforcement Branch shall, at the discretion of the Commissioner, perform all other duties which any other Police officers and men are required to do when the law and order situation so demands.
6. Relation between the Deputy Commissioner, Enforcement Branch, and the Divisional Deputy Commissioners. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – The Deputy Commissioner of Police, Enforcement Branch, shall control all cases of violation of control orders reported at the police station. He may, after informing the Divisional Deputy Commissioner concerned, assist in any enquiry or in a series of enquiries by deputing officers of his department to co-operate with the local police. He may direct enquiries or investigations of a special nature in which the Divisional Deputy Commissioners have no local interest to be conducted by officers of his department under his immediate control.
7. Malkhana of Enforcement Branch. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – The Malkhana of the Enforcement Branch shall receive exhibits and goods (including cash and valuables) seized by the officers of the Branch, enter them in the appropriate Malkhana register and send them to Court in time on the dates fixed by the Court for trial of the accused person. The officers depositing perishable goods with the Malkhana shall take timely steps for disposal of the goods with Court’s orders. Perishable goods as well as confiscated goods shall be sold by auction in the presence of the representatives of the Director of Consumer Goods and an Assistant Commissioner of the Enforcement Branch and the sale-proceeds shall be deposited with the Treasury.

CHAPTER XIV

Establishment

1. Commissioner and Deputy Commissioners of Police. – The posts of Commissioner and Deputy Commissioners of Police are included in the Indian Police Service cadre of the State of West Bengal. These posts are filled by members of the Indian Police or of the Indian Police Service. The gradation list of this cadre is published in the West Bengal Civil List from time to time.
2. Cadres of Assistant Commissioners, Inspectors, Sub-Inspectors and Sergeants and their gradation lists. – Gradation lists for Assistant Commissioners and Inspectors are published in the West Bengal Civil List from time to time. Gradation lists for Sub-Inspectors and Sergeants are maintained by the Central Reserve office and printed from time to time.

1. Gradation lists of officers below the ranks of Sub-Inspectors and Sergeants. – Separate gradation lists for different ranks below Sub-Inspectors and Sergeants in the Armed and Unarmed Branches are maintained by the Central Reserve Office in West Bengal Form No. 5332 arranged in order of seniority. At the top of the gradation list of each rank its sanctioned number shall be recorded.
2. Gradation lists of Manjhis, Dandies and Launch establishments. – The gradation lists of Manjhis and Dandies of the Boat Establishment, and Drivers, Serangs and Crews of the Steam Launch and Motor Boat Establishments shall be maintained in order of seniority by the Deputy Commissioner, Port Police.
3. Divisional and Departmental Police Establishments. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – The Police Establishment of each division or department is based on a calculation of the actual number of officers and men required for specific duties in each police station, outpost or unit with a casualty reserve as shown in the sanctioned allotment of permanent force, published from time to time by the Central Reserve Office.
   Number of senior and junior officers in each division or department shall be proportionate.
4. Reserve for Indian Police or Indian Police Service. – The Indian Police Service Cadre of the State (mentioned in regulation 1) includes deputation, training and leave reserves in the rank of Assistant Superintendent of Police. Five of the posts of Deputy Commissioners are reserved for promoted officers of the Calcutta Police Force.
5. Casualty and training reserve for investigating cadres. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – In the Investigating Branch, casualty reserve in the rank of Sub-Inspectors calculated at 14 per cent, of the total sanctioned number of Assistant Commissioners, Inspectors and Sub-Inspectors provides for vacancies caused by leave and sickness. In addition, “Training Reserve” posts are sanctioned to provide each Sub-Inspector with a post while under training in the Police Training College, Barrackpore, or in the regular branches of the Calcutta Police in a particular year.
6. Casualty and training reserve for non-investigating cadres. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – In the rank of Sergeants, casualty reserve calculated at 10 per cent, of the total sanctioned number of Assistant Commissioners and Inspectors of the non-investigating branch and Sergeants provides for vacancies caused by leave and sickness. In addition, “Training Reserve” posts are sanctioned to provide each Sergeant with a post while under training in the Police Training College, Barrackpore, or in the regular branches of the Calcutta Police, in a particular year.
7. Casualty reserve for Constables and Sepoys. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – In the rank of Constables in the unarmed branch casualty reserve calculated at 17½ per cent, of total sanctioned number of Assistant Sub-Inspectors, Jamadars, Head Constables and Constables provides for vacancies caused by leave, sickness and training.
   In the armed branch, casualty reserve in the rank of Sepoys calculated at 17½ per cent of the total sanctioned number of Subedar Majors, Subedars, Jamadars, Havildars, Naiks, Lance Naiks and Sepoys provides for vacancies caused by leave, sickness and training.
8. Disposition of the divisional force not to be altered. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – Without a reference to the Deputy Commissioner, Headquarters, a Divisional Deputy Commissioner shall not make any permanent change in the number of officers allotted to any police station in his jurisdiction, or undertake any new duties for the Police of a permanent nature.
9. Additional Police for special duties. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – If a Deputy Commissioner considers it necessary to undertake any new duty of a permanent or recurring nature for which no provision exists in the allotment statement of the division or department, he shall at once report the fact to the Deputy Commissioner, Headquarters, for the additional police. If the matter is urgent the latter shall furnish the necessary force from the existing strength with the approval of the Commissioner.
   This rule does not prohibit the employment of the unarmed or armed Police on any temporary duty in any area which falls within the sphere of legitimate police work for the preservation of law and order.
10. Permanent Police guards and their costs. – (i) The supply of a permanent Police guard to department of the State or Central Government located in Calcutta, requires the specific sanction of the State Government with a view to the apportionment of their costs. Recoveries for such guards supplied to the Central Government shall be made by the Accountant-General, West Bengal, at the close of each financial year and adjusted to the accounts of the Calcutta Police. The charge for guards supplied to the departments of the State Government is debatable to the accounts of the Police Budget.
    (ii) The supply of permanent police guards to non-Government departments or Corporate bodies, e.g., Reserve Bank of India, State Bank of India, Corporation of Calcutta, etc., shall be made from the force sanctioned under “Police supplied to Private Individuals” (vide Reg. 25, Part I, Chapter VII, entitled “Headquarters Force and Reserve Force”). Credits for the cost of these guards are to be treated as Police receipts.

13. Temporary Police guards. – The Commissioner may, on receipt of applications from Government departments and private parties, supply temporary police guards as he thinks necessary. Such supply in respect of private parties shall be charged at the rates prescribed in Reg. No. 25 in Part I of Chapter VII entitled “Headquarters Force and Reserve Force”. No recovery however is to be made for the supply in the case of a department of Government.
14. Additional Police constables and officers for private parties under section 21, Ben. Act IV of 1866, and section 15, Bengal Act II of 1866, respectively. – The following principles shall be followed in dealing with applications from private parties for additional Police force under section 21 of Bengal Act IV of 1866, and section 15 of Bengal Act II of 1866 respectively :-
(i) Additional Police force shall not be deputed unless the necessity for them has been established, or when the desired result can be obtained by the institution of proceedings under the preventive sections of the law.

(ii) The prevention of any breach of the peace is one of the regular duties of the police, and when there is a dispute the cost of additional Police force deputed for this purpose shall be met by the State Government and never by the party to the dispute.

(iii) The cost of additional police force shall be charged to a private person in non-contentions cases only, that is to say, when a person acting within his rights finds himself, in a position where the ordinary protection of the Police is not sufficient for example, it may be charged to a person on whose application additional Police force are deputed to keep order among people assembled at a ‘mela’ (fair) or to guard money or other valuables which he has to carry from one place to another for purposes of safety.

(iv) In estimating the strength of the guard to be supplied to a private person, the question of providing its relief is to be taken into consideration.

15. Withdrawal of additional police constables or officers supplied under section 21 of Bengal Act IV of 1866, or section 15 of Bengal Act II of 1866, respectively. – A person on whose application additional police force has been deputed under section 21 of Bengal Act IV of 1866, or section 15 of Bengal Act II of 1866 may issue a notice in writing to the Commissioner for withdrawal of the said police force before the expiry of the period for which they have been deputed; but, he shall continue to remain liable for the expenses of the said Police force until expiry of one month from the date of receipt of the notice by the Commissioner.
16. Cost additional police constables and officers. – The cost of additional Police force deputed under section 21, Bengal Act IV of 1866 or section 15, Bengal Act II of 1866, respectively shall be at the rate prescribed by Government for supply of police to Private Individuals, vide Reg. No. 25, Part I of Chapter VII entitled “Headquarters Force and Reserve Force”.
17. Absorption of temporary constables. – Constables enlisted in temporary vacancies shall, as soon as possible, be absorbed, if found suitable, in permanent vacancies.
18. Reduction of establishment. – All reductions in permanent establishment shall be promptly carried out. In case of temporary establishment, Government sanction automatically ceases on expiry of the term if no further extension is granted.
19. Renewal of temporary establishment. – Applications for temporary appointments for which the sanction of the State Government is required shall be made at least two months, and in cases of appointments for which the sanction of the Central Government is required, at least four months, before the expiry of the term of sanction.
20. Retention of temporary establishment. – A temporary establishment shall, under no circumstances, be retained beyond the sanctioned period without obtaining fresh sanction, and similarly, no temporary establishment shall be entertained without first obtaining the auction of the State Government.
21. Detailed list of establishment. – Early in April each year, detailed statements of the permanent establishment (together with an abstract) existing on the 1st April shall be prepared in West Bengal Form No. 2440 and submitted by all heads of offices to the Finance Branch, Lallbazar which shall check them and prepare a consolidated statement for the Calcutta Police, and forward the same to the Accountant-General, West Bengal. In submitting the statements, the heads of offices shall certify that the total number of officers in each rank is within the sanctioned scale. Full instructions are given in notes appended to the relevant form and in article 62, Civil Account Code, Vol. I. The statement shall be carefully checked with Service books, and a certificate endorsed on it thus “Compared with Service books and found to agree”.
22. Commissioner’s power to withdraw officers from any division or department. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – The Commissioner has full authority to withdraw from any division or deportment for special or emergent duty anywhere outside it all or part of the sanctioned allotment of any police-station or subordinate post. This shall not be done except in sudden emergencies when the employment of extra police could not be arranged.
23. Special constables and Special Police Officers for the town and suburbs of Calcutta and regulations regulating organisation and governance, conditions of service etc. of the same. – Under sections 18, 19 & 20 of the Calcutta Police Act, 1866 (Bengal Act IV of 1866) and under sections 12, 13, & 14 of the Calcutta Suburban Police Act, 1866 (Bengal Act II of 1866), the Commissioner may, by his own authority, appoint special constables to assist the regular police force on any temporary emergency in the town and suburbs of Calcutta. Under section 20A of the Calcutta Police Act, 1866 (Bengal Act IV of 1866), and section 14A of the Calcutta Suburban Police Act, 1866 (Bengal Act II of 1866), the Commissioner may appoint for the town and suburbs of Calcutta a force of special police officers consisting of as many officers as may from time to time he specified by the State Government to assist the regular police force when called out to do so in the discharge of their duties. The Calcutta Special Police Officers Regulations, 1962 and the Calcutta Suburban Special Police Officers Regulations, 1962, framed by the Commissioner with the approval of the State Government under notification Nos. 1F. dated 1.2.1962 and 2F, dated 1.2.1962 (published in the “Calcutta Gazette”, dated 22.3.1962) regulate the organisation and governance, conditions of service, duties, etc. of this special police officers force.

CHAPTER XV

Recruitment and probation

Method Of Recruitment, Qualifications For Appointment Including Age And Conditions Of Service.

1. Inspectors other than Wireless Inspectors.
Regulation 1 to 66, vide Notification No. 2868P1., dated 3rd June, 1967 section 9A Bengal Act IV of 1866 read with section 130 of Bengal Act III of 1890 and section 3A of Bengal Act II of 1866. –
(1) Method of recruitment. – Vacancies in the rank of Inspector shall be filled by promotion from the ranks of Sub-Inspector and Sergeant.
(2) Promotion shall be based on merit with due regard to seniority Promotion shall be made of candidates who, on interview by a Selection Board consisting of the Commissioner and all the Deputy Commissioners, are recommended by the Board to be suitable for promotion and included in an approved list for appointment as officiating Inspectors:
Provided that for the purpose of appearing before the Selection Board for interview it shall be necessary for the candidates to pass a departmental examination the procedure and syllabus for which shall he such as may be determined by the Commissioner.
(3) Sub-Inspectors and Sergeants recruited direct to their posts shall be eligible to sit for the said departmental examination after their confirmation and on completion of seven years’ service including temporary service in their rank. The departmental Sub-Inspectors, that is to say, Sub-Inspectors who have been so appointed on promotion from lower ranks shall be eligible to sit for the aforesaid examination after their confirmation in the rank of Sub-Inspector provided that their total length of service as Sub-Inspector is not less than seven years.
(4) An officiating Inspector having completed two years’ continuous service in the rank shall be eligible for appearing before the Selection Board referred to above for inclusion of his name in the panel of officiating Inspectors fit for confirmation as Inspectors.
(5) Inspectors so promoted shall, in the first instance, be on probation.
2. Inspectresses: – (1) Rule 1 of Schedule I shall apply mutatis mutandis to the Inspectresses of Police.
3. Sub-Inspectors not belonging to the Armed Branch:
(1) Method of recruitment. – Recruitment in the rank of Sub-Inspector shall be made each year in the month of January. One-third of the vacancies shall be filled by promotion of Assistant Sub-Inspectors, and the remaining vacancies shall be filled by direct recruitment.
(2) For filling up vacancies by promotion candidates shall be selected on the basis of merit with due regard to seniority.
(3) (a) For filling up vacancies by direct recruitment applications shall be invited through the Press in the month of July. All applications shall be made to the Deputy Commissioner, Headquarters, in forms to be obtained from the office of the Commissioner on production of satisfactory proof as to educational qualifications. The applications shall be accompanied each with a Postal Order or a Receipted Treasury Challan for Rs. 5 deposited under the appropriate head. Copies of testimonials shall be attached to the applications and not submitted separately.
(b) No notice shall be taken of applications sent in at other times of the year and they shall not be registered.

(c) Selected candidates shall be required to produce Medical Certificates from the Police Surgeon, Calcutta. Their verification rolls shall be verified by the local police before final appointments are announced.

(4) Qualifications for candidates for direct recruitment – The candidates shall –
(i) be citizens of India,

(ii) be graduates of one of the Indian Universities,

(iii) be between the ages of 21 & 25 years on the 2nd of January of the year of recruitment,

(vi) be at least 5 feet 3 inches in height and 31 inches round the chest after exhalation,

(v) possess a thorough knowledge of the Bengali language,

(vi) have to qualify in a written test in Essay Writing in English and General Knowledge before they are called for interview.

(5) Qualified candidates shall be required to appear for an interview before a Selection Board consisting of the Deputy Commissioner, Headquarters, and two other Deputy Commissioners nominated by the Commissioner. Appointment shall be made of candidates, included in an approved list of candidates prepared on the recommendation of the Selection Board.
(6) No interview shall be granted to any candidate prior to his final selection and candidates seeking interview shall thereby be liable for disqualification.
(7) Qualifications for departmental candidates. – Nominations shall be called for as and when necessary from all Deputy Commissioners of all Assistant Sub-Inspectors fit for promotion to the rank of Sub-Inspector. Nominees shall have had at least three years of service as Assistant Sub-Inspector and normally have passed one of the following examinations :-
(a) Matriculation, School Final or Higher Secondary Examination or the Indian Army Special Certificate of Education Examination;

(b) Junior Cambridge Examination;

(c) First Class Army Certificate Examination; or have, in the opinion of the Selection Board, referred to in sub-regulation (8) below otherwise attained a satisfactory educational standard.

They shall be required to sit in a departmental examination the procedure and syllabus for which shall be such as may be determined by the Commissioner.
(8) The names of all nominees who pass that examination shall be submitted to the Selection Board. The candidates shall have, in the opinion of the Selection Board, good records of service. The Selection Board shall consist of Deputy Commissioner, Headquarters, and two other Deputy Commissioners nominated by the Commissioner.
(9) Candidates must have passed the departmental examination completely before they are interviewed by the Selection Board. Candidates shall be eligible for the examination referred to above after they are confirmed in the rank of Assistant Sub-Inspector.
Note. – Selected candidates (both direct recruits and departmental) shall have to undergo a course of training in the Police Training College.

(10) An officiating Sub-Inspector having completed two years’ continuous service in the rank and on completion of the required course of training shall be eligible for appearing before the Selection Board concerned for inclusion of his name in the panel of officiating Sub-Inspectors fit for confirmation in the rank of Sub-Inspector.
Note. – No canvassing of any sort for the purpose of appointment shall be allowed and candidates who attempt to canvas shall automatically be disqualified thereby.

4. Sub-Inspectresses:
Rule 3 above of Schedule I shall apply mutatis mutandis to the Sub-Inspectresses subject to the following exception –
Candidates for direct recruitment shall –
(a) be at least 5 feet in height; and

(b) receive training at the Police Training College or School as prescribed by the Commissioner.

5. Sergeant Major (Unarmed):
Method of recruitment. – Vacancies shall be filled by the seniormost Sergeants on the recommendation of a Selection Board consisting of the Deputy Commissioner, Headquarters, and two other Deputy Commissioners nominated by the Commissioner.
6. Sergeants:
(1) Method of recruitment. – (i) Vacancies shall be filled once a year in the month of January. Applications from candidates shall be invited through the Press in the month of July. All applications shall be made by the candidates in their own handwriting to the Deputy Commissioner, Headquarters, in forms to be obtained from .the office of the Commissioner on production of satisfactory proof as to educational qualifications. If the candidates be serving in the Army, their applications must be sent through the Commanding Officer of their Unit. The applications shall each be accompanied with a Postal Order or a Receipted Treasury Challan for Rs. 5 only deposited under the appropriate head and with attested copies of testimonials and certificates in respect of character and educational qualifications.
(ii) No notice shall be taken of applications submitted at other times of the year and they shall not be registered.

(2) Applications from persons serving in the Army shall not ordinarily be considered unless the applicants have only two months to serve in the Army.
(3) Sergeants on recruitment shall be enlisted in the first instance for the Foot Police and may subsequently be transferred, if suitable, to the Mounted Branch.
(4) Qualifications – Candidates shall –
(i) be citizens of India,

(ii) be single,

(iii) be between 19 and 23 years of age on the 2nd January of the year of recruitment,

(iv) be at least 5 feet 7 inches in height and have a chest measurement of at least 34 inches after exhalation,

(v) in the case of Army candidates, hold a second class Army Educational Certificate, and in the case of others, a certificate of having passed the Higher Secondary Examination or its equivalent or the Indian School Leaving Certificate Examination, and

(vi) possess a thorough knowledge of Bengali language.

(5) Candidates shall have to qualify in a written test in Essay writing in English and General Knowledge and thereafter the successful candidates shall have to appear for an interview before a Selection Board consisting of the Deputy Commissioner, Headquarters, and two other Deputy Commissioners nominated by the Commissioner.
(6) Appointment shall be made of candidates included in approved list of candidates prepared on the recommendation of the aforesaid Selection Board. After appointment, Sergeants shall remain on probation prior to confirmation.
(7) Selected candidates shall have to be declared medically fit by the Police Surgeon, Calcutta, and their character and antecedents shall be verified before their final appointments are made.
(8) Selected candidates shall have to undergo a course of training for one year in the Police Training College. On passing out of the College, they shall receive a further course of practical training for another year in different branches of the Calcutta Police as prescribed by the Commissioner.
7. Assistant Sub-Inspectors:
(1) Method of recruitment. – Vacancies shall ordinarily be filled by promotion from constables. Appointment shall be made of candidates included in an approved list of candidates prepared on the recommendation of a Selection Board consisting of the Deputy Commissioner, Headquarters, and two other Divisional Deputy Commissioners nominated by the Commissioner.
(2) Direct appointment to the rank of Assistant Sub-Inspector shall only be made if suitable constables be not available for promotion.
(3) The following shall be the necessary qualifications for departmental promotions :-
(a) Candidates must have passed the departmental examination the procedure and syllabus for which shall be such as may be determined by the Commissioner.

(b) No constable shall be considered eligible for appearing at the aforesaid departmental examination who is not confirmed in his rank and has not served for at least three years as a constable.

(4) Nominations of the constables fit for promotion to the rank of Assistant Sub-Inspector shall be called for as and when necessary from all Deputy Commissioners.
(5) The following shall be the necessary qualifications for direct recruitment of candidates other than departmental :-
The candidates shall –
(i) be citizens of India,

(ii) be at least 5 feet 5 inches in height and have a chest measurement of 30 inches after exhalation and 32 inches on inhalation,

(iii) have passed the School Final Examination or its equivalent,

(iv) be between the ages of 21 and 25 years on the 1st of September of the year of recruitment,

(v) possess a thorough knowledge of Bengali language, and

(vi) bear a good character.

Before appointment candidates for direct recruitment must be found physically fit after medical examination by the Police Surgeon, Calcutta, and their antecedents and character shall be verified.
8. Assistant Sub-Inspectresses:
Rule 7 above regarding Assistant Sub-Inspectors shall apply mutatis mutandis to the Assistant Sub-Inspectresses of Police subject to the following exceptions:
(i) Appointment shall be made in the rank by direct recruitment only.

(ii) The only physical standard that shall be insisted on is that the minimum height of a recruit shall be 5 feet.

9. Jamadars (Unarmed Branch):
(1) Method of recruitment. – Vacancies in the rank of Jamadar in the unarmed branch shall ordinarily be filled up by promotion from the rank of Head Constable with not less than 10 years’ service in the rank (including probationary service and continuous officiating service as Head Constable). Ordinarily, Head Constables who are due to retire within a period of 3 years may not be considered for promotion. A Selection Board consisting of the Deputy Commissioner, Headquarters, and two other Deputy Commissioners nominated by the Commissioner shall interview the eligible Head Constables and draw up a list of Head Constables fit to act as Jamadars.
(2) The names of the Head Constables selected by the Board will be taken on the approved list in order of their seniority in the substantive rank.
(3) An officiating Jamadar having completed two years’ continuous service in the rank will be eligible for appearing before the aforesaid Selection Board for inclusion of his name in the panel of officiating Jamadars fit for confirmation in the rank of Jamadar.
10. Head Constables:
(1) Method of recruitment. – Appointments to the rank of Head Constable shall be made by promotion from the rank of Constable.
(2) In order to fill up vacancies in the rank of Head Constable and to keep a suitable Reserve List the Deputy Commissioner, Headquarters, shall periodically call for nominations from divisions and units. The total number of nominations shall be regulated according to the number of vacancies in the rank of Head Constable, existing or anticipated in the near future in the entire force and the number allotted to each division or unit shall be according to its sanctioned strength or special importance, if any.
(3) When nominations are called for, all Deputy Commissioners shall forward the names of constables selected for nomination. In selecting these men Deputy Commissioners shall keep in view their record of service, detective ability, physical qualifications, smartness, power of control and other similar qualifications. All constables nominated shall have put in at least six years’ service and shall not ordinarily have more than 15 years’ service.
(4) The constables nominated shall be asked to sit for in departmental examination, the procedure and syllabus for which may be such as may be determined by the Commissioner. Selection shall be made from the successful candidates only by a Selection Board consisting of the Deputy Commissioner, Headquarters, and two other Deputy Commissioners nominated by the Commissioner. Appointment shall be made of candidates included in the approved list of candidates prepared on the recommendation of the Selection Board.
11. Constables and Sepoys:
(1) Method of recruitment. – Recruitment to posts of Constables and Sepoys shall be direct by selection. The following shall be the necessary qualifications for candidates for posts of constable and sepoy :-
(i) General – Candidates shall be citizens of India and strong and healthy young men between the ages of 18 and 25 years on the Ist of January of the year of recruitment, preferably able to read and write the vernacular.

(ii) Measurement – The following shall be the minimum measurements; but the candidates of best physique obtainable shall be selected :-

TABLE

Class	Height _____________		Chest measurement	Weight in lbs.
	ft.	in.
A-Bengalees	5	6	31 Expansion 2	120
B-Gurkhas, Gharwalis, Rajbansis and Scheduled Tribes.	5	3	32½ Expansion 2	115
C-Other	5	7	32 Expansion	120

(2) Candidates offering themselves for selection shall be paraded on the .Parade Ground and inspected by a Selection Board consisting- of a Deputy Commissioner and an Assistant Commissioner of Police nominated by the Commissioner. Appointment shall be made of candidates included in an approved list of candidates prepared on the recommendation of the Selection Board. The candidates shall be medically examined by the Police Surgeon, Calcutta, or by the District Medical Officer of the district in which they are recruited.
(3) No recruiting party shall be sent outside West Bengal without the previous sanction of Government.
(4) Candidates shall, on recruitment, be posted to the Police Training College or School and shall be required to pass out of the College or School, as the case may be, after having undergone a course of training there.
(5) Recruits who resign before confirmation shall refund to Government the cost of their training and travelling allowances, if any.
(6) The age restriction specified in clause (i) of sub-rule (1) shall not be enforced in the case of combatant ex-Army Personnel, but ordinarily the age shall not exceed 35 years.
(7) The military service of the combatant ex-Army Personnel recruited after their discharge from the army shall count towards increment in their pay in Police Force.
12. Sub-Inspectors of the Armed Branch:
(1) Method of recruitment. – Recruitment of Sub-Inspectors or Subedars of the Armed Branch shall ordinarily be made by promotion from the Jamadar of the Armed Branch. Promotion shall be made of candidates included in an approved list of candidates prepared on the recommendation of a Selection Board consisting of the Deputy Commissioner, Headquarters, and all Deputy Commissioners of the Armed Police.
(2) The procedure for test and interview for promotion may be such as may be determined by the Commissioner.
(3) If suitable candidates are not available for promotion from the Armed Police Force, ex-Army Indian Officers may be appointed direct as Sub-Inspectors or Subedars in the Armed Branch.
13. Subedar Major:
Method of recruitment. – The posts of Subedar Major shall be filled from amongst the seniormost Subedars of different battalions of the Calcutta Armed Police. The Deputy Commissioners of the different battalions shall recommend names after consulting the service records of the seniormost Subedars of such battalions under their charge. Selection shall be made by a Board consisting of the Deputy Commissioner, Headquarters, and all the Deputy Commissioners of the Calcutta Armed Police.
14. Sergeants Major (Armed Branch):
Method of recruitment. – The posts of Sergeant Major of the Calcutta Armed Police shall be filled from amongst the seniormost Sergeants of the battalions of the Calcutta Armed Police after consulting their service records and selection shall be made by a Board consisting of the Deputy Commissioner, Headquarters, and all the Deputy Commissioners of the Calcutta Armed Police.
15. Jsmadars (Armed Branch):
(1) Method of recruitment. – There shall be no direct recruitment in the rank of Jamadar (Armed Branch). Vacancies in the rank shall be filled up by promotion from the rank of Havildar with not less than a total of 10 years’ service. Ordinarily, Havildars who are due to retire within a period of 3 years may not be considered for promotion. Eligible candidates must have passed the departmental examination the procedure and syllabus for which may be such as may be determined by the Commissioner.
A Selection Board consisting of the Deputy Commissioner, Headquarters, and all the Deputy Commissioners of the Calcutta Armed Police shall interview the candidates who have qualified in the departmental examination and draw up an approved list of Havildars fit to act as Jamadars.
(2) The names of Havildars selected by the Board will be taken on the approved list in order of their seniority in the substantive rank. The approved list will be maintained on Brigade basis.
(3) An officiating Jamadar having completed 2 years continuous service in the rank will be eligible for appearing before the aforesaid Selection Board for inclusion of his name in the panel of officiating Jamadars fit for confirmation in the rank of Jamadar.
16. Havildar Major:
Method of recruitment. – The posts of Havildar Major shall be filled from amongst the seniormost Havildars of different battalions of the Calcutta Armed Police. Deputy Commissioners of the different battalions shall recommend names after consulting the service records of the seniormost Havildars of such battalions under their charge to the Senior Deputy Commissioner. Selection shall be made by a Board consisting of all the Deputy Commissioners of the Calcutta Armed Police and its recommendation shall be forwarded to the Deputy Commissioner, Headquarters.
17. Havildars:
(1) Method of recruitment. – There shall be no direct recruitment in the rank of Havildar. Vacancies shall be filled by promotion from the rank of Naik with not less than a total service of 10 years. Promotion shall be based on merit with due regard to seniority. Possession of a valid certificate of competency in drill should be obligatory.
Eligible candidates most have passed the departmental examination, the procedure and syllabus for which may be such as may be determined by the Commissioner.
(2) Appointment shall be made of candidates included in an approved list of candidates prepared on the recommendation of a Selection Board consisting of all the Deputy Commissioners of the Calcutta Armed Police. The Board shall forward its recommendation to the Deputy Commissioner, Headquarters. The approved list of Naiks fit to act as Havildars shall be maintained on battalion basis while the approved list of officiating Havildars fit to be confirmed as Havildars shall fee maintained on Brigade basis.
18. Head Armourer:
Method of recruitment. – Vacancies shall be filled from amongst the persons whose ninnies appear in the approved list of Naiks fit for Head Armourer’s post. The said approved list shall be prepared on the recommendation of a Selection Board consisting of all the Deputy Commissioners of the Calcutta Armed Police which shall be forwarded to the Deputy Commissioner, Headquarters. The approved list shall contain names of only those confirmed Naiks who have passed the Armourer’s course at the Electrical Mechanical Engineering Centre hereinafter referred to as EME.
19. Naiks:
(1) Method of recruitment. – There shall be no direct recruitment in the rank of Naik. Vacancies shall be filled by promotion from the rank of Lance Naik with not less than a total service of 8 years. Promotion shall be based on merit with due regard to seniority.
Eligible candidates must have passed the departmental examination, the procedure and syllabus for which may be such as may be determined by the Commissioner.
(2) Appointment shall be made of candidates included in on approved list of candidates prepared on the recommendation of a Selection Board consisting of all the Deputy Commissioners of the Calcutta, Armed Police. The recommendation of the Selection Board shall be forwarded to the Deputy Commissioner, Headquarters. The approved lists shall be maintained on Battalion basis.
20. Naik Armourer:
Method of recruitment. – Vacancies shall be filled from the approved list of confirmed Lance Naiks fit for Naik Armourer’s post. The approved list shall be prepared on the recommendation of a Selection Board consisting of all the Deputy Commissioners of the Calcutta Armed Police. It shall contain names of only those confirmed Lance Naiks who have passed Armourers’ Course at the EME. The Selection Board shall forward its recommendation to the Deputy Commissioner, Headquarters.
21. Lance Naiks:
(1) Method of recruitment. – There shall be no direct recruitment in the rank of Lance Naik. Vacancies shall be filled by promotion from the rank of Sepoy with not less than 5 years service. Promotion shall be based on merit with due regard to seniority.
Eligible candidates must have passed the departmental examination, the procedure and syllabus for which may be such as may be determined by the Commissioner.
(2) Appointment shall be made of candidates included in an approved list of candidates prepared on the recommendation of a Selection Board consisting of all the Deputy Commissioners of the Calcutta Armed Police. The recommendation of the Selection Board shall be forwarded to the Deputy Commissioner, Headquarters. The approved list shall be based on Battalion basis.
22. Lance Naik Armourers:
Method of recruitment. – Vacancies shall be filled from the approved list of confirmed Sepoys fit for Lance Naik Armourer’s post. The approved list shall contain names of only those confirmed Sepoys who have passed Armourers’ Course at the E.M.E. The said approved list shall be prepared on the recommendation of a selection Board consisting of all the Deputy Commissioners of the Calcutta Armed Police. The Board shall forward its recommendation to the Deputy Commissioner, Headquarters.
23. Armourers:
Method of recruitment. – Vacancies shall be filled from the list of Sepoys who have passed the Armourers’ Course at the EME.
24. Assistant Armourers:
Method of recruitment. – Vacancies shall be filled on the recommendation of a Selection Board consisting of all the Deputy Commissioners of the Calcutta Armed Police. The Board shall make its selection primarily from the helper Sepoys attached to Armouries. While making selection, the Board may call for the views of the Inspector-in-charge of Central Armoury. The Board shall forward its recommendation to the Deputy Commissioner, Headquarters,
Although rankwise approved list for the personnel working in the Central Armoury and in the battalion work shops will be maintained separately, the personnel working in these units shall also be considered for promotion to next higher rank against the respective battalion vacancies.
25. Sepoy Storesmen:
Method of recruitment. – Vacancies shall be filled on the recommendation of a Selection Board consisting of all the Deputy Commissioners of the Calcutta Armed Police. The Board shall forward its recommendation to the Deputy Commissioner, Headquarters. It shall make its selection from amongst the literate Sepoys on the recommendation of the Company Commanders.
26. Sowards: (1) Method of recruitment. – Recruitment shall be direct by selection. The following are the qualifications required :-
The candidates shall – (i) be citizens of India,

(ii) be of good character,

(iii) be able to read and write in vernacular,

(iv) possess good horsemanship, and

(v) have to their credit approved previous service in an Indian Cavalry Regiment.

The military service of ex-Army men recruited after their discharge from the Army shall count towards increment in their pay in the Police Force.
(2) Appointment shall be made of candidates included in an approved list of candidates prepared on the recommendation of a Selection Board consisting of the Deputy Commissioner, Headquarters, and the Assistant Commissioner of Police, Headquarters. Before appointment the selected candidates shall be medically examined and declared fit by the Police Surgeon, Calcutta.
27. Syces:
(1) Method of recruitment. – Vacancies shall be filled by direct recruitment. Applications shall be addressed to the Deputy Commissioner, Headquarters. The Inspector, Mounted Police, will hold practical test examination of all candidates. Those candidates who pass the practical test will be interviewed by a Selection Board consisting of a Deputy Commissioner to be nominated by the Deputy Commissioner, Headquarters, the Assistant Commissioner of Police, Headquarters and the. Inspector, Mounted Police.
(2) Qualifications, – The candidates shall be –
(i) Indian Citizens,

(ii) able to read and write in their vernacular,

(iii) free from disease, constitutional affection or bodily infirm making or likely to make them unfit for the job,

(iv) Age – they shall not be less than 18 years and not more than 25 years of age on the 1st of January of the year of recruitment. The upper age limit may be relaxed in exceptional cases at the discretion of the appointing authority. Candidates having-past experience will be given preference.

(3) Medical certificates. – Before appointment candidates shall be examined and declared medically fit by the Police Surgeon, Calcutta.
(4) Character and antecedents of the candidates shall be verified before appointments are made.
28. Manjis of the River Police:
(1) Method of recruitment. – There shall be no direct recruitment in the rank of Manji. Vacancies shall be filled by promotion from the rank of Dandee. Promotion shall be based on merit with due regard to seniority and eligibility to obtain a Manji’s licence under the Port Rules of the Commissioners for the Port of Calcutta.
(2) Appointment shall be made of candidates included in an approved list of candidates prepared on the recommendation of a Selection Board consisting of the Deputy Commissioner, Headquarters, Deputy Commissioner, Port Divisions and Inspector, River Traffic Police, Port Division.
29. Dandees of the River Police:
(1) Method of recruitment. – Vacancies shall be filled by direct recruitment. The following shall be necessary qualifications for the candidates for the post of Dandee :-
Qualifications – Candidates shall –
(a) be citizens of India,

(b) be strong, healthy and between the ages of 18 and 25 years, on the I81 January of the years of recruitment preferably able to read and write vernacular,

(c) be good swimmers, and

(d) the following shall be the minimum measurement, but the men of best physique obtainable shall be selected :-

Height		Chest measurement	Weight
	Ft.	in.	(inches)	(ibs)
Bengalees	5	6	31 Expansion 2	120
Others	5	7	32 Expansion 2	120

(2) Dandees before appointment shall be medically examined as regards their physical fitness and eye sight by the Police Surgeon, Calcutta, and their character and ante-cedents shall be verified by the local police. Eye sight examination shall include “colour vision” test.
(3) Appointment shall be made of candidates included in an approved list of candidates prepared on the recommendation of a Selection Board consisting of the Deputy Commissioner. Headquarters, Deputy Commissioner, Port Division, and Inspector, River Traffic Police, Port Division.
30. Serangs:
(1) Method of recruitment. – Vacancies shall be filled by direct recruitment. The following shall be the necessary qualifications for the candidates for the posts of Serangs :-
The candidates shall –
(a) be citizens of India,

(b) be between the ages of 18 and 25 years on the 1st of January of the year of recruitment, relaxable up to 35 years in exceptional circumstances, and

(c) (i) for launches having engines of below 40 Nominal Horse Power – have certificate of competency as Serang under the Inland Steam Vessels Act, 1917, (ii) for launches having engines 40 or more Nominal Horse Power but below 100 Nominal Horse Power – have certificate of competency as second class Inland Master under the Inland Steam Vessels Act, 1917, (iii) for launches having engines of 100 or more Nominal Horse Power – have certificate of competency as 1st class Inland Master under the Inland Steam Vessels Act, 1917.

(2) Appointment shall be made of candidates included in an approved list of candidates prepared on the recommendation of a Selection Board consisting of the Deputy Commissioner, Headquarters, Deputy Commissioner, Port Division, and Inspector, River Traffic Police, Port Division.
(3) Before appointment candidates shall be medically examined as regards their physical fitness and eye sight by the Police Surgeon, Calcutta, and their character and antecedents shall be verified by local Police.
31. Engine Drivers:
(1) Method of recruitment. – Vacancies in these ranks shall be filled by direct recruitment.
The following shall be the necessary qualifications for the candidates for the posts of Engine Drivers :-
The candidates shall –
(a) be citizens of India,

(b) be between the ages of 18 and 25 years on the 1st of January of the year of recruitment relaxable up to 35 years in exceptional circumstances, and

(c) (i) for launches having engines of below 40 Nominal Horse Power – have certificate of competency as Second Class Engine Drivers (Steam or Motor Launches) under the Indian Steam Vessels Act, 1917,

(ii) for launches having engines of 40 or more Nominal Horse Power but below 100 Nominal Horse Power – have certificate of competency as 1st Class Engine Driver (Steam or Motor Launches) under the Indian Steam Vessels Act, 1917,

(iii) for launches having engines of 100 or more Nominal Horse Power – have certificate of competency as “Inland Engineer’ under the Indian Steam Vessels Act, 1917.

(2) Appointment shall be made of candidates included in an approved list of candidates prepared on the recommendation of a Selection Board consisting of the Deputy Commissioner, Headquarters, Deputy Commissioner, Port Division, and Inspector, River Traffic Police, Port Division.
(3) Before appointment candidates shall be medically examined as regards their physical fitness and eye sight by the Police Surgeon, Calcutta, and their character and antecedents shall be verified by local Police.
32. Sukhanis:
(1) Method of recruitment. – Vacancies in this rank shall be filled either by promotion of Laskars in service who has a minimum of two years’ service in this capacity in the Port Police Division or by direct recruitment of candidates who have a minimum service of two years as Laskar and one year as Sukhani elsewhere.
(2) Qualifications. – Candidates for direct recruitment shall –
(a) be citizens of India,

(b) be between the ages of 20 and 25 years on the 1st of January of the year of recruitment relaxable up to 30 years in exceptional circumstances. Preference will he given to candidates who have undergone training in the Inland Water Transport Crew Training Centre of the West Bengal Government.

(3) Appointment shall be made of candidates included in an approved list of candidates prepared on the recommendation of a Selection Board consisting of the Deputy Commissioner, Headquarters, Deputy Commissioner, Port. Division, and Inspector, River Traffic Police, Port Division.
(4) Before appointment, direct recruits shall be medically examined as regards their physical fitness and eye sight (including colour vision test) by the Police Surgeon, Calcutta, and their character and antecedents shall be verified by local Police.

1. Greasers/Laskars and Firemen:
   (1) Method of recruitment. – Vacancies in these ranks shall be filled by direct recruitment. The following shall be the necessary qualifications for the candidates for a post of any of the above three.
   (2) Qualifications. – The candidates shall –
   (a) be citizens of India,

(b) between the ages of 18 and 25 years on the 1st of January of the year of recruitment and sound physique. Preference will be given to candidates who have undergone training at the Inland Motor Transport and Crew Training Centre, Government of West Bengal.

(3) Appointment shall be made of candidates included in an approved list of candidates prepared on the recommendation of a Selection Board consisting of the Deputy Commissioner, Headquarters, Deputy Commissioner, Port Division, and Inspector, River Traffic Police, Port Division.
(4) Before appointment, candidates shall be medically examined as regards their physical fitness and eye sight (including “colour vision” test if for the posts of Laskars) by the Police Surgeon, Calcutta, and their character and antecedents shall be verified by the local Police.
34. Band Master:
(1) Method of recruitment. – Vacancies shall ordinarily be filled by promotion from the rank of Havildars or Jamadars having thorough knowledge of both pipe and brass bands. Promotion shall be made of candidates, who, on interview by a Selection Board consisting of the Deputy Commissioner, Headquarters, and Senior Deputy Commissioner, Armed Police, are recommended by the Board to be suitable for promotion. Direct appointment to the rank of Bandmaster (Subedar) shall only be made if suitable Havildars or Jamadars be not available for promotion. In the case of direct recruitment all applications shall be made by the candidates in their own handwriting to the Senior Deputy Commissioner, Armed Police, not by name but by designation. The following shall be necessary qualifications for the candidates applying for the post :-
The candidates shall –
(i) be citizens of India,

(ii) possess thorough knowledge of both pipe and brass bands. Preference will be given to ex-Army personnel who have passed Regimental Musicians Course from the Military Music Wing of A.B.C. Training College and Centre, Panchmari,

(iii) be between the ages of 18 and 25 years on the 1st January of the year of recruitment. The age restriction may be relaxed in the case of Military personnel at the discretion of the appointing authority.

(2) Appointment shall be made on the recommendation of a Board consisting of the Deputy Commissioner, Headquarters, and the Senior Deputy Commissioner, Armed Police.
(3) Before appointment the selected candidate shall be medically examined by the Police Surgeon, Calcutta, and his character and antecedents shall be verified by the local Police.
35. Buglers:
Method of recruitment. – For filling up vacancies selection shall be made from amongst the Sepoys having some experience in playing bugle by a Board consisting of all the Deputy Commissioners of the Calcutta Armed Police who will forward their recommendation to the Deputy Commissioner, Headquarters.
36. Drummers:
Method of recruitment. – For filling up vacancies selection shall be made from amongst the Sepoys who have qualified themselves to pay drums by a Board consisting of all the Deputy Commissioners of the Calcutta Armed Police who will forward their recommendation to the Deputy Commissioner, Headquarters.
37. Wireless Staff – Inspector (Technical):
(1) Method of recruitment. – Vacancies shall be filled by promotion from suitable technically trained and experiened Sergents, Sergent Supervisors and Wireless Supervisors (Technical), Grade I.
(2) Selection for promotion shall be based mainly on technical skill and merit. Promotion shall be made of candidates included in an approved list prepared on the recommendation of a Selection Board consisting of the Commissioner, Deputy Commissioner, Headquarters, and the Wireless Adviser, Government of West Bengal.
(3) An officiating Inspector (Technical) having completed two years’ continuous service in the rank shall be considered eligible for appearing before the aforesaid Selection Board for inclusion of his name in the panel of officiating Inspectors (Technical) fit for confirmation.
38. Wireless Inspector (Operational):
(1) Method of recruitment. – Vacancies a hall be filled by promotion from the ranks of Sergeant Supervisors, Wireless Sunervisors (Technical), Grade I, and also Sergeants having experience of not less than 5 years in the Wireless Section of the Calcutta Police.
(2) Promotion shall be based on merit with due regard to seniority. Promotion shall be made of candidates included in an approved list prepared on the recommendation of a Selection Board consisting of the Commissioner, Deputy Commissioner, Headquarters, and Wireless Adviser, Government of West Bengal.
(3) An officiating Inspector (Operational), having completed two years’ service in the rank shall be considered eligible for appearing before the aforesaid Selection Board for inclusion of his name in the panel of officiating Inspectors (Operational) fit for confirmation.
39. Wireless Supervisors (Technical), Grade I:
(1) Method of recruitment. – Vacancies shall be filled by promotion from the rank of Wireless Supervisors (Technical), Grade II.
(2) Promotion shall be based on technical knowledge and skill with due regard to seniority. Promotion shall be made of candidates included in an approved list prepared on the recommendation of a Selection Board consisting of the Deputy Commissioner, Headquarters, and two other Deputy Commissioners nominated by the Commissioner.
(3) An officiating Wireless Supervisor (Technical), Grade I, having completed two years’ continuous service in the rank shall be considered eligible for appearing before the aforesaid Selection Board for inclusion of his name in the panel of officiating Wireless Supervisors (Technical), Grade I, for confirmation in the rank.
40. Wireless Supervisors (Technical), Grade II:
(1) Method of recruitment. – Vacancies shall be filled by direct recruitment. Applications shall be invited from the public through the press. All applications shall be made by the candidates in their own handwriting to the Deputy Commissioner, Headquarters, not by name but by designation.
(2) Qualifications. – The candidates shall –
(a) be citizens of India,

(b) must have passed the Higher Secondary Examination or an examination equivalent thereto.

(c) must have theoretical knowledge of Radio Communication Engineering,

(d) must have practical experience of repair of various types of low power transmitters and receivers for a period of not less than two years. Preference will be given to those who have experience of repairing of VHF Transmitters and Receivers,

(e) must be between the ages of 21 and 25 years on the 1st of January of the year of recruitment, and

(f) must have a height of not less than 5 feet 3 inches and chest measurement of not less than 31 inches after exhalation.

(3) Qualified candidates shall be required to appear before a Selection Board consisting of the Deputy Commissioner, Headquarters, and two other Deputy Commissioners nominated by the Commissioner. Appointments shall be made of candidates included in an approved list of candidates prepared on the recommendation of the Selection Board.
(4) Before appointment selected candidates shall be examined and declared medically fit by the Police Surgeon, Calcutta. Verification of character and antecedents of the candidates shall be made before final appointments are made.
41. Sergeant Supervisors (Operational):
(1) Method of recruitment. – The post of Sergeant Supervisors (Operational), shall be filled by Sergeants having operational experience in wireless for a continuous period of three years. Selection shall be made by a Selection Board consisting of the Deputy Commissioner, Headquarters, and two other Deputy Commissioners nominated by the Commissioner.
42. Wireless workshop boys, wireless workshop helpers, wireless workshop cleaners:
(1) Method of recruitment. – Vacancies in these ranks shall be filled by direct recruitment. The following shall be the necessary qualification for candidates for a post in any of the above three ranks.
(2) Qualifications. – The candidates shall –
(a) be ctizens of India,

(b) be strong and healthy and between the ages of 18 and 25 years on the 1st January of the year of recruitment, preferably able to read and write vernacular, and

(c) they must be at least 5 feet and 6 inches in height and have the chest measurement of 31 inches and expansion of 2 inches and their minimum weight must be 120 Ibs.

Note. – The Commissioner may relax the physical standard in respect of height and chest measurement of candidates in exceptional circumstances and for special reasons to be recorded in writing.

(d) For workshop boys – candidates having practical experience as work- shop boy or helper in any wireless workshop or a laboratory shall be given preference.

(3) Qualified candidates shall be required to appear before a Selection Board consisting of one Deputy Commissioner nominated by the Commissioner, Assistant Commissioner of, Police, Headquarters, and Officer-in-charge of Wireless Workshop. Appointment shall be made of candidates included in on approved list prepared on the recommendations of the Selection Board.
(4) Selected candidates shall have to be declared medically fit by the Police Surgeon, Calcutta, and their character and antecedents shall be verified before they are finally appointed.
General

43. Restriction to appear in departmental examination for promotion: Where in any of the foregoing rules promotion to the next higher rank has been made dependent on the passing of a departmental examination, no person shall be eligible to appear more than four times in such examination.
44. Issue of enrolment certificate to manji and dandee of a police boat, driver, serang and member of the crew of a police steam launch or motor boat, syce and wireless Supervisor, Grade II, Wireless workshop boy, Wireless workshop helper and wireless workshop cleaner of the Calcutta Police Wireless Sections. – Every manji and dandee of a police boat, every driver, serang and member of the crew of a police steam launch or motor boat, every syce and every Wireless Supervisor, Grade II, wireless workshop boy, wireless workshop helper and wireless workshop cleaner of the Calcutta Police. Wireless Section shall be enrolled under the Calcutta Police Act, 1866, the Calcutta Port Act, 1890, or the Calcutta Suburban Police Act, 1866, and shall be given on his enrolment a certificate under section 13 of the Calcutta Police Act, 1866, under section 13 of the Calcutta Police Act, 1866, read with section 130 of the Calcutta Port Act, 1890 or under section 8 of the Calcutta Suburban Police Act, 1866, as the case may be.
Probation

45. Inspectors including Inspectresses: – (1) The period of probation of an Inspector including an Inspectress shall be two years from the date of his or her probationary appointment, provided that the continuous officiating service rendered by the probationer prior to the date of his or her probationary appointment shall count towards the period of probation.
The period of probation may be extended, for reasons to be recorded in writing, at the discretion of the Commissioner by a period not exceeding one year.
(2) Probationary Inspectors including Inspectresses shall draw the minimum pay in the time scale of Inspectors subject to the condition that officiating service in that rank rendered prior to their appointment as probationers and also their probationary period or any part thereof shall count towards increment and they shall draw increment that may fall due to them during the period of probation.
(3) The Commissioner may order the confirmation of a probationary Inspector including an Inspectress on the completion of his or her period of probation including the extended period of probation, if any, or make an order at any time during that period for his or her reversion stating therein the reasons for such order.
46. Sub-Inspectors (Unarmed Branch) and Sub-Inspectress: – (1) The period of probation of a person directly recruited as a Sub-Inspector or a Sub-Inspectress shall be two years counting from the date of leaving the Police Training College or School, as the case may be, and that of an officer promoted as a Sub-Inspector or Sub-Inspectress from the lower rank shall be one year counting from the date of his or her appointment on probation. Such part of the training period of direct recruits as Sub-Inspectors or Sub-Inspectresses as is spent in the Police Training College or School, namely, one year, shall be exclusive of the probationary period and count towards increment of pay.
(2) No leave, other than casual leave or earned leave as admissible under the normal rules, shall count towards the period of probation. The normal period of probation shall count towards increment of pay. Any extended period of probation shall not count towards increment unless and until the Officer is confirmed. An Officer will draw as from the date of effect of his or her confirmation the pay he or she would have drawn, had he or she been confirmed on the expiry of the prescribed period of probation.
(3) Promoted Sub-Inspectors including Sub-Inspectresses shall draw the grade pay in the time-scale of Sub-Inspectors, subject to the condition that officiating and temporary service in that rank rendered prior to their appointment as probationers and also their probationary period or any part thereof shall count towards increment and they shall draw increment that may fall due to them during the period of their probation. A probationary Sub-Inspector or Sub-Inspectress shall be confirmed on the completion of his or her probationary period unless the Deputy Commissioner, Headquarters, shall make an order extending his or her period of probation or discharging him or her from service or in the case of a promoted Sub-Inspector or Sub-Inspectress reverting him or her to his or her substantive rank. Any order for such extension of the probationary period or reversion or discharge shall indicate grounds on which the order is made. Such an order of extension shall not exceed the period of probation beyond one year in the case of a direct recruit and six months in the case of a promotee. For extension of any period beyond one year or six months, as the case may be, sanction of Government shall be obtained.
(4) (a) The departmental officers, that is to say, promoted Sub-Inspectors including promoted Sub-Inspectresses shall, before confirmation, have to undergo a course of training for one year. Their training period shall be six months in the Police Training College or School and they shall have to undergo a further course of training for six months in different branches of the Calcutta Police as prescribed by the Commissioner.
(b) Candidates selected for direct appointment shall have to undergo a training for one year in the Police Training College or School, as the case may be. On passing out of the College or School they shall receive a further course of training for another year in different branches of the Calcutta Police as prescribed by the Commissioner.

They shall draw the minimum of the time-scale pay of Sub-Inspectors as initial pay while on training in the Police Training College or School, as the case may be. The normal period of training, namely, one year in the Police Training College or School, as the case may be, shall count towards increment of pay.
47. Sergeants: – (1) A Sergeant shall remain on probation for two years exclusive of the period during which he may be under training at the Police Training College. No leave other than casual leave or earned leave as admissible under the normal rules shall count towards the period of probation.
(2) The Deputy Commissioner, Headquarters, may confirm a probationary Sergeant on the completion of the period of his probation. He may, for reasons to be recorded in writing, make an order extending the period of probation or discharging him from service. Where such an extension of the period of probation is ordered, such period of extension shall not exceed one year. For further extension, if needed, sanction of Government shall be obtained.
(3) The normal period of training and probation of a Sergeant shall count towards increment of pay. Any extended period of probation shall not count towards increment unless and until the officer is confirmed. An officer will draw as from the date of effect of his confirmation, the pay he would have drawn had he been confirmed on the expiry of the prescribed period off probation.
48. Assistant Sub-Inspectors and Assistant Sub-Inspectresses: – (1) The period of probation for persons directly recruited as Assistant Sub-Inspectors or as Assistant Sub-Inspectresses shall be two years. This period shall count from the date of their leaving the Police Training College or School, as the case may be. In the case of officers promoted from lower ranks, the period of probation shall be one year which will count from the date of their appointment on probation.
(2) The Deputy Commissioner, Headquarters, may confirm probationary Assistant Sub-Inspectors including probationary Assistant Sub-Inspectresses on the completion of their period of probation. He may at any time during this period, for reasons to be recorded in writing, make an order extending the period of probation of a probationary Assistant Sub-Inspector including a probationary Assistant Sub-Inspectress or discharging him or her from service or reverting him to his substantive rank. When such an extension of the period of probation is ordered, the period of extension shall not exceed one year in the case of officers directly recruited and six months in the case of those promoted from lower ranks. For further extension, if needed, sanction of Government shall be required.
(3) No leave, other than casual leave or earned leave as admissible under the normal rules, shall count towards the period of probation.
(4) Promoted Assistant Sub-Inspectors shall draw the grade pay in the time scale of Assistant Sub-Inspectors, subject to the condition that officiating and temporary service in that rank rendered prior to their appointment as probationary Assistant Sub-Inspector and also their probationary period or any part thereof shall count towards increment and they shall draw increment that may fall due to them during the period of their probation. The normal period of training and probation of direct recruits as Assistant Sub-Inspector or Assistant Sub-Inspectress shall count towards increment of pay. Any extended period of probation shall not count towards increment unless and until the officer is confirmed. An officer will draw as from the date of effect of his or her confirmation, the pay he or she would have drawn had he or she been confirmed on the expiry of the prescribed period of probation.
49. Jamadars (Armed and Unarmed Branches): – (1) The period of probation of a Jamadar shall be one year. The Deputy Commissioner, Headquarters, may confirm probationary Jamadars on the completion of their period of probation. He may at any time during that period, for reasons to be recorded in writing, make an order reverting the probationer to his substantive rank or extending his period of probation for a period not exceeding six months. For further extension of the period of probation, if needed, sanction of Government shall be obtained.
(2) No leave, other than casual leave or earned leave as admissible under the normal rules, shall count towards the period of probation.
(3) Probationers shall draw the minimum pay in the time-scale of Jamadars, subject to the condition that officiating service in that rank rendered prior to their appointment as probationers as also their probationary period or any part thereof shall count towards increment and they shall draw increment that may fall due to them during the period of their probation.
50. Head Constables, Havildars, Naiks and Lance Naiks: – (1) The period of probation shall be one year counting from the date of appointment on probation.
(2) The Deputy Commissioner, Headquarters, may confirm a probationer on the completion of his probationary period, or, for reasons to be recorded in writing, revert him during his probation to his substantive rank, if, in his opinion, the probationer is unsuitable for the post.
The probationary period may, for reasons to be recorded in writing, be extended by the confirming authority for a period not exceeding six months. For further extension of the period of probation, if needed, sanction of Government shall be obtained.
(3) Probationers shall draw the minimum pay in the time scale of the rank to which they are appointed, subject to the condition that previous officiating service in the rank in which they hold an appointment on probation shall count towards increment and they shaft draw increment that may fall due to them during the period of their probation and also count their probationary service for such increment.
51. Constable, Sepoys and Sowars (Mounted Police): – (1) Constable, Sepoys and Sowars (Mounted Police) shall remain on probation for two years exclusive of the period spent in training as the Police Training College or School, as the case may be.
(2) The Deputy Commissioner, Headquarters, may confirm such probationers on the completion of the period of probation.
(3) The confirming authority may, during the period of probation, for reasons to be recorded in writing, make an order extending the period of probation of any such probationer for a period not exceeding one year or discharging him from service. For further extension, if needed, sanction of Government shall be obtained.
(4) Indian ex-soldiers who enlist as constables, sepoys or sowars on discharge from the Army shall be allowed to have their military service counted towards increment of pay during the period of their probation.
52. Sub-Inspectors (Armed Branch): – The same rules as apply to promoted Sub-Inspectors regarding the period of probation, training, pay, etc., shall apply to Sub-Inspector or Subedars of the Armed Branch.
53. Syces: – The period of probation shall be two years from the date of appointment in a permanent vacancy. The period of probation may be extended by the appointing authority for a further period not exceeding one year. No further extension of probationary period shall be allowed without the approval of Government. On satisfactory completion of the probationary period, orders of confirmation may be issued by the appointing authority. At any time during the period of his probation, a probationer, may, for reasons to be recorded in writing, be discharged by the appointing authority.
54. Manjis of the River Police: – (1) A Manji shall remain on probation for one year counting from the date of his probationary appointment, whether such appointment is continuous or not. The period of probation may be extended, for reasons to be recorded in writing, by the appointing authority for a period not exceeding six months. No leave other than casual leave or earned leave for a period admissible under the normal rules shall count towards the period of probation. For extension of any period beyond six months sanction of Government shall be obtained.
(2) Confirmation or reversion. – A probationary Manji shall be confirmed on completion of his probationary period unless the appointing authority makes an order extending the period of his probation or reverting him to his substantive rank. Any order for the extension of the probationary period or for reversion shall indicate grounds on which the order is made.
55. Dandees of the Rives Police: – (1) The period of probation of a Dandee shall be two years. No leave, other than casual leave or earned leave for a period admissible under the normal rules, shall count towards the period of probation. The normal period of probation shall count towards increment of pay.
(2) Confirmation or discharge. – The Deputy Commissioner, Headquarters, may confirm a probationer in his appointment with effect from the date of satisfactory completion of the period of his probation. He may, for reasons to be recorded in writing, make an order extending the period of probation for a period not exceeding one year or discharging him from service. For further extension of the probationary period, if needed, sanction of Government shall be obtained.
56. Serangs and Engine Drivers: – (1) The period of probation of a Serang or an Engine Driver shall be two years. No leave, other than casual leave or earned leave for a period admissible under the normal rules, shall count towards the period of probation. The normal period of probation shall count towards increment of pay.
(2) Confirmation or discharge. – The Deputy Commissioner, Headquarters, may confirm a probttioner in his appointment with effect from the date of satisfactory completion of the period of his probation. He may, for reasons to be recorded in writing, make an order extending the period of probation for a period not exceeding one year or discharging him from service. For further extension of the probationary period, if needed, sanction of Government shall be obtained.
57. Sukhani: – (1) The period of probation of a Sukhani shall be two years in the case of a direct recruit and one year in the case of a promotee. Provided that the continuous officiating service rendered by probationer who is a promotee prior to the date of his appointment on probation shall count towards the period of probation.
No leave other than casual leave or earned leave for a period admissible under the normal rules shall count towards the period of probation. Officiating and temporary service in the rank of a Sukhania rendered by a promotee prior to his appointment as a probationer and also his probationary period or any part thereof shall count towards increment and he shall draw increment that may fall due to him during the period of his probation. The normal period of probation of a direct recruit shall count towards increment of pay.
(2) Confirmation, reversion or discharge. – The Deputy Commissioner, Headquarters, may confirm a probationer in his appointment with effect from the date of satisfactory completion of the period of his probation. He may, for reasons to be recorded in writing, make an order discharging him from service, if a direct recruit, or reverting him to his substantive rank if he is a promotee or extending the period of probation for a period not exceeding one year in the case of a direct recruit and six months in the case of a promotee. For further extension of the probationary period, if needed, sanction of Government shall be obtained.
58. Greasers, Laskars and Firemen: – (1) The period of probation of a Greaser, Laskar or Fireman shall be two years. No leave other than casual leave or earned leave for a period admissible under the normal rules shall count towards the period of probation. The normal period of probation shall count towards increment of pay.
(2) Confirmation or discharge. – The Deputy Commissioner, Headquarters, may confirm a probationer in his appointment with effect from the date of satisfactory completion of the period of his probation. He may, for reasons to be recorded in writing, make an order extending the period of probation for a period not exceeding one year or discharging him from service. For farther extension of the probationary period, if needed, sanction of Government shall be obtained.
59. Band Master: – (1) A Band Master shall remain on probation for two years. The normal period of probation shall count towards increment of pay.
(2) The Deputy Commissioner, Headquarters, may confirm a probationer with effect from the date of his satisfactory completion of the period of probation. He may, for reasons to be recorded in writing, make an order extending the period of probation for a period not exceeding one year or discharging him from service. For further extension of the probationary period, if needed, sanction of Government shall be obtained.
60. Inspectors (Technical) and Inspectors (Operational): – (1) The period of probation of an Inspector (Technical) or of an Inspector (Operational) shall be two years counting from the date of his probationary appointment:
Provided that the continuous officiating service rendered for the probationer prior to the date of his probationary appointment shall count towards the period of probation. The period of probation may be extended, for reasons to be recorded in writing, at the discretion of the Commissioner by a period not exceeding one year. No leave, other than casual leave or earned leave for a period admissible under the normal rules, shall count towards the period of probation. The normal period of probation shall count towards increment of pay.
(2) Probationary Inspectors (Technical) or probationary Inspectors (Operational) shall draw the minimum pay in the time-scale of Inspectors, subject to the condition that officiating service in the rank rendered prior to their appointment as probationary and also their probationary period or any part thereof shall count towards increment and they shall draw increment that may fall due to them during the period of their probation.
(3) Confirmation or reversion. – The Commissioner may confirm a probationer on the completion of his period of probation or make an order at any time during that period extending the period of probation or for his reversion stating therein the reasons for such order.
61. Wireless Supervisors (Technical), Grade I: – (1) The period of probation of a Wireless Supervisor (Technical), Grade I, shall be one year counting from the date of his probationary appointment whether such appointment is continuous or not. The period of probation may be extended, for reasons to be recorded in writing, at the discretion of the appointing authority for a period not exceeding six months. No leave, other than casual leave or earned leave for a period admissible under the normal rules, shall count towards the period of probation. For further extension of the probationary period beyond those six months sanction of Government shall be obtained.
(3) Confirmation or reversion. – A probationary Wireless Supervisor (Technical), Grade I, shall be confirmed on completion of his probationary period unless the appointing authority makes an order extending his period of probation or reverting him to his substantive rank. Any order for the extension of the probationary period or for reversion shall indicate grounds on which the order is made.
62. Wireless Supervisors (Technical), Grade II: – (1) The period of probation of a Wireless Supervisor (Technical), Grade II, shall be one year. No leave, other than casual leave or earned leave for a period admissible under the normal rules, shall count towards the period of probation. The normal period of probation shall count towards increment of pay.
(2) Confirmation or discharge. – The Deputy Commissioner, Headquarters, may confirm a probationer in his appointment with effect from the date of satisfactory completion of the period of his probation. He may, for reasons to be recorded in writing, make an order extending the period of probation for a period not exceeding six months or discharging him from service. For further extension of the probationary period, if needed, sanction of Government shall be obtained.
63. Wireless Workshop boys, helpers or cleaners:
(1) Probation. – A Wireless Workshop boy, helper or cleaner shall remain on probation for two years. The normal period of probation shall count towards increment of pay.
(2) Confirmation or discharge. – The Deputy Commissioner, Headquarters, may confirm a probationer in his appointment with effect from the date of his satisfactory completion of the period of probation. He may, for reasons to be recorded in writing, make an order extending the period of probation for a period not exceeding one year or discharging him from service. For further extension of the probationary period, if needed, sanction of Government shalt be obtained.
64. No probation for certain classes: – A Havildar Major, Subedar Major, Sergeant Major (Armed Branch), Sergeant Major (Unarmed Branch), Sergeant Supervisor (Operational), Head Armourer, Naik Armourer, Lance Naik Armourer, Armourer, Assistant Armourer, Sepoy Storesman, Bugler or Drummer shall not be required, after appointment, to remain on probation for any period.
65. General: – In the absence of any specific provision in these rules on the subject, the following general rule shall apply :-
(i) period of probation of a probationer shall be two years except that for ranks, appointment to which is made both by promotion and direct recruitment or by promotion only probationary period shall be one year for promotees;

(ii) the appointing authority shall have power for reasons to be recorded in writing, to extend the period of probation by one year in the case of direct recruits and by six months in the case of promotees. For further extension, if considered necessary in special circumstances, sanction of Government shall be obtained;

(iii) in a case where the period of probation is extended by the appointing authority or under orders of Government the extended period of probation shall not count towards increment of pay unless and until the officer is confirmed and an officer will draw as from the date of effect of his confirmation the pay he would have drawn had he been confirmed on the expiry of the prescribed period of probation.

66. Notwithstanding anything contained in any of the foregoing rules a probationer who has no lien on any permanent post, may, if considered unsuitable, be discharged at any time during the period of his probation on a month’s notice or payment of a month’s salary in lieu thereof.

CHAPTER XVI

General Conditions of Service, Pay, Increments, etc.

1. General conditions of service of officers of the Indian Police and the Indian Police Service. – The conditions of service in respect of pay, special pay, leave, pension and general rights and privileges of the members of the Indian Police Service shall be regulated by the Rules and Regulations framed by the Central Government under the All-India Services Act, 1951 (LXI of 1951), subject to certain special provisions under Article 314 of the Constitution in respect of members of the Indian Police.
2. General conditions of service of Assistant Commissioners. – The conditions of service in respect of pay, special pay, leave, pension and passage concessions and general rights and privileges of the Assistant Commissioners are as contained in the rules in the following publications and such other rules as may be made in future :-
(i) Fundamental and Subsidiary Rules.

(ii) Civil Service Regulations and the West Bengal Services (Revision of Pension) Rules, 1952.

(iii) The West Bengal Services (Revision of Pay and Allowance) Rules, 1961.

(iv) West Bengal Government Servants’ Conduct Rules, 1959.

(v) The Bengal Government Servants’ (Political Conduct) Rules, 1932.

(vi) General Provident Fund (West Bengal Services) Rules.

(vii) The Civil Services (Classification, Control and Appeal) Rules so far as they apply to Assistant Commissioners.

(viii) The Police Regulations, Calcutta.

(ix) The West Bengal Service Rules.

(x) The Calcutta Police (Assistant Commissioners) Passage Rules, 1941.

3. General Conditions of service of members of the subordinate ranks of the Calcutta Police. – The conditions of service in respect of pay, special pay, leave, pensions and passage concessions and general rights and privileges of the officers of the subordinate ranks of the Calcutta Police shall be such as are contained in the rules in the following publications :-
(i) Fundamental and Subsidiary Rules.

(ii) Civil Service Regulations and the West Bengal Services (Revision of Pension) Rules, 1952.

(iii) Home (Police) Department Notification No. 1173-P1./P1P-27-55, dated the 7th April, 1955, published in the “Calcutta Gazette”, Part I, dated 5th May, 1955 and No. 2457-P1/P1P-37-55, dated 8th June, 1955, published in the Calcutta Gazette, Part I of 1955.

(iv) West Bengal Government Servants’ Conduct Rules, 1959.

(v) The Bengal Government Servants’ (Political) Conduct Rules, 1932,

(vi) The General Provident Fund (West Bengal Services) Rules.

(vii) The Police Regulations, Calcutta.

(viii) The West Bengal Service Rules.

(ix) Police Services (Calcutta) Passage Rules, 1939.

(x) Bengal Subordinate Services (Discipline and Appeal) Rules, 1936.

4. Grant of passages to Sergeants and officers promoted from that rank. – The grant of passages to Sergeants recruited before the 15th August, 1947 whose domicile at the time of appointment way non-Asiatic, and to officers promoted from such Sergeants shall be regulated by the Police Service (Calcutta) Passage Rules, 1939 and the Calcutta Police (Assistant Commissioners) Passage Rules, 1941 (Appendix).
5. Increase of pay of Inspectors, Assistant Commissioners and Deputy Commissioners (Increased rate of pay – how to be drawn). – An officer of and above the rank of Inspector shall not draw an increased rate of pay due to passing an efficiency bar, if any, or to promotion in rank without pre-audit or without the authority from the Accountant-General.
6. Time-scales pay and increments. – Fundamental Rules 22-29 and West Bengal Service Rules, 42-53 (Part I) apply to time-scales of pay generally, and prescribe the conditions on which service counts for increment in a time-scale. Nothing in these regulations overrides those rules with which Reserve Officers must be fully acquainted.
7. Efficiency Bar. – (a) No officer shall be allowed to draw pay at a rate above the stage at which the efficiency bar is fixed without the specific sanction of the authority empowered to withhold increments. Such sanction shall be based not in the mere absence of an unsatisfactory report but on the positive statement of the reporting officer that the service of the Government servant concerned has been such as to justify the passing of the bar.
(b) Formal proceedings are not necessary to refuse permission to pass an efficiency bar.

8. Drawal of increments. – (a) To ensure that officers draw increments without delay, the date on which the current increment of each officer fell due shall be written in ink and the prospective date of his next increment shall be written in pencil in the Gradation Register (West Bengal Form 5332).
(b) In the first week of each month the Reserve Officer shall extract from the Gradation Register the names of those officers whose increments fall due during the month and enter them in the Increment Register showing against each the date from which his current increment was drawn, all interruptions of service and the date on which his next increment falls due. He shall certify that this last date is correct and the divisional or departmental Accounts Clerk shall also certify to its correctness after carefully checking the officer’s service book. The Register shall then be put up to the Deputy Commissioner who will pass orders for the drawal of the increment. The number and date of the District Order shall be entered in the Increment Register and in the Gradation Register.

9. Entries regarding increment in Service Book or Service Roll. – (a) In case of officers of the rank of Sub-Inspector and Sergeant all entries regarding increments shall be entered in the service book of the officer concerned. When a fresh increment is earned columns 7 & 8 of the preceding entry shall be carefully filled in. In case of officers of and below the rank of Assistant Sub-Inspector the increments shall be entered in their service rolls.
(b) Interruptions of approved service, i.e., of the service which counts for increment, shall be entered in the service book or service roll between two prominent red lines.

(c) Every entry shall be .signed by a gazetted officer.

10. Verification of past service for increment and pension. – (a) The verification of the past service of all officers shall be taken up by the Reserve Officers concerned immediately the officers are confirmed.
(b) If the past service was military, the officer’s Army Discharge Certificate shall be sent to the Controller of Military Accounts concerned asking him to furnish a Certificate of verification of Army Service. (A list of the Controllers of Military Accounts in India together with a list of Military stations under their control is supplied to each Reserve Office. If any doubt arises as to which Controller should be addressed, the information may be obtained from the Controller of Military Accounts and Pensions, Meerut.)

(c) If the past service was in the Police (either military or civil) the officer’s service book shall be obtained from the authority under whom he last served.

(d) On receipt of the Certificate of verification of the Army Service or of the service book, all connected papers shall be sent to the Accountant-General asking him to certify the exact amount of the previous service which may count towards increment and pension in his present post.

(e) On receipt of the certificate from the Accountant-General, the file shall be put up to the Deputy Commissioner; Headquarters, and his orders as to the period of past service which shall count towards increment shall be entered in the Commissioner’s Order Book, the District Order Book and the service book.

Similar action shall be taken regarding the period which counts towards pension after obtaining, when necessary, the orders of the State Government.
The certificate of the Accountant-General, the orders (if any) of the State Government and the Army verification certificate shall be filed with the service book.
A copy of the District Order shall be given to the officer so that he may be left in no doubt as to the amount of his previous service which counts for (a) increment and (b) pension.
11. Scale of Pay and Special Pay. – (a) The scale of pay and special pay of officers of the Indian Police and the Indian Police Service are shown respectively in the Superior Civil Services Rules and the Indian Police Service (Pay) Rules, 1954.
(b) The scale of pay of Assistant Commissioners of Police is shown in the West Bengal Services (Revision of Pay and Allowance) Rules, 1961, issued by the Finance Department of the Government of West Bengal. The scales of pay of Subordinate ranks of the Calcutta Police Force are shown in the Government of West Bengal, Home (Police) Department Notification No. 5532-PI. dated 27.12.1961. A list of posts to which special pays are attached are shown in Appendix.

12. Counting of previous service (including Military Police and Military Service) towards increment of Pay. – (a) A subordinate Police officer, when re-enlisted after discharge or resignation may, with the sanction of the authority competent to fill the appointment held by him, be allowed to count towards increment of pay the service (including Military and Military Police service) rendered before such discharge or resignation even though it was not on the same time-scale or was under another Government.
Note. – This rule takes effect from the 25th August, 1936.

(b) The authority competent to condone such interruptions in service under Article 422, Civil Service Regulations, should clearly state whether the past service should count towards pension and increment of pay. Each case should be decided on its merits, and it must always be considered whether the individual is deserving of the privilege. Military or Military Police service when allowed to count shall be subject to the proviso that any gratuity received is refunded in full under Article 511, Civil Service Regulations, or any pension remains wholly in abeyance under Article 514(b), Civil Service Regulations.

(c) When a person is reappointed after resignation, the full facts of his case should be explained to the Accountant-General, by the appointing authority who should fix his pay according to rules that may be applicable and obtain a report from the Accountant-General that the amount of pay that has been fixed is admissible under the rules.

(d) A subordinate Police Officer, who before his appointment to the Police, has served in the reserve of the Indian Army may, if his Military service whether or not including service with the colours in addition to service in the reserve, was pensionable under Military rules but terminated before he had qualified for pension, be permitted at the discretion of the Head of the Department to count for increments of pay the whole of his service with the colours, if any, and half his service in the reserve. Such service shall count towards periodical increments of pay, provided it counts towards civil pension under Articles 356 & 357A, Civil Service Regulations.

Note. – The counting of service in the reserve shall take effect from the 5th September, 1935.

13. Conveyance Allowance. – (a) Certain classes of officers of the Calcutta Police Force are eligible to draw conveyance allowances at the rates shown in Appendix 5 of the West Bengal Service Rules, Part II.
(b) Under rule 26 of the West Bengal Service Rules, Part II, read with Appendix No. 5 charges on account of Motor Car and Cycle allowances in respect of officers of the Calcutta Police are admitted in audit on the certificate of Deputy Commissioners regarding maintenance of the necessary means of conveyance. Deputy Commissioners and other Inspecting officers shall therefore satisfy themselves at the time of local inspection that the means of conveyance for which allowances are drawn have been maintained in a serviceable condition.

CHAPTER XVII

Leave, Posting and Transfer.

I – Leave

1. Leave how regulated. – The rules regarding leave in Chapter XV of West Bengal Service Rules, Part I, will apply to all Police Officers. The All-India Service Officers will, however, be governed by rules framed by Government of India from time to time.
2. Limit of absentees (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) The number of subordinate officers below the rank of Sub-Inspector allowed to be absent on leave shall not exceed 10 per cent, of the sanctioned strength of such ranks in any department or division of the Calcutta Police. This limit shall not include leave on medical certificate or casual leave or leave without pay.
(b) In the Investigating cadre the number of Assistant Commissioners, Inspectors and Sub-Inspectors allowed to be absent on leave shall not exceed 14 per cent, of the effective numerical strength of Assistant Commissioners, Inspectors and Sub-Inspectors. Similarly, in the Non-investigating Cadre the member of Assistant Commissioners, Inspectors and Sergeants allowed to be absent on leave shall not exceed 10 per cent, of the effective numerical strength of Assistant Commissioners, Inspectors and servants.

Note. – (i) The term “Effective numerical strength” means the sanctioned strength minus the Casualty Reserve.

(ii) In this clause “Leave” means all kinds of leave and includes “Sick leave” and “Casual leave.”

(iii) For the purpose of this clause, Casualty Reserve does not include Training Reserve.

3. Powers of Commissioner of Police and Deputy Commissioners to grant leave. – (a) The Commissioner of Police may grant all kinds of leave to Inspectors, and permit them to prefix or affix Sundays and gazetted holidays to such leave.
(b) The Deputy Commissioners may grant leave to Sub-Inspectors, Sergeants and to Officers of lower ranks.

Note. – The grant of special disability leave requires the sanction of the State Government. Vide Fundamental Rules 83 & 83A and West Bengal Service Rules 148, 192 & 193 in Part I.

4. Leave procedure for officers of and above the rank of Assistant Commissioner. – (a) Applications for leave shall ordinarily be made in West Bengal Form No. 2395 at least three months before the date on which the leave is wanted.
(b) The Commissioner shall obtain a report from the Accountant-General regarding the admissibility of the leave applied for, and forward the applications to the State Government.

5. Leave of clerks in the Calcutta Police Directorate and other offices. – Deputy Commissioners may grant leave to the clerks serving in offices under their control, but where substitutes are necessary the Divisional or Departmental Deputy Commissioners before granting leave shall ascertain from the Deputy Commissioner, Headquarters, whether substitutes are available.
6. Leave of Assistant Commissioners liable to departmental examination. – (a) No application for leave from any Assistant Commissioner liable to sit for a departmental examination will ordinarily be considered if the following half-yearly examination takes place before the expiry of the leave applied for, unless the application specifies that the applicant will attend the examination.
(b) If such leave is applied for and the application from such an officer is submitted to the State Government, it shall be stated that he is liable to pass an examination, and that the next examination will be held within the period of the leave applied for.

7. Leave not to be granted to officers likely to be dismissed or removed from service. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – Officers against whom charges are under enquiry winch may result in dismissal or removal from service shall not be granted leave. If, while an officer is on leave (other than leave on medical certificate) a charge is drawn up against him which may end in his dismissal or removal, the leave shall be cancelled and the officer recalled to duty and then placed under suspension.
8. Leave not to be granted to officers under suspension or in prison. – Leave shall not be granted to a Government Servant while he is under suspension or committed to prison.
Note. – This rule does not prevent the grant to a Government servant, on the termination of the period of his suspension or of the proceedings in connection with which he was committed to prison, of leave for the period of his suspension or committal to prison.

9. Leave on Medical Certificates of officers of and above the rank of Assistant Commissioner. – (a) An officer of and above the rank of Assistant Commissioner who wants leave or extension of leave on medical certificate shall forward to the Commissioner through his immediate superior, where there is any, an application of permission to appear before the Medical Board supported by a certificate and a statement of his case in triplicate in the prescribed form to be furnished by the Medical Officer attending him. For further particulars, see Appendix 8, West Bengal Service Rules, Part I.
Note. – The leave of officers who are still under the leave rules of Civil Service Regulations will be governed by rules in Chapter XLIV of the Civil Service Regulations (Fifth Edition).

(b) Having obtained the necessary permission, the officer shall appear before the Medical Board which ordinarily assembles every Monday (except it happens to be a gazetted holiday) at the Medical College Hospital, Calcutta.

10. Leave of Medical Certificate of officers of and below the rank of Inspector and other Subordinate officers. – (a) Instructions regarding the grant of leave on medical certificate are contained in Subsidiary Rules 227-229 of the Fundamental and Subsidiary Rules and Appendix 8, West Bengal Service Rules.
(b) Officers of and below the rank of Inspector applying for leave or extensions of leave on medical certificate shall, if they are in Calcutta, send with their application a certificate from the Police Surgeon.

(c) If they are on leave outside Calcutta they shall send with their application a certificate from a registered medical practitioner of the State concerned. The authority competent to sanction leave may, at his discretion, secure a second medical opinion by requesting the Presidency or Civil Surgeon to have the applicant medically, examined. In such cases he must arrange for the second examination to be made on the earliest possible date after the date on which the first medical opinion was given and the necessary particulars regarding the applicant’s previous medical history shall be given as far as available for the information of the Medical Officer.

(d) Before resuming duty officers of the ranks described in clause (b) above on leave on medical certificate shall produce a certificate of fitness from the Police Surgeon (W.B.S.R. 157).

(e) All medical certificates upon which leave of any kind is granted or extended shall be filed with the medical history sheet of the officer.

(f) In the case of a servant of the State Government inferior services the authority competent to grant the leave may accept such certificate as it may deem sufficient.

(Vide paragraph 11 of Appendix 8 to W.B.S.R., Part I.)
11. Medical certificates from whom to be obtained. – (a) An officer above the rank of Inspector is entitled to obtain a medical certificate, free of charge, from the Police Surgeon or from the Presidency Surgeon under whose treatment he has placed himself.
(b) Officers and men of and below the rank of Inspector are entitled to obtain a medical certificate, free of charge, from the Police Surgeon or the Assistant Surgeons of the Calcutta Police Hospital provided they have placed themselves for treatment in the Calcutta Police Hospital.

12. Certain officers on short leave on Medical certificate not to leave the station. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – Head Constables, Constables, Sowars and all ranks of the Armed Police of and below the rank of Havildar who are granted leave up to and including seven days on medical certificate on the recommendation of the Police Surgeon shall take that leave in barracks. They shall not be allowed to go home without a specific order in writing from their Deputy Commissioner. Instances of disobedience of this order shall be reported immediately to the Deputy Commissioner concerned for disciplinary action.
13. Special disability leave. – (a) Rules regarding the grant of special disability leave are laid down in Rules 192 and 193 of the West Bengal Service Rules, Part I.
(b) Special disability leave is counted as duty in calculating service for pension and except as provided in clause (b) of Rule 181 of the West Bengal Service Rules, Part I, is not debited against the leave account. It may also be combined with leave of any other kind. It is granted on full average pay for the first four months and thereafter on full or half average pay as laid down in clause (7)(b) of Rule 192 of the West Bengal Service Rules, Part I. In all cases the sanction of Government to the grant of this leave is necessary.

(c) As the period of leave is such as is certified by a Medical Board to be necessary, the applicant will have to appear before the Board which assembles in the Medical College Hospital, Calcutta, with a statement of his case, in duplicate, to be obtained from the Police Surgeon.

(d) The statement of the case and the original certificate of the Board shall be submitted to Government with the proposal which shall always contain the following information :-

(i) The date on and the circumstances in which the injury is received and detailed reasons for recommending such leave.

(ii) The period for which the applicant has been absent from duty from the date of injury up to the date of report.

(iii) Whether during this period the applicant was detained in hospital for treatment and whether any hospital leave was granted to him.

(The dates of joining and discharge from hospital should be stated.)
(e) When it is proposed to grant special disability leave more than once on account of the same injury, the period during which the applicant was on duty on return from such leave and how the disability was aggravated or reproduced should be stated. In such cases also the procedure described above for obtaining the certificate of the Medical Board will have to be followed.

14. Hospital Leave. – (a) Deputy Commissioners may grant hospital leave to police officers of and below the rank of Assistant Sub-Inspector and to launch ratings (including serangs and drivers) and manjhis and dandees. The grant of this leave is regulated by S. Rs. 269A-272 of the Fundamental and Subsidiary Rules and West Bengal Service Rules 200, 200A & 201, Part I.
Note. – The hospital leave of those members of the police force, who are still under the leave rules of the Civil Service Regulations and are entitled to hospital leave under Article 288, Civil Service Regulations, will be governed by that Article.

(b) Unlike ordinary leave, this leave may be granted irrespective of the 10 per cent, limit.

(c) The hospital leave should be granted on the production of a certificate to the effect that leave is genuinely required. Such certificate should be granted by the Assistant Surgeon when the leave is for a period not exceeding six weeks and by the Police Surgeon when the leave is for a period of more than six weeks. Hospital leave granted to any Police Officer shall be debited to the officer’s hospital leave account.

(d) Deputy Commissioners shall impress upon their subordinates the fact that hospital leave is not granted to Government servants suffering from venereal diseases unless they come forward voluntarily for treatment so that this is an added reason for not concealing of attempting to conceal the disease until concealment is no longer possible.

15. “Light duty” leave and “sick at station” leave for officers and men of and below the rank of Inspector. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) Leave from parade and other strenuous duties may be granted to individuals discharged from hospital but still weak, or convalescing after recovery from illness on the recommendation of the Police Surgeon, for not more than seven days at a time. The Police Sturgeon, in recommending such leave, should consider whether any such convalescent can be put on light duty such as cleaning arms and accoutrements, airing uniform, doing normal unarmed patrol, doing the work of office orderlies, etc., ect.
(b) Officers of and below the rank of Inspector when unable to attend to their duties occasionally on account of bona fide illness shall be regarded as “sick at station” for the first three days on each occasion of their illness and this period may not be debited to their account of casual leave. Any period in excess of three days shall be debited to the casual leave account. If, however, the period in excess is not covered by the amount of casual leave at their credit the whole period of leave including the three days ‘sick at station’ shall be treated as regular leave.

16. Casual leave. – (a) According to Note 2 to rule 195 of the West Bengal Service Rules, Part I, casual leave is not recognised as absence from duty. In consequence, when an officer is on casual leave, there is no interruption in his pay and arrangements cannot be made for another officer to take his place. Casual leave cannot be combined with any other kind of leave or with holidays; but casual leave up to a limit of four days in a year, if required for religious purposes, may be permitted to be joined either to Sundays or to any other declared holidays. Ordinarily, casual leave may not extend to more than 14 days in any one calendar year exclusive of gazetted holidays. In the case of officers above the rank of Assistant Sub-Inspector/ Assistant Sub-Inspectress up to Inspector/Inspectors (including corresponding ranks of Wireless staff) casual leave may be given up to a maximum period of 19 days in a calendar year. In the case of officers of and below the rank of Assistant Sub-Inspector, casual leave may be granted as follows :-
(i) to those who are inhabitants of places outside Calcutta and its suburbs up to 18 days;

(ii) to those who are inhabitants of Bihar, Orissa and Assam up to 20 days;

(iii) to those who are inhabitants of States West of Bihar up to 22 days.

N.B. – If, however, the persons mentioned in items (ii) and (iii) choose to enjoy the leave in West Bengal the special benefit of those items will not be admissible.
The Commissioner is authorised, as a special case, to grant casual leave in excess of the above for urgent special reasons, but details of all such instances must be reported to Government for approval.
(b) Authorities empowered to grant casual leave –

(i) in the case of Deputy Commissioners and Assistant Commissioners of Police – Commissioner of Police,

(ii) in the case of officers above the rank of Assistant Sub-Inspectors/ Assistant Sub-Inspectress up to Inspector/ Inspectress (including corresponding ranks of Wireless staff) and the clerical staff working under them – Deputy Commissioner of Police,

(iii) in the ease of officers of and below the rank of Assistant Sub-Inspectors/Assistant Sub-Inspectress – Assistant Commissioners of Police.

(c) Clause (2) of Rule 158 of the West Bengal Service Rules, Part I, lays down that a Government servant who remains absent from duty after the end of his leave is entitled to no leave salary for the period of such absence, unless his leave is extended by competent authority. If casual leave is overstayed and the overstayal is not held to be bona fide, the casual leave originally granted should be commuted to regular leave due but no leave salary will be allowed for the period overstayed. The period overstayed is to be debited to the officer’s leave account as though it were leave on half average pay. In such cases, no further casual leave should be granted to that officer that year. If the overstayal is regarded as bona fide and no further casual leave is permissible, the whole period shall be converted into regular leave.

(d) Procedure for grant of casual leave to subordinate ranks. – When an officer of and below the rank of Assistant Sub-Inspector/ Assistant Sub-Inspectress wants casual leave he/she should send in an application to the Assistant Commissioner under whom he/she is working. Such petition shall be given a serial number and casual leave shall be granted serially. Applications for casual leave on the most urgent grounds may, however, be given priority, and, if necessary, such applicants may be allowed to appear at the Orderly Room to explain the nature of urgency. Casual leave applications from officers above the rank of Assistant Sub-Inspector/Assistant Sub-Inspectress up to the rank of Inspectors/ Inspectress (including corresponding ranks of Wireless staff) shall be dealt with as received. The casual leave of clerks shall be treated in like manner. The actual order granting casual leave shall be passed in the Casual Leave Register, and orders, if passed on the leave petition, must then be entered in the Casual Leave Register by the authority empowered to grant the leave.

17. Casual Leave Register. – A Register of Casual Leave shall be maintained in West Bengal Form No. 107 in each Reserve Office, and at police stations and other units.
An index shall be maintained at the beginning of the register in the Reserve Office, and in it shall be noted the man’s General Number (arranged serially) and a reference to the entry in the register. This will enable the Reserve Officer to see what casual leave has been granted during the year.
When an officer is transferred from one district to another, a note shall always be made in the Last Pay Certificate stating what casual leave has been granted. These details shall then be entered in the index of the Casual Leave Register of the new district.
The leave certificate shall be issued on the same day as that on which the leave is granted. The entries in the Casual Leave Register shall be attested by the authority empowered to grant casual leave.
18. Leave Certificate and District Order. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) Before officers go on leave the divisional or departmental Reserve Officer shall issue to them through the Officer-in-Charge a copy of the District Order granting the leave if they are above the rank of Assistant Sub-Inspector and a Leave Certificate in West Bengal Form No. 5245 if they are of or below that rank. Police personnel should also see that District Order or Leave Certificate, as the case may be, is received by them before they proceed on leave.
(b) If the officer is going on leave for 90 days or upwards, the Reserve Officer before issuing the District Order or Leave Certificate shall see that the officer has deposited his uniform with the Inspector, Clothing Department, and has obtained from him a receipt thereof.

19. Recall from leave. – The authority granting leave to an officer is empowered to revoke the order and to recall the officer to duty. (See Fundamental Rule 70 and West Bengal Service Rule 156.)
20. Return from leave. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – Inspectors and Sub-Inspectors on leave for more than four months shall report themselves on return to the Deputy Commissioner, Headquarters.
Inspectors and Sub-Inspectors on leave for less than four months, and Sergeants shall, on return, report themselves to the Deputy Commissioner of the division or department from which, they went on leave.
Officers of and below the rank of Assistant Sub-Inspector shall, on return from leave, report themselves to the Officer-in-Charge of the station or unit from which they went on leave and shall resume duty. The Officer-in-Charge shall note the date and time of arrival on the Leave Certificate and send it to the divisional or departmental Reserve Officer to be put up to the Deputy Commissioner.
21. Lapse of grant of leave. – Unless specially ordered otherwise, leave must begin within 35 days of the date of the order granting it. After that period fresh orders must be obtained before an officer can avail himself of such leave (vide para. 34 of Appendix 8 to W.B.S.R., Part I).
22. Overstayal of leave. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – No officer shall overstay the leave he has obtained. If an officer has applied for an extension of his leave, but has received no information that the extension has been granted, he shall rejoin his appointment on the expiry of hie leave.
23. Overstayal of leave by a Government servant governed by revised leave rules. – If a Government servant governed by the Revised Leave Rules remains absent after the end of his leave, the period of such overstayal of leave shall, unless the leave is extended by the competent authority, be treated as follows (vide rules 172 & 174 of W.B.S.R., Part I) :-
(a) If the officer is in superior service –

(i) as leave on private affairs to the extent such leave is due,

(ii) as extraordinary leave to the extent the leave due on private affairs falls short of the period of overstayal.

(b) If the officer is in inferior service as in (a)(ii) above mutatis mutandis.

24. Leave of officers transferred or under orders of transfer. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – When an officer is transferred or is under orders of transfer to a new division, department or post, no leave shall be granted to him within three months from the date of the order of transfer without the sanction of the authority who makes the transfer.
25. Substitutes for officers on leave. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – The duties of an officer on leave when no officiating arrangement is admissible, shall be discharged by another officer specified by the officer granting the leave.
26. Officers to report their addresses when proceeding on leave. – Officers of or above the rank of Assistant Commissioner shall, before proceeding on leave, inform the Deputy Commissioner of Police, Headquarters, of their addresses while on leave. Other officers of or below the rank of Inspector shall report their addresses during leave to the Reserve Office concerned.
II – Postings And Transfers

27. Authority competent to make transfers. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) The Commissioner may transfer –
(i) a Deputy Commissioner from one division or department to a another division or department with the prior approval of Government.

(ii) an Assistant Commissioner from one division or department to another division or department;

(iii) an Inspector from one division or department to another division or department; and

(iv) other subordinate officers throughout his jurisdiction.

(b) Each Deputy Commissioner may transfer within his division or department all officers up to and including the rank of Inspector provided that the prior sanction of the Commissioner is taken to transfer Inspectors and Officers-in-Charge of police stations. They shall determine all postings and transfers personally and shall record the orders in the Disposition Register in their own handwriting.

(c) Inter-divisional or departmental transfers of officers up to and including the rank of Sub-Inspector or Sergeant shall be made by the Deputy Commissioner, Headquarters except that transfer of Officers-in-charge of police stations who have not completed their full term of service there, shall be made by the Commissioner.

Note. – The Deputy Commissioner of Police, Special Branch, should invariably be consulted before Inspectors or Sub-Inspectors are transferred from or to the Special Branch.

28. Periodical transfers. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) Without special orders of the Commissioner, no member of the force, of and below the rank of Inspector, shall remain at. a time longer than two years in any station or more than five years in a division or unit.
(b) The tenure of service of an Officer-in-Charge in a police station, Sergeants in Security Control and the staff employed in the Police Training College, Barrackpore, shall, however, be three years at a time.

(c) The Deputy Commissioners/Assistant Commissioners in charge of the divisions and the units will forward list of officers and men completing the term of their postings indicated in clauses (a) and (b) above, on the 1st of January, every year, to the Central Reserve Officer on or before the 1st of December.

29. Transfer and posting of Police Prosecutor. – Transfers and postings of the Police Prosecutors will be made by the Commissioner, who will report the same to the State Government for publication in the Official Gazette.
30. General instructions regarding transfer of subordinate Police Officer. – (a) The number of transfers should be reduced to a minimum. The exigencies of sickness, leave, promotion, retirements, serious misconduct and other unpreventable causes make a certain number of changes unavoidable. The Deputy Commissioners should, therefore, abstain from making or recommending transfer unless unavoidable.
(b) Officers who are granted leave for less than four months shall, on the expiry of their leave, ordinarily be sent back to the station from which they took leave, unless they have completed their full period of service there as laid down in regulation No. 28.

31. Officers transferred to move within seven days. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) Every order transferring one officer to take the place of another shall indicate which officer is to move first. Such officer, and every officer transferred who has not to be relieved, shall start within seven days of the date of the order unless he is specially directed to move earlier or later.
(b) For rules regarding joining time see Chapter XI of the Fundamental Rules and the relevant Chapter of the West Bengal Service Rules.

32. Transfer of charge. – (a) The charge of any office, station, or post shall be made over and taken over by the relieved and relieving officers personally in each other’s presence at the headquarters of the former. (See rule 28 of W.B.S.R., Part I.)
(b) When an officer assumes charge as Deputy Commissioner, Additional Deputy Commissioner, Assistant Commissioner or Inspector he shall sign a charge certificate in duplicate in West Bengal Form No. 2403 and forward one copy to the Commissioner and one to the Accountant-General, West Bengal.

CHAPTER XVIII

Resignation, Retirement and Pension

1. Resignation. – (a) All resignations shall be in writing signed by the person making the application.
(b) The resignation of a Police officer can be accepted by the officer who has power to dismiss him, and a resignation tendered and accepted cannot be withdrawn without the permission of the officer who has accepted it.

(c) A police officer of subordinate rank may be permitted to resign on giving six months’ notice if a member of the Mounted Police and two months’ notice if a member of any other branch of the Force. Ordinarily the notice should not be insisted on if the reasons for resignation are satisfactory. But if the officer wishes to resign –

(1) while an enquiry is being made which may lead to his prosecution or dismissal, his resignation may not be accepted until the enquiry is completed; provided the charge against him is likely to be substantiated resulting in his prosecution or dismissal, or

(2) when heavy duties are devolving on the Force, the full term of notice should be insisted upon. On the other hand, the officer resigning has no right to demand to be retained in service till the expiry of the full period of notice, but the officer empowered to accept his resignation may, for sufficient reasons to be recorded in writing, discharge him either at once or at any time within the period of six or two months, as the case may be, from the date the resignation is tendered.

(d) Resignation of Constables before confirmation. – Constables who resign before confirmation shall be required to refund to Government the cost of their training, and the amount, if any, drawn as travelling allowance.

2. Principle to determine age when date of birth is not known. – If the year or year and month of birth of an officer are known hut not the exact date, the 1st of July or the 16th of the month respectively shall be treated as the date of his birth.
3. Application for extension of service and compulsory retirement. – (a) Applications for extension of service of officers who are about to attain, or who have attained, the age of 55, shall be submitted six months before the expiry of the term of service whether original or extended.
(b) Rules 75-79 of the West Bengal Service Rules, Part I, contain orders regarding compulsory retirement.

4. Return of officers attaining the age of 55. – (a) An annual return showing the names of officers who will, during the following calendar year, attain or pass the age of 55 or exceed the period of any extension already granted, shall be prepared in duplicate by all Reserve Officers in the first week of September, and one copy shall be sent to the Central Reserve Office for submission to the Deputy Commissioner, Headquarters.
(b) The officers concerned shall be informed by the respective Reserve Officers one year before the due date of retirement of the date on which their retirement falls due.

5. Power to sanction pension or gratuity. – (a) Applications (complete with connected papers) for pension and gratuity of officers of and above the rank of Assistant Commissioner shall be forwarded to Government by the Commissioner for sanction.
(b) The Commissioner is the authority competent to sanction the pension or gratuity of officers of and below the rank of Inspector (including Inspectors officiating as Assistant Commissioners) and of members of the clerical and other establishments.

6. Pension and Gratuity. – Pension and gratuity are regulated by the Civil Service Regulations and the West Bengal Services (Revision of Pension) Rules, 1952.
(a) Retiring pension of officers and men of and below the rank of Inspector. – A retiring pension is earned on completion of 30 years’ qualifying service but officers and men appointed on or after 1.4.1941 may be permitted to retire on completion of 25 years’ qualifying service. An officer or man who wishes to retire on completion of 30 years’ or 25 years’ qualifying service, as the case may be, shall submit an application to his Deputy Commissioner and may apply for leave preparatory to retirement. The Reserve Officer on receipt of the application shall at once prepare the 2nd page of the Pension Roll (West Bengal Form No. 4358 or 2397 as the case may be) to ascertain if the applicant will complete 30 years’/25 years’ qualifying service on the date on which he desires to retire, and have it checked by the Head Clerk. The Deputy Commissioner shall then submit the application with his recommendations to the Commissioner for orders. If the Commissioner sanctions the retirement, the Reserve Officer shall immediately start preparing the pension papers and take necessary action as indicated below.
(b) Superannuation pension of officers above the rank of Assistant Sub-Inspector. – (i) One year before the date of superannuation of an officer, the Reserve Officer shall send his service book together with the notification of the date of retirement to the respective clerk of the unit entrusted with pension work who shall then open a pension file, prepare a statement of his service in W.B.F. No. 2397 and send it with his service book to the Accountant-General, West Bengal, for preliminary verification of his service. On return of the papers from the Accountant-General, West Bengal, the unverified portion of the service shall be verified without delay. Within a week after the retirement of the officer, the papers, including the questionnaire form introduced under Finance (Audit) Department Memorandum No. 3087-F, F1P-1(3)-55, dated the 12th October, 1955, accurately and completely filled in, shall be checked by the Head Clerk and then sent to the Finance Branch of the Calcutta Police Directorate where the papers will be properly scrutinised and sent to the Accountant-General, West Bengal, for issue of a certificate as to the amount of pension due and this certificate shall be put up before the Commissioner for passing orders regarding sanction of pension. The Commissioner’s order together with connected papers shall then be sent to the Accountant-General, West Bengal.
(ii) Superannuation pension of officers and men of and below the rank of Assistant Sub-Inspector. – One year before the date of superannuation of an individual, the Reserve Officer shall start preparing a statement of service in West Bengal Form No. 4358 and compiling the pension papers which together with the questionnaire form introduced under Finance (Audit) Department Memo. No. 3087-F/ P1P-1(3)-55, dated the 12th October 1955, accurately and completely filled in, shall be checked by the Head Clerk and sent within a week of the date of retirement of the officer to Finance Branch of the Calcutta Police Directorate where the papers shall be scrutinised and put up to the Commissioner for orders regarding sanction of pension. A copy of the Commissioner’s order together with other papers shall then be sent to the Accountant-General, West Bengal.

(c) Death Gratuity of officers and men of and below the rank of Inspector. – The following procedure should be adopted in matters of death gratuity :-
(i) All employees should be advised to execute nomination in the prescribed form as laid down in Rule 9 of the West Bengal Services (Revision of Pension) Rules, 1952, as otherwise in the event of death, great inconvenience will be caused and unusual delay will occur in the settlement of the claim for death gratuity on account of production of succession certificate or indemnity bond by the persons entitled to receive the death gratuity.

(ii) In cases where there is a nomination, the Reserve Officer shall immediately after the death of the Government servant draw up a statement of his service in West Bengal Form No. 2397 (for officers above the rank of Assistant Sub-Inspector) and in West Bengal Form No. 4358 (for officers and men of and below the rank of Assistant Sub-Inspector) and send it along with the following documents within a week from the date of death to the Finance Branch of the Calcutta Police Directorate :-

(a) Declaration under Article 911, CSR (Note), from the nominee duly attested by a gazetted officer.

(b) Declaration under Article 920 (1), CSR, from the nominee, duly attested by a gazetted officer.

(c) Last Pay Certificate (with “no recovery” certificate thereon if no dues are outstanding).

(d) Attested copy of the nomination form.

(e) Service Book with all up to date entries.

(f) Questionnaire form introduced under Government Order No. 3087-F., dated 12.10.1955, duly filled in.

(g) Copy of order of condonation of overage, if any, passed by the competent authority.

(iii) In cases where there is no nomination, or where the nomination does not subsist, the Reserve Officer shall immediately after the death of the Government servant arrange for the verification of the legal heirs and obtain a formal application, claiming the death gratuity, from legal heirs, supported by legal authority from a competent Court of Law or an indemnity bond and forward it along with the statement of service and other documents mentioned in para, (ii) above to the Finance Branch, Calcutta Police Directorate, as early as possible.

7. Invalid Pension. – (a) Instructions regarding invalid pension will be found in Chapter XVIII, Civil Service Regulations and the West Bengal Services (Revision of Pension) rules, 1952.
(b) When a Police Officer in Calcutta is likely to be retired on invalid pension the Reserve Officer shall send an application for invalid pension in West Bengal Form No. 4281 and a statement of the case (in triplicate) in West Bengal Form No. 793 to the Police Surgeon after filling up the appropriate columns. On the completion of the statement of the case by the Police Surgeon, the Commissioner shall send the papers of officers other than those mentioned in clause (c) to the Director of Health Services, West Bengal, mentioning the date on which the officer will appear before the Board and shall send a copy of his letter to the Police Surgeon for information. If the Board considers the officer unfit it issues a certificate of incapacity in West Bengal Form No. 791.

(c) The Police Surgeon is authorised temporarily to invalidate Sowars, Sepoys, Constables, Launch ratings (excluding serangs and drivers) Manjhis, Dandees and inferior Government Servants working under the Calcutta Police.

(d) If the officer applying for an invalid pension is out of Calcutta the authority which sanctions the pension may accept the certificate given by a single Commissioned Medical Officer or Medical Officer in charge of a civil station. Such certificate shall not be granted without receiving an application for pension or gratuity in West Bengal Form No. 4281 from the Commissioner. A succinct statement in West Bengal Form No. 793 of the medical case and if the treatment adopted should, if possible, be appended to the certificate. It shall always be countersigned by the Director of Health Services, West Bengal.

(e) If the pension of the officer exceeds Rs. 100 a certificate by a single Medical Officer shall not be accepted as sufficient, if it is possible, without undue inconvenience to assemble an invaliding committee or to cause the applicant to appear before the Medical Board.

(f) The retirement of an officer who is invalided from service should take effect from the date of the invalid medical certificate.

(g) Police Officers who are certified by a medical officer as incapable of further service on account of contracting general disease which is the direct result of irregular habits, are debarred by the provisions of Article 454 of the Civil Service Regulations from any claim to pension.

8. Grant of leave before retirement on invalid pension. – (a) An ailing officer, who, in the opinion of the competent medical authority, has no reasonable prospect of becoming fit to resume his duties even if long leave is granted, should be retired as physically unfit.
(b) When the Police Surgeon or a Chief Medical Officer of Health is asked to examine an officer to see whether he is unfit for further service, he shall be informed of his age as recorded in his service book or roll.

9. Anticipatory pension. – When there is reason to believe that there will be delay before the necessary enquiries preliminary to the settlement of the amount of the pension can be completed, and the pension finally sanctioned, the Deputy Commissioner shall obtain from the would be pensioner a declaration in the form prescribed in Article 922(a), Civil Service Regulations, for the grant of an anticipatory pension and submit to the Commissioner without delay.
This shall be accompanied by the documents mentioned below :-
(1) A copy of the first page of the form of application for pension filled in with such information as can be obtained without correspondence.

(2) Service Book or roll.

(3) Last Pay Certificate (with “no recovery” certificate thereon if no dues are outstanding).

(4) Duly attested signatures on two separate slips.

(5) Duty attested left thumb and finger impressions on two separate slips, if the would be pensioner is not literate enough to sign his name.

(6) A declaration under the Accountant General’s Circular No. 35T.Pen., dated 21st December, 1926, duly signed by the applicant and attested by a gazetted officer.

(7) A certificate to the effect that the last three years of the applicant’s service have been verified from local records.

(8) Questionnaire form introduced under Finance Department Memorandum No. 3087-F., dated 12th October, 1955, duly filled in.

(9) Declaration under Article 911, CSR (Note).

(10) Declaration under Article 920, CSR (Note).

(11) Copy of order of condonation of overage, if any, passed by the competent authority.

10. Verification of previous service for the purpose of pension. – (a) The previous service of an officer shall be verified by the Reserve Officer concerned immediately on his confirmation, and a certificate obtained from the Accountant-General as to the period of previous service which counts for civil pension as well as for increment.
(b) The officer shall be informed by the Reserve Officer of the amount of his previous service which the Accountant-General has certified to be admissible for civil pension.

(c) It is essential that Reserve Officers should be thoroughly acquainted with various orders issued from time to time by the Government of India or the State Government regarding the counting of army service towards pension so that, if necessary, a revised certificate may be obtained from the Accountant-General.

11. Register of officers with previous service in the Army or any other Department of Government. – In order to ensure that orders are obtained without undue delay regarding the counting towards pension and increment of previous service of police officers either in the Army or in any other department under Government a statement shall be maintained –
(i) by the Reserve Officer, Calcutta Armed Police, of all such officers (excluding Sergeants) in the Armed Police, and

(ii) by the Central Reserve Officer of all Sergeants and all such officers in the unarmed Branch.

The statement shall contain –
(1) the name and number of the officer,

(2) the date of enlistment,

(3) the date of his confirmation,

(4) the date of the request to the Controller, of Military Accounts for verification,

(5) the date of the receipt of the verification,

(6) the date of the request to the Accountant-General for a certificate of his past service,

(7) the date of the receipt of the certificate,

(8) the date of the application to the State Government,

(9) the date of the receipt of the orders of the State Government, and

(10) Remarks.

This statement shall be put up to the Deputy Commissioner, Headquarters, once a month. The Reserve Officers and the Pension Clerk of all offices shall be responsible for supplying the necessary information to the Central Reserve Officer.
12. Preparation of pension and gratuity rolls. – (a)(i) The preparation of the pension rolls of officers retiring on superannuation pension shall be taken up one year in advance.
(ii) The preparation of the pension or gratuity rolls of officers who retire on retiring or invalid pension shall be started immediately on retirement.

(b) All pension and gratuity rolls shall be prepared promptly, and be complete, and contain all the information necessary.

(c) All pension and gratuity rolls shall be prepared and checked with the set of questions to be found in Appendix.

13. Counting of leave towards pension. – (a) Article 408 of the Civil Service Regulations lays down how much leave with pay counts towards pension.
Note: – Periods of absence without leave which have not been converted into leave with pay, and of overstayal of leave which have not been covered by an extension of leave do not count as service.

(b) Periods of leave of all kinds (except privilege or earned leave and casual leave and the first four months of leave on average pay) shall be separately shown on the second page of the pension roll in a leave memo. (West Bengal Form No. 4358 or 2397.)

14. Counting of temporary service towards pension. – All continuous temporary service in the Police followed by permanent service qualifies for pension provided that temporary service rendered prior to the completion of 20 years of age shall not qualify for retiring pension (vide Government of Bengal, Finance Department Order No. 1764-F., dated the 23rd August, 1944).
15. Pension file. – A pension file shall contain the following :-
(i) pension roll. (West Bengal Form No. 4358 or 2357).

(ii) three copies of passport size photos,

(iii) specimen signatures on three separate slips,

(iv) finger impression in triplicate in West Bengal Form No. 4381 if the applicant for pension is not literate enough to sign his name,

(v) service book, which should contain the certificate of the Accountant- General regarding the admissibility of pension of the previous service,

(vi) average emoluments statement,

(vii) last pay certificate,

(viii) a declaration under the Accountant-General’s Circular No. 35-T.M.-Pen., dated the 21st December, 1926, duly signed by the applicant in cases where such a declaration is applicable.

(ix) the Medical Board papers if the officer is to be retired on invalid pension,

(x) questionnaire form introduced under Finance Department Memorandum No. 3087-F., dated 12th October, 1955, duly filled in,

(xi) Declaration under Article 911, CSR (note),

(xii) Declaration under Article 920(1), CSR.

Note. – (i) All the documents must be properly attested by a gazetted officer.

(ii) The photographs and finger prints of gazetted officers are not needed.

16. Monthly statement of pension cases. – By the 10th of every month, a return in the form shown in appendix………shall be sent by all Deputy Commissioners of Police to the Administrative Officer, Calcutta Police Directorate, in respect of all Government servants under their control who have left the force either on retirement, invalidation or death up to the 2nd of the previous month but in respect of whom submission of pension or gratuity roll is outstanding. The Pension Register maintained in every Reserve Office shall be put up to the Deputy Commissioner along with the monthly statement.
17. Reduction of pension. – (a) The full pension admissible under the rules may not be given as a matter of course, or unless the service rendered has been really approved.
(b) If the service has not been thoroughly satisfactory, the authority sanctioning the pension may make such reduction in the amount as it thinks proper.

(c) The authority shall not sanction a pension less than that admissible on the basis of the admitted qualifying service without first giving the officer concerned an opportunity of showing cause why his pension should not be reduced.

(d)(i) Where Government is the sanctioning authority no original order sanctioning a reduced pension shall be passed without prior consultation with the Public Service Commission, and

(ii) No order on an appeal against an order sanctioning a reduced pension made by an authority subordinate to Government shall be passed without prior consultation with the Public Service Commission.

18. Compassionate Gratuity Fund. – (a) Rules regulating compassionate gratuity fund are shown in Appendix…………. These rules shall not apply to those officers who come under the West Bengal Services (Revision of Pension) Rules, 1952.
(b) It is the duty of divisional or departmental officers when one of their subordinates dies to consider whether applications should be made for a grant from the Fund. They should not throw the onus of taking the first steps in the matter on to what may be a family in the charge of an illiterate and indifferent guardian in a remote part of the country. Remembering that only the cases of applicants in exceptionally distressed circumstances are ever considered it should not be difficult for them after a few enquiries to decide whether local enquiries should be made. If they decide that local enquiries should be made the necessary information should be collected by local officers on the forms which have been supplied to divisional or departmental officers.

(c) Divisional or Departmental Deputy Commissioners shall send to the Commissioner in January of each year a list of the officers in their division or department who died during the preceding year and a list of the officers for whose dependants they applied for a compassionate gratuity together with the result of their applications.

19. Compassionate allowance for officers dismissed or removed from service. – Grant of compassionate allowance to officers dismissed or removed from service will be governed by Article 853, Civil Service Regulations.
CHAPTER XIX

Disciplinary Proceedings And Punishments

Section I

Subordinate ranks of the Calcutta Police Force referred to in section 3 of the Calcutta Police Act, 1866 and section 51 of the Calcutta Suburban Police Act, 1866.
1. General Notification No. 4114-P1., dated the 4th October, 1962. – Punishments shall be of two classes, namely, major punishments and minor punishments. Major punishments include dismissal, removal from service, reduction, deprivation of approved service increment. Minor punishments include warning, censure (reprimand for misconduct), extra drill, extra fatigue duty, confinement to quarters and fine.
Suspension is not to be considered as a specific punishment, and is only authorised in cases where the continuance in office of an officer pending enquiry into his conduct is prejudicial to the public interest. When the enquiry is completed, some definite order of acquittal or punishment shall be recorded.
Note. – The authorities competent to inflict these punishments have been provided for in sections 9B(2), 10 and 11 of the Calcutta Police Act, 1866 and sections 3B(2), 4 and 5 of the Calcutta Suburban Police Act, 1866.

2. Discipline during the period of suspension. – Officers of all ranks when placed under suspension shall be subject to the same rules, regulations and discipline as when not suspended. Head Constables and Constables under suspension shall report themselves to the Assistant Commissioner of Police, Headquarters, where they shall be confined to quarters and not allowed to leave the Lallbazar Police compound without the specific permission of the Assistant Commissioner of Police, or of some other officer detailed by him for the purpose. Officers of higher ranks may either be transferred to the Divisional Reserve or to the Headquarters Reserve at Lallbazar. Such officers, when suspended and transferred to the Headquarters, shall report themselves to the Deputy Commissioner, Headquarters, for orders. While under suspension they shall not be entitled to free quarters and shall, if so required, make their own arrangements for accommodating themselves and their families.
3. Effect of departmental punishment on prosecution. – The fact that any departmental punishment has been awarded to a police officer shall not affect his liability to prosecution and punishment under any law for the time being in force.
4. Discharge or acquittal not a bar to departmental punishment. – An order of discharge or acquittal of a police officer by a Court shall not be a bar to the award of departmental punishment to that officer in respect of the same cause or metter.
5. Retention in service of police officers sentenced by Criminal Court. – Every police officer sentenced by a Court for an offence implying moral turpitude shall, unless the Commissioner of Police otherwise orders, be dismissed.
A police officer sentenced by a Court for an offence not implying moral turpitude shall ordinarily be dismissed but in trivial cases some more lenient form of punishment than dismissal may be awarded or the offender may not be punished. In such cases the proceedings shall contain a record of the reasons for dismissing or not dismissing the offender.
6. Cases in which criminal prosecution inexpedient. – In the event of an officer being dismissed on account of an offence for which he is liable to be prosecuted, the reason which renders in inexpedient to prosecute the officer shall be recorded when the order of dismissal is made. Such reason, unless the officer making the order of dismissal considers it inexpedient, shall be included in the order, of which the dismissed officer shall receive a copy. No prosecution against a police officer shall be instituted except under the authority of the Commissioner or the Deputy Commissioner authorised in this behalf by the Commissioner. The complaint shall be made by the Court Police Officer, by petition in writing, and shall be endorsed by the Commissioner or the Deputy Commissioner authorised in this behalf by the Commissioner.
7. Prosecution for defalcation and criminal misappropriation of Government money or property. – Ordinarily a police officer suspected of any form of monetary fraud against Government shall be prosecuted if there is a reasonable chance of the prosecution succeeding. The opinion of the local public prosecutor as to the likelihood of a successful prosecution shall be obtained in writing as early as practicable and whenever it is decided not to prosecute the police officer,the reasons for that decision shall be recorded in writing.
8. Absence without leave. – When an officer absents himself without leave (otherwise than by overstaying leave), and it is not thought desirable to grant him regular leave, the delinquent may be punished for misbehaviour after drawing up regular proceedings.
9. Proceedings. – Proceedings shall be drawn up in the following manner in all cases where it is proposed to impose upon any officer any of the major punishments :-
(1) No major punishment shall be awarded to any police officer of the subordinate ranks without drawing up proceedings against him in the prescribed form (Bengal Form No. 5322).
Note. – The provisions of this paragraph shall not apply to proceedings based on a conviction made by a competent court or on the finding of a commission.

(2) (a) The grounds on which it is proposed to take action shall be reduced to the form of a definite charge or definite charges which shall be communicated in writing by the authority drawing up proceedings to the person charged within a reasonable time together with a statement of the allegations on which each charge is based and of any other circumstance which it is proposed to take into consideration in passing orders on the case.
(b) Before any charge or charges is or are framed against any police officer of the subordinate ranks, the charge or charges shall be approved –

(i) by the Commissioner when such charge or charges is or are framed against an Inspector, or

(ii) by the Deputy Commissioner, in any other case.

(3) The person charged shall be required to put in before an officer, hereinafter referred to as the enquiring officer, to be appointed in this behalf by the authority drawing up proceedings a written statement of his defence within such reasonable time as may be fixed by the authority drawing up proceedings, and to state whether he desires to be heard in person. If he states that he does not desire to put in a written statement or to be heard in person, this fact shall be recorded by the enquiring officer in the proceedings. Where the person charged from whom a written statement is so required fails to present the same within the time fixed as above, the enquiring officer may record a finding against him or may make such orders in relation to the proceedings as he thinks fit.
(4) An enquiry shall be held if the person charged so desires or if the authority who has drawn up the proceedings so directs. Oral evidence may be adduced at that enquiry as to such of the allegations as are not admitted by the person charged and the person charged shall be entitled to cross-examine the witnesses and to have such witnesses called as he may require:
Provided that the enquiring officer may, for special and sufficient reasons to be recorded by him in writing, refuse to call any witness cited by the person charged. The person charged shall be allowed to take copies of all evidence, both oral and documentary, tendered at the enquiry.
(5) After the evidence of the witnesses and the further statement, if any, in defence, of the person charged have been placed on record, the enquiring officer shall, in writing –
(a) discuss separately each charge,

(b) arrive at a finding on each charge, and

(c) if he is empowered to award punishment to the person charged, make a provisional proposal as to the punishment to be awarded to the person charged or drop the proceedings according as the person charged is found guilty or not, and if not empowered to award punishment to the person charged, submit his findings to the authority empowered to award punishment to the person charged whereupon such authority shall make a provisional proposal as to the punishment to be awarded to the person charged or drop the proceedings, as the case may be. When the enquiring officer belongs to a department other than the police, the proceedings shall always be forwarded to the parent division/ unit for final orders.

Note. – In a case in which the enquiring officer does not pass the final order and recommends an order to the authority empowered to pass the same, the person charged shall be furnished with a copy of the enquiring officer’s findings and/or the recommendation of the forwarding authority, so that the person charged may, at the personal hearing, be in a position to object to or refute anything therein stated which, in his opinion, is incorrect.

(6) (a) After the enquiring officer or the authority empowered to award punishment to the person charged, as the case may be, has made a provisional proposal as to the punishment to be awarded to the person charged, he shall, if the punishment proposed is dismissal, removal or reduction in rank, supply the person charged with a copy of the findings of the enquiring officer free of cost and he shall call upon the person charged to show cause within such reasonable time not exceeding one month, as may be fixed by the enquiring officer or the authority empowered to award punishment to the person charged, as the case may be, as to why the proposed punishment shall not be awarded to him:
Provided that this clause shall not apply –
(i) where a person is dismissed or removed from service or reduced in rank on the ground of conduct which has led to his conviction on a criminal charge,

(ii) where an authority empowered to dismiss or remove from service a person or to reduce him in rank is satisfied that for some reason to be recorded by that authority in writing it is not reasonably practicable to give that person an opportunity of showing cause, or

(iii) where the Governor is satisfied that in the interest of the security of the State it is not expedient to give to that person such an opportunity.

Explanation. – If any question arises whether it is reasonably practicable to give to the person charged an opportunity of showing cause against the action proposed to be taken in regard to him, the decision thereon of the authority empowered to dismiss or remove such person or to reduce him in rank, as the case may be, shall be final.
Note. – Where the provisional conclusion is different from the finding and recommendation of the enquiring officer, grounds for such conclusion shall be recorded.

(b) The enquiring officer or the authority empowered to award punishment to the person charged, as the case may be, shall, after considering such cause as may be shown by the person charged against the proposed penalty and after considering the previous character of the person charged, award such punishment to the person charged as he thinks fit.

(7) The authority empowered to pass the orders of punishment shall grant a personal hearing to the person charged if prayed for and then pass final orders:
Provided that when the enquiring officer himself passes the final order, no personal hearing shall be necessary.
(8) The provisions of paragraphs (3), (4) and (5) of this rule shall not apply where the person concerned has absconded, or where for other reasons the authority empowered to award punishment to the delinquent is satisfied that it is impracticable to communicate with him, but in all such cases the grounds for not complying with the said provisions shall be recorded.
(9) When an order placing a police officer under suspension is made, the authority passing the order of suspension shall enter the fact in the order sheet and shall state in the order (whereby the police officer is placed under suspension) what amount may be drawn by such police officer as subsistence allowance during the period of suspension. An order releasing an officer from suspension shall state whether the period under suspension shall count towards service for leave and pension and shall also state what pay and allowances shall be drawn for the period during which he was under suspension (vide rule 72 of the West Bengal Service Rules, Part I).
(10) A copy of the order of punishment shall be entered in the Deputy Commissioner’s Order Book or the Commissioner’s Order Book, as the case may be, and a copy thereof shall be furnished to the offender, his dated receipt being taken for the order and attached to the proceedings.
(11) Proceedings in each year shall be consecutively numbered and the number of the proceedings together with the offence and the punishment shall be recorded in the service book or roll, as the case may be, of the offender.
(12) The person affected by such proceedings shall, on his depositing the usual copying fees, be given a copy of the whole record of the proceedings:
Provided that no fees shall be charged for supplying a copy of the whole record of the proceedings if the person affected thereby provides his own paper and a copyist for the purpose.
(13) An order of punishment passed on the advice or with the concurrence of a higher authority shall be treated as an order of the higher authority.
(14) An order of punishment passed in a proceeding shall not be modified or cancelled without the sanction of the appellate authority.
(15) No proceedings shall be drawn up against an officer of the rank of Inspector without the sanction of the Commissioner. Proceedings against Inspectors shall be drawn up, and the enquiry shall be conducted, by a Deputy Commissioner.
(16) (a) In the case of a serious misconduct by any officer of or below the rank of Sub-Inspector, the proceedings shall be drawn up by a Deputy Commissioner.
(b) In other cases, proceedings shall be ordered by a Deputy Commissioner but the enquiry may be conducted by an Assistant Commissioner of Police.

(17) With the exception of routine entries in the order sheet and the recording of the delinquent officers “previous character”, proceedings shall be written up by the enquiring officer.
Note. – (i) The enquiring officer shall finish the enquiry with as little delay as possible. As far as possible, day-to-day enquiry shall be held and the enquiry shall be completed and the findings shall be recorded within a reasonable period. In the case of a delinquent officer who has been placed under suspension, special effort shall be made to expedite the completion of the enquiry. If the enquiry is prolonged beyond a period of one month and a half in the case of officers under suspension, and two months in other cases from the date of receipt of the written statement of defence from the delinquent officer and of his reply stating whether he desires to be heard in person, a copy of the order sheet shall be forwarded to the Commissioner through the Deputy Commissioner, so as to enable him to see why the enquiry could not be completed within the scheduled time.

(ii) The Deputy Commissioner shall pass final orders or make his recommendations to the higher authority within a fortnight from the date of receipt of the finding of the enquiring officer.

(iii) When more persons than one are proceeded against on the same charge or charges as a result of joint delinquency at the same place and time, it shall be proper for the enquiring officer to hold a joint enquiry in the same proceedings file but each delinquent officer shall have the right of examining and cross-examining witnesses, submitting written defence and to be heard in person separately.

(18) In a case where a police officer who has been suspended pending decision on disciplinary proceedings started against him, is dismissed or removed from service, that dismissal or removal from service shall take effect from the date on which the relevant order is passed. The order of dismissal or removal from service cannot be given retrospective effect from the date of any earlier order.
10. General Rules as to Appeals. – No appeal shall lie against an order imposing a minor punishment.
In cases of major punishments an appeal shall lie –
(i) against an order passed by a Deputy Commissioner to the Commissioner;

(ii) against an order passed by the Commissioner to the Government, but no appeal shall lie against an order passed in any such appeal.

11. Period of Appeal and Procedure. – Petitions of appeal shall be presented to the officer against whose order the appeal is preferred within 30 days of the date of receipt of the order by the petitioner.
12. Right to call for records. – The Government or the Commissioner may call for the proceedings of any case even where no appeal lies and pass such orders as it or he may deem fit, provided that no order made under this rule shall be made to the prejudice of any person unless he has had an opportunity of showing cause against the proposed order.
13. Petitions cannot be submitted direct. – (1) Officers shall not submit direct to higher authorities, petitions or representations complaining of any order of dismissal, suspension or reduction, or any award of punishment passed or made either originally or in appeal. Any officer so doing shall be held guilty of a breach of discipline and dealt with accordingly.
(2) Officers may, however, submit petitions to any higher authority complaining against any such order or award of punishment and praying for relief and shall present such petitions to the officer whose order or award is complained against and the said officer shall then forward the same to the higher authority.
Note. – “Petition”, include memorials, letters and applications of the nature of petitions.

(1) The provisions of this rule shall be in addition to, and not in derogation of, any rules or orders made by the Government in respect of representations submitted by recognised associations of Government servants.

(2) Every petition which may be either in manuscript or in print shall be authenticated by the signature of the petitioner.

(3) Every petition shall –

(a) contain all material statements and arguments relied upon by the petitioner;

(b) be complete in itself;

(c) be accompanied by a copy of the order complained against and by a copy of any order in the case passed by a subordinate authority; and

(d) end with a specific prayer.

14. Withholding of petitions. – (1) Petitions, unless addressed to the President of India, may be withheld by the Commissioner of Police when they are presented to him for forwarding to a higher authority on any of the following grounds, that is to say, that –
(a) the petitioner has not complied in full with the provisions of Notes (2) and (3) appended to rule 13;

(b) the petition is illegible or unintelligible, or contains language which is disloyal, disrespectful or improper;

(c) (i) a previous petition from the petitioner on the same subject has been disposed of and the petition discloses no new facts or circumstances which afford grounds for a reconsideration of the subject;

(ii) the petition is an appeal against an appellate order in cases in which no further appeal lies;

(d) the petition is a representation against a decision which is declared to be final by any law or statutory rule;

(e) the law provides different or specific remedy in respect of the subject- matter of the petition, whether or not any period of limitation prescribed for the prosecution of such remedy has expired;

(f) the petition is an appeal from a judicial decision:

Provided that, if the petition –
(i) is an appeal from a judicial decision in a case in which Government has reserved any discretion of interference; or

(ii) is an appeal from a judicial decision in a suit to which Government was a party; or

(iii) is a prayer for the suspension or remission of sentence under Chapter XXIX of the Code of Criminal Procedure, 1898 (5 of 1898); the petition shall not be withheld unless, it falls under clause (k);

(g) the petition is a mere application for relief, pecuniary or other, which is –

(i) presented by a person manifestly possessing no claim or advancing a claim of an obviously unsubstantial character, or

(ii) so belated that its consideration is clearly impossible;

(h) the petition is –

(i) an application for employment in Government service not made in pursuance of any rule or announcement regarding applications for such employment; or

(ii) a request for exemption from the provisions of any law or rule prescribing the qualifications to be possessed by persons in the service of Government or by persons engaging in any profession or employment;

(i) the petition is a representation against the action of a private individual or of a body of private individuals regarding the private relations of the petitioner and such individual or body;

(j) the petition, not being a petition such as it referred to in the proviso to clause (f), relates to matters in which the petitioner has no direct personal interest;

(k) the petition relates to a subject on which the Commissioner is competent to pass orders in appeal and no such appeal has been preferred by the petitioner to that officer;

(l) the petition is a representation against an order communicated to the petitioner more than six months before the submission of the petition, and no satisfactory explanation of the delay is given;

(m) the petition is a representation against a failure to exercise a discretion vested in the Commissioner;

(n) the petition is a representation relating to an order of the Government refusing to grant or to recommend –

(i) a special pension;

(ii) a compassionate pension; or

(iii) any pecuniary or other concession to which the petitioner is not entitled under any law or statutory rule;

(o) the petition is submitted, otherwise than in accordance with any rule, by a police officer with regard to his prospective claim to pension; or

(p) the petition is a representation with regard to any matter connected with the official prospects or position of a police officer and is not submitted by such person.

(2) The Commissioner shall when a petition is withheld, inform the petitioner of the withholding of the petition and the reasons therefor.
(3) The Commissioner shall submit to Government every six months a return specifying all petitions withheld and the reasons for withholding them.
15. Extra-departmental influence not to be solicited. – (1) Police officers are forbidden to approach officers of other departments or non-official gentlemen or associations support in pressing individual claims or obtaining redress of grievances.
(2) Police officers are similarly forbidden to approach Members of the Legislature with a view to having their individual grievances made the subject of interpellations in the Legislature.
(3) Police officers are strictly prohibited from obtaining interviews with Members of the Legislature; Ministers or Secretaries to Government without the prior sanction of the Commissioner.
(4) Police officers shall on no account correspond direct with Government. All communications for submission to Government shall go through the regular channel of immediate official superiors and the Commissioner.
(5) Unless there is some special rule or practice to the contrary, no police officer shall communicate direct with any superior officer otherwise than through his immediate departmental superior.
If, in an emergency, he considers it necessary to communicate direct with any superior other than his immediate departmental superior, he shall at the same time forward a copy of such communication to the letter, stating also the reason for his having taken the course adopted by him.
(6) Any contravention of the provisions of sub-rule (1), sub-rule (2), sub-rule (3), sub-rule (4) or sub-rule (5) is contrary to good discipline and any officer who is guilty of such conduct shall be liable to be punished.
16. Effect of dismissal or removal. – Dismissal precludes reemployment in Government service but removal does not.
17. Allotment of number to the proceedings. – (1) As soon as orders are passed for drawal of proceedings, the Central Reserve Officer shall be informed so that he may allot a number to the proceedings. This shall be done in writing by the Reserve Officer of the division or department immediately after the orders are passed. A copy of the charges shall be sent to the Central Reserve Officer immediately after its approval by the Deputy Commissioner, for record.
(2) Quarterly report regarding police personnel under suspension. – A quarterly report to the effect that papers concerning Police personnel under suspension for more than three months were put up to the Commissioner personally by the Deputy Commissioner concerned explaining the reason why the cases could not be disposed of speedily shall be submitted by all Deputy Commissioners to the Commissioner.
(3) Monthly return of proceedings. – Monthly return of proceedings in the prescribed proforma shall be sent to the Central Reserve Officer on or before the 7th of every month positively by the divisional or departmental Reserve Officers.
Section II

Clerical and menial staff and other non-Police personnel attached to the Calcutta Police Directorate.

18. Clerical and menial staff other non-police personnel to be governed by the Bengal Subordinate Services (Discipline and Appeal) Rules, 1936. – In matters of disciplinary proceedings and punishments, clerical and menial staff and other non-Police personnel shall be governed by the Bengal Subordinate Services (Discipline and Appeal) Rules, 1936.

CHAPTER XX

Reserve Office

1. Reserve Office. – The Reserve Office deals with matters connected with the discipline, leave and the general management of the force. There shall be a separate Reserve Office for each division, or department, and in addition, a Central Reserve Office located at Headquarters.
2. Orderly Room and Request Day. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – The Deputy Commissioners of the units/ divisions shall hold ‘Orderly Rooms’ on a fixed day of the week and at fixed hours (say every Monday between 10 a.m. and 12 noon) to deal with complaints and defaults, and to dispose of personal representations and requests, etc., in which, they think fit to accord a personal hearing to a subordinate. The day of the week and the time of holding Orderly Rooms should be notified by the Deputy Commissioners for information of their subordinates.
(a) For the purpose, Orderly Room Register in the prescribed proforma (vide Appendix) should be maintained in two parts – Part I for defaults and Part II for requests, etc. The Reserve Officer of the unit concerned will be responsible for proper maintenance of these registers and the Deputy Commissioners will devise their own measures to ensure that the orders passed in the registers are promptly implemented. One of the Assistant Commissioners may be detailed to scrutinise the registers periodically.

(b) While disposing of cases of default or complaint, the Deputy Commissioner shall invariably cheek up the Service Book of the delinquent and take the past records of the delinquent into consideration in determining whether a deterrent form of punishment (namely major punishment) is called for, or whether a minor punishment or a severe reprimand communicated personally (with a suitable note in the Service Book) would be adequate. In such cases, the Deputy Commissioner may also cause appearance before him of the officer reporting the default. This should be insisted upon if the defaulting officer is of or below the rank of Inspector.

(c) When any member of the force wants to appear before the Deputy Commissioner in person for redress of his grievances, the intermediary supervising officer shall not stop him from so appearing, unless there is good reason to believe that the grievances are false or frivolous. In such cases, applications should be forwarded to the Deputy Commissioners with the comments of the immediate superior officer of the applicant.

3. Orderlies. – (a) The of number of orderlies allowed to different classes of Police officers and to certain Police offices are shown below:

	Head Constables	Constables
(i) Commissioner of Police	…	6
(ii) Each Deputy Commissioner of Police	…	4
(iii) Each Assistant Commissioner of Police	…	2
(iv) Each Reserve Office	…	2
(v) Headquarters Force (Cycle Messengers)	1	18
(vi) Special Branch	2	30 (12 for officers and 18 for office).
(vii) Port Police	…	5
(viii) Detective Department	…	6

rvice rolls are preserved.
[See Appendix 8(2) and (3) of the West Bengal Service Rules, Part I.]
18. Service books and rolls. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) Service Books shall be maintained in West Bengal Form No. 2620 or police officers (both permanent and temporary) of the ranks of Sergeant and Sub-Inspector. The Service Book shall be supplied by the Department free of cost.
(b) Service rolls shall be maintained in West Bengal Form No. 5241 for all police officers (both permanent and temporary) of and below the rank of Assistant Sub-Inspector and for crews of steam launches and boats.

(c) Service rolls in West Bengal Form No. 2509 shall be maintained for all interior servants. No service record need be maintained for the menials paid from the contract contingent grant.

Note. – (i) See Appendix 8 (Part IV) of the West Bengal Service Rules, Part I.

(ii) For the definition of inferior service see Appendix 8 of the West Bengal Financial Rules.

(d) Verification Roll Form approved in Home (Political) Department’s Memo. No. 1095-P.S., dated 6,h September, 1958, shall be attached to all service rolls and service books.

(e) Service rolls shall bear on them the “recruit” number or the temporary force number or the general number of the officer concerned.

(f) Service books or rolls shall remain in the custody of the Reserve Sub-Inspector under lock and key, and he shall be responsible for their being up to date and property maintained.

(g) Service books of permanent Assistant Commissioners and Inspectors shall be sent to the Accountant-General, West Bengal, and a copy retained in the Reserve Office.

(h) No blank service book or roll shall be attached with the original service books or rolls until they are required for further entries. The attached service book or roll shall be stitched below the original one as volumes II and III as the case may be and page 1 of each volume shall be fully written up.

19. Entries in service books or rolls. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) Every step in the official life of a Government servant shall be recorded in his service book or roll. Every entry shall be signed in full by an Assistant Commissioner or Deputy Commissioner. All corrections shall be neatly made and properly attested and no erasure or overwriting shall be allowed.
(b) The details of the previous service of an officer re-enlisted or who had service in some other department before joining the police shall be carefully recorded.

(c) Orders sanctioning re-enlistment or condoning any deficiency in height or chest measurements or any overage shall be recorded.

(d) All periods of suspension and interruptions of service shall be recorded between two prominent red lines.

(e) The attainment of an increment shall be recorded in red ink.

(f) All convictions in a Criminal Court and all major punishments shall be recorded.

Punishment drill awarded for insubordination, insolence to a superior officer, disobedience of orders, sleeping on duty or absence from duty shall be recorded.
Punishment drill awarded for other offences, warnings and censures shall not be recorded unless the officer awarding the punishment orders that it shall be recorded.
Brief reasons shall be given for the punishment and reference .shall be made to the District Order number and date.
(g) All rewards shall be recorded in red ink.

Note. – Rewards in Excise and Gambling Act cases shall not be recorded unless the Deputy Commissioner concerned so orders.

(h) The grant of railway warrants together with the numbers of warrants and the names the stations for which they were issued shall be recorded in red ink.

(i) The nature of leave granted shall be specified in words and not merely by a reference to the Leave Rules.

(j) It is the duty of a Government servant to see that his service book or roll is properly maintained in order that there may be no difficulty in verifying his service for pension. He shall therefore be allowed to examine it whenever he wishes.

[Vide Appendix 8(42) of the West Bengal Service Rules, Part I.]
(k) Verification. – At a fixed time early in the year the service book or roll shall be verified by the head of the office, who after satisfying himself that the services of the Government servant concerned are correctly recorded in each service book or roll, shall record in it a certificate in the following form over his signature:

“Service verified up to (date) from (the record from which the verification is made)”.
The head of the office in recording the annual certificate of verification shall in the case of any portion of service that cannot be verified from office records, distinctly state that for the excepted periods (naming them) a statement in writing by the Government servant, as well as a record of the evidence of his contemporaries, is attached to the book.
Note. – (i) The verification of service referred to above shall be in respect of all service qualifying for pension whether permanent, provisional, temporary or officiating.

(ii) The periods of temporary and officiating service shall be verified by the head of the office from the district orders concerned and the fact of verification recorded under proper attestation in the service book or roll.

(iii) When an officer is transferred from one division or department to another division or department his service up to the date of his transfer shall be verified by the division or department from which transferred and a certificate to that effect recorded in the service book or roll.

(iv) The head of the office shall also invariably give necessary particulars with reference to Articles 370 and 371 of the Civil Service Regulations with a view to enabling the Audit Office to decide later on by reference merely to such particulars whether the temporary or officiating service will qualify for pension or not; for example, in the ease of officiating service, the nature of the vacancy in which the Government servant officiated, and in the case of temporary service, whether the temporary post was subsequently made permanent, should be stated.

[Vide Appendix 8 (39) of the West Bengal Service Rules, Part I.]
20. Disposal of service books and rolls of officers leaving the service. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) The service books and rolls of officers who leave the service for any reason shall be sent to the Central Reserve Office.
(b) Service books and rolls shall be destroyed as noted below :-

(i) Officers who die in service – after 3 years.

(ii) Officers who resign or are discharged before qualifying for pension or gratuity – after 5 years.

(iii) Officers who retire on pension (other than invalid) or gratuity – to be kept with pension papers and destroyed when pension papers are destroyed.

(Vide also Note 1 under para. 49, Part IV of Appendix 8 of the West Bengal Service Rules, Part I.)
(iv) Officers dismissed or removed from service – to be kept with the file of proceedings and destroyed when the file is destroyed.

(v) Officers who retire on invalid pension – to be kept with pension papers and destroyed when pension papers are destroyed.

21. Forward Diary. – A Forward Diary of officers returning from leave shall be maintained by the Reserve Officer in West Bengal Form No. 25. He shall submit the Diary to the Deputy Commissioner at least two days previous to the date on which the officer is due to return to duty. Orders of posting will then be passed if necessary.
22. Increment Register. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – Each month the Reserve Officer shall enter in an Increment Register the names of those officers whose increments fall due during the month.
The following shall be noted in it serially :-
(i) the general number;

(ii) the name;

(iii) the previous Army or Police service allowed to count towards increment;

(iv) the date of appointment to the present post;

(v) the present pay;

(vi) the date from which present pay is drawn;

(vii) the interruptions of service;

(viii) the date when next increment falls due;

(ix) the pay to which then entitled;

(x) the certificate of the Reserve Officer;

(xi) the certificate of the Accounts Clerk;

(xii) the order of the Deputy Commissioner; and

(xiii) remarks.

23. Reduction Register. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) A manuscript register shall be maintained in which shall be noted the names of all officers under reduction either in rank or in a time-scale of pay. It shall contain the following columns:
(i) serial number,

(ii) general number,

(iii) name,

(iv) rank,

(v) date of reduction,

(vi) period of reduction,

(vii) date of reinstatement, and

(viii) remarks.

(b) This register shall be consulted at the beginning of every month to ensure that the names of officers due for reinstatement are not overlooked.

24. Fines Register. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) The names of all officers on whom punishments of fines have been inflicted shall be entered in a Fines Register. It shall contain the place of posting, the date of punishment, the general number, name and rank of the defaulter, the amount of the fine and the number and date of the district order.
(b) Twice a month this register shall be sent to the Pay Clerk or Accounts Clerk who shall note in red ink against each entry the number and date of the pay bill in which the deduction was made.

25. Reward Register. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) A reward register shall be maintained in two parts, one for Police officers and the other for outsiders. All rewards shall be numbered serially, and a cross-reference shall be made to the Commissioner’s order number and date, and the District Order number and date.
(b) Once a month the entries shall be totalled and signed by the Deputy Commissioner and the book shall be sent to the Calcutta Police Directorate on a date to be fixed by the Commissioner. They shall note in the Register against the monthly total the number and date of the bill in which the amount was drawn.

26. Pension Register. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) The Reserve Officer shall enter in Pension Register the names of officers who are due to retire on superannuation pension in 3 months’ time, and the names of officers who retire unexpectedly either on being invalided or for any other reason.
(b) The register shall contain the serial number of the entry, the general number, name, rank, date of retirement, date of sending the pension file to the Calcutta Police Directorate and remarks.

(c) It shall be put up every month to the Deputy Commissioner with the monthly statement of pending pension cases.

(d) When an officer retires a marginal reference to this register shall be made in the District Order Book.

27. Procedure to be observed before an officer is dismissed, removed or discharged. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – When an order has been passed by the competent authority to dismiss, remove or discharge an officer or man, no discharge certificate shall be given to the officer or man concerned until the following action has been taken :-
A copy of order of dismissal, removal or discharge, as the case may be, shall be sent to (i) the Officer-in-charge concerned, (ii) the Inspector-in-charge of Clothing Department, and (iii) the Head Clerk or Pay Clerk concerned. The Officer-in-charge shall communicate the order to the officer or man concerned and shall direct him to deposit his kits with the Inspector, Clothing Department and to deliver his appointment certificate to the Reserve Officer. The Inspector-in-charge of Clothing Department, shall send to the Reserve Officer a receipt for the kits deposited and a statement of deductions, if any, due to be made from his pay on account of cost of clothing. The Reserve Officer shall file the receipt with service book or roll and forward the statement of deductions to the Head Clerk or Pay Clerk concerned who shall arrange to pay his dues, if any, after all deductions. The Head Clerk or Pay Clerk concerned shall then send a clearance report to the Reserve Officer who shall thereafter give a discharge certificate to the officer or man concerned.
28. Registers. – The Registers to be maintained in the Reserve Office are shown in Appendix. (See Appendix to regulation 90, Chapter IV – Privileges and General Instructions.)
29. Monthly return of Force. – On the first week of every month the Deputy Commissioners of divisions, departments and branches shall prepare a monthly return of force and send to the Deputy Commissioner of Police, Headquarters.

CHAPTER XXI

Uniform and Clothing

1. Uniform of Commissioner of Police and Deputy Commissioners of Police. – The uniform of the Commissioner and the Deputy Commissioners of Police who belong to the IPS cadre of the State of West Bengal shall be as prescribed by the Indian Police Service (Uniform) Rules, 1954.
2. Grant for uniform to D.Cs and A.Cs of Police. – Every Deputy Commissioner and Assistant Commissioner of Police on substantive appointment as such shall be entitled to receive from Government an initial grant of Rs. 1,000/- and at an interval of five years thereafter a renewal grant of Rs. 500/- towards the cost of maintenance of his uniform:
Provided (i) that a Deputy Commissioner of Police on his substantive appointment to the IPS cadre shall be entitled to receive only a sum equal to the difference between the uniform grant admissible under this rule and the uniform grant last drawn by him as an officer of the State Police Service and the period of five years for the purpose of the next grant under this rule shall, in his case, be computed from the date on which the uniform grant was last drawn by him as such officer; and
(ii) that an officiating Assistant Commissioner of Police will get an initial grant of Rs. 200/- and a renewal grant of Rs. 100/- at an interval of one year and the total amount thus drawn will be adjusted against the initial grant of Rs. 1,000/- admissible on confirmation:

Provided further that the grant may be withheld from an officer who is due to retire within five years of the date when the grant is due.
3. Uniform of Assistant Commissioners of Police. Full dress-cold weather. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866) – The Assistant Commissioners of Police shall wear the following uniform :-
Helmet. – Wolsely pattern, covered with khaki with a Calcutta Police embroidered badge on the left side of the pagri. No metal fixings. Brown leather chin strap ⅜” wide. The chin strap shall be worn down when mounted.
Pagri. – A pagri of six folds of khaki, a quarter of an inch wide at the top, between the helmet and pagri; the whole when tied not to exceed three inches in width. As an alternative to the helmet, up-country officers may wear a pagri of khaki silk with a blue edge and gold lungi ends; a kullah, when worn, should be of gold to match.
Jacket. – Khaki gaberdine single-breasted, cut as a lounge coat to the waist, very loose at the chest and shoulders but fitted at the waist, military skirt to bottom edge. A silver-plated hook on each side at the waist. Length as in ordinary civilian lounge coat, i.e., covering the seat. Collar to be cut as in an ordinary civilian lounge coat. Two crosspatch breast pockets above 6½” wide and 7½” deep to the top of the flap, with a 2¼” box pleat in the centre fastened at the top with a small plated Calcutta Police button; flap, with button hole, to cover pockets, 2¼” deep and 6½” wide. Two expending pockets below the waist (pleats at the sides) 9¼” wide at the top, 10½” at the bottom, 8″ deep to the top of the pocket, fastened at the top with a small plated Calcutta Police button; flap, with button hole, to cover pockets, 3½” deep and 10¾” wide. Four medium plated Calcutta Police buttons down the front. Pointed cuffs, 5″ high at the point and 2½” behind. Shoulder straps of same material as garment, fastened with a small plated Calcutta Police button. The jacket to be worn with a soft khaki collar and shirt and dark blue silk sailor knot tie. A plain gold safety pin may be worn under the tie to keep the soft collar in place.
Breeches. – Khaki woollen Bedford cord, strapped with buckskin to match.
Boots. – Brown field, soft, legs stiffened to a depth of 4 to 6 inches from the top, laced at the instep, with nine pairs of eyelet holes brown leather garters; no gusset and straps at the top of the leg and toecaps.
Spurs. – Light hunting, with brown leather straps and shields and brown leather under-straps.
Belt. – Sam Browne of Army regulation pattern, but with white metal mountings.
Sword. – Straight Infantry pattern, with half basket hilt in white metal inscribed ‘CP.’.
Sword-knot. – Brown leather with a corn.
Scabbard. – Brown leather, Infantry pattern.
Whistle. – Of the usual Police pattern, to be worn attached to a khaki lanyard and carried in the left breast pocket.
Saddle. – Cavalry pattern, three-fold bag leather girth. Expanding wallets, C.P. Regulation from and cloak straps. Blue Melton Cloth Numdah line moleskin with C.P. monogram and badges of rank embroidered on each corner in silver.
Bridle. – Cavalry pattern with white cotton Headrope. Breastplate with CP monogram. Blueplume. Elbowbit.
Full Dress – Hot weather. – On ceremonial occasions during the hot weather the wearing of khaki drill tunic and cotton Bedford cord breeches may be permitted instead of the gaberdine tunic and woollen cord breeches.
The old Full Dress Uniform shall not be worn on duty except on mounted duties of a ceremonial nature or with the express permission of the Commissioner. It will be optional for officers of and above the rank of Assistant Commissioner to buy this uniform.
General Dress – Cold Weather. – Helmet and pagri – As in full dress.
Jacket – As in full dress.
Trousers – Khaki drill; no turn-up; to be worn with khaki socks and brown shoes.
Shorts – Khaki drill to fasten at the waist with two buckles; two side pockets.
Puttees – Khaki; ankle.
Hose-tops – Khaki; turn-down top.
Boots – Brown, ankle; plain toe cap.
Belt and whistle – As in general dress.
Cane – A small leather covered cane may be carried.
Note. – The Commissioner may permit the wearing of khaki stockings and brown shoes with shorts.

(a) Review order. – Review order comprises helmet by day or forage cap with khaki cap cover by night khaki jacket, breeches, field boots with spurs, khaki shirt, blue tie, Sam Browne belt and sword, with medals and decorations. This uniform shall be worn whenever full dress or review order mounted or dismounted, is ordered.

(b) Undress Uniform. – Undress uniform consists of the uniform specified above with the exception of medals and decorations and Indian title badges. Ribbons only will be worn. This dress shall be worn when meeting, escorting or keeping the line of road for the President or Governor on the occasion of private arrivals and departures, in command of armed men other than guards of honour or ceremonial or inspection parades and on all other occasions when ordered. During inspection by the Commissioner or the Deputy Commissioner of Police, officers shall ordinarily wear informal working dress but the inspecting officer should be consulted. In office the Sam Browne belt need not be worn.

(c) Wearing of swords with dress uniform. – Except on formal occasions, such as, the arrival or departure of a high official or when in command of a Force of Police, swords shall not ordinarily be worn with undress uniform. If the sword is not worn, the sword frog shall be detached from the belt.

(d) Officers attending the private arrival or departure of the President and Governor and not actually employed on escort or guard duty, shall wear undress uniform. They shall, however, wear review order when such arrival or departure is public.

(e) Khaki jacket and trousers (slacks) may be worn on inspection duty, when attending Court to give evidence or to prosecute a case, at conferences and committee meetings.

(f) Informal working dress. – Informal working dress may be worn for ordinary parades and for office. Mufti also is permissible for wear in office.

Assistant Commissioners – Two stars.
Badges. – Assistant Commissioners of Police, officiating or substantive, shall wear 3 stars as a shoulder badge; provided they have put in 5 years’ service in the rank.
Officers shall wear a white metal badge of ‘C.P.’ in half-inch block letters at the base of shoulder strap.
4. Grant of free uniform to all officers and men from Inspector downwards. – All officers from Inspector downwards will receive uniform at the cost of Government.
5. Uniform and accoutrement of subordinate ranks. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – The uniform and accoutrement of members of the subordinate ranks of the police force specified in column 1 of the table below shall be as specified in the corresponding entries of column 2 of the table.

The Table

Subordinate ranks.		Uniform and accoutrement.
1		2
(1) Inspectors of Police Stations and others of the Investigating group, namely, Detective Department, Special Branch and Security Control, Enforcement Branch and Port Division.		Helmet. – White; kitchener pattern with white pagri white metal ‘C.P.’ helmet badge on front of pagri leather chin strap.
		Forage Cap. – Blue bonderic pattern; with oak leaf band chin strap of leather buttoned with two small white metal buttons, white metal Calcutta police badge in front; black leather peak with silver embroidery on front edge. Coat. – White Drill staff jacket open breast down front open collar. Two breast patch pockets deep with box-pleat in the centre. The flaps of the pockets pointed at the centre and buttoned with small “C. P.” metal buttons. Shoulder straps of he same material buttoned with two small ‘C. P.’ letters at the base; pointed cuff at the centre in front and deep at the back. Expending pockets on two sides with flaps turned down and buttoned with a white small metal button. Trousers. – White drill; no turn up; two side pockets with loops for belt. Boots. – Black Derby pattern without toe caps. Shoes. – Black Derby. Belt. – Sam Browne. Lanyard. – White. Holster and Ammunition Pouch. – Black leather. Whistle. – Police pattern; Navy blue cord lanyard for whistle. Great Coat. – Dark blue woollen to reach to a foot from the ground, 5 large plated ‘C. P.’ white metal buttons down front. Stand and fall collar. Loose back with strap fastened with 3 white metal small ‘C. P.’ buttons. Shoulder straps of the same material fastened with plated ‘C. P.’ buttons and plated ‘C. P.’ letters at base. Badges of rank shall be worn on the shoulder straps. Water proof. – Khaki canvas same pattern as Great coat without shoulder straps. Jersey. – Woollen (Navy Blue). Star. – One four pointed military pattern to be worn on each shoulder strap without ribbon. Socks. – Woollen navy blue. Shirts. – White poplin with full sleeves with two shoulder straps and with two breast pockets with flaps of three ends; pocket flaps to be held down with press buttons. Shirts. – White poplin half sleeves (of the same patterns as full sleeves) with miniature metal buttons-, (white). Tie. – Navy blue.
(2) Inspectors, Armed Police.		Helmet. – Khaki Kitchener pattern with khaki pagri white metal ‘C.P.’ helmet badge on front of pagri; leather chin strap. Forage cap. – Of the same pattern as that of Inspectors of Police Station. Beret. – Khaki with white metal ‘C.P.’ badge. Coat. – Khaki Drill; of the same pattern as that of Inspectors of Police Station. Shoulder straps buttoned with two small white metal buttons plated ‘C. P.’ letters and a star and plated ‘C.A.P.’ letters at the base. Trousers. – Khaki drill. No turn up, two side pockets. Shorts. – Khaki Drill. Two side pockets and loops for belt. Shirt. – Khaki with collar attached; half sleeves and full sleeves with miniature metal buttons (white). Tie. – Khaki Puttees. – Khaki; ankle. Hosetops. – Khaki; turn down top. Boots. – Black; Derby. Belt. – Sam Browne. Lanyard. – Khaki. Holster and Ammunition Pouch. – Black leather. Whistle. – Police pattern; plated chin khaki whistle cord. Greatcoat. – Khaki open breast of the same pattern as that of Inspector of Police Station. Shoulder straps of the same material fastened with plated C.A.P. letters at base. Badges of rank shall be shown in the shoulder straps. Waterproof. – Khaki canvas same pattern as Greatcoat without shoulder strap. Jersey. – Khaki woollen. Star. – One four pointed military pattern to be worn on each shoulder strap without ribbon.
(3) Inspectors, Mounted Police		Helmet. – White ; Kitchener pattern with white pagri; white metal ‘C.P.’ helmet badge on front of pagri; leather chin strap. Khaki Kitchener pattern with Khaki pagri; white metal ‘C.P.’ helmet badge in front of pagri; leather chin strap. Forage cap – Coat. – Same as Inspectors of Police Stations. White Drill buttoned up tunics. Shoulder straps buttoned with two small white metal buttons plated ‘C.P.’ letters and a star and plated ‘C.M.P.’ letters at the base. Breeches. – White Drill strapped with same material. Khaki drill. Khaki cotton cord strapped with same material. Shirt. – Khaki with collar attached; halfsleeves. Puttee – Gaiter. – Black leather; buckled at knee. Boots. – Black Derby. Belt. – Same Brown. Lanyard. – Khaki and white. Holster and Ammunition Pouch. – Black leather. Whistle and Chain. – Police pattern plated chair. Great-Coat. – Blue cavalry pattern. Water-proof. – Khahi cavalry pattern. Jersey. – Khaki woollen. Spurs. – Jack with chains; black leather straps and shields. Sword. – Cavalry pattern; steel scabbard; leather sword knot. Saddle. – Cavalry Military pattern; threefold bag leather girth; expanding wallets; khaki felt Numdah, C.P. Regulation frog and cloak straps. Bridle. – Cavalry pattern; white cotton headrope; elbow bit. Note. – Shoulder chains (cavalry pattern) shall be worn in white uniform on ceremonial occasions. Star. – One four pointed military pattern to be worn on each shoulder strap without ribbon.
(4) Inspectors, Non-Investigating Group, namely, Headquarters Force, Reserve Force, Traffic Police and P.V.D.		Helmet. – White; of the same pattern as that of Inspector Armed Police. Forage Cap. – Blue borderic. Coat. – White Drill; of the same pattern as that of Inspector, Police Station. Trousers. – White Drill; no turn up two side pockets with loops for belts. Note. – Inspector, Traffic Police, using motor cycle will wear white drill breeches. Shirt. – White full sleeves poplin and white half sleeves poplin with miniature metal buttons. Tie. – Navy blue. Boots. – Black Derby without toe caps. Shoe. – Black Derby. Belt. – Sam Browne. Lanyard. – White. Holster and Ammunition Pouch. – Black leather. Whistle. – Police pattern; Navy Blue cord lanyard, for whistle. Great-coat. – Dark blue woollen of the same pattern as that of Inspector of Police Station. Waterproof. – Khaki canvas of the same pattern as that of Inspector of Police Station. (Inspectors of Traffic Police to wear white waterproofs.) Jersey. – Woollen Navy Blue. Note. – Inspectors, Traffic Police, using motor eye will use gaiter black leather. Star. – Same as Inspectors of Police Stations. Socks. – Navy blue.
(5) Sub-Inspectors (Unarmed Br.)		Helmet. – White; same as that of Inspectors of Police Stations. Forage-cap. – Same as that of Inspectors of Police Stations without any embroidery on the Peak. Coat. – White Drill buttoned up shoulder straps of the same material buttoned with two white metal ‘C.P.’ buttons and white metal ‘C.P.’ letters at base. Trousers. – White Drill; no turn up; two side-pockets with loops for belts. Shirts. – White Drill with miniature metal buttons. Boots. – Black; Derby pattern without toe caps. Shoe. – Black Derby. Belt. – Sam Browne. Lanyard. – White. Holster and Ammunition Pouch. – Black leather. Whistle. – Police pattern; plated chain. Navy blue cord for whistle. Great-coat. – Same as that of Inspector, Police Station. Jersey. – Blue woollen. Ribbon. – Red blue to be worn at the base of each of the shoulder straps. Star. – White (5 pointed) 2 to be worn on each for the shoulders. Socks. – Navy blue straps.
(6) Sergeants, Unarmed Police, i.e., those attached to Headquarters, Traffic, Thana, etc., and Sergeant Supervisor.		Helmet. – White; Same as that of Inspector of Police Station.
		Forage cap. – Same as that of Inspector of Police Station without any embroidery on the peak. Coat. – White Drill of the same pattern as that of Sub-Inspectors. Trousers. – White Drill; not turned up; two side pockets with loops for belt. Boots. – Black Derby without toe cap. Shoe. – Black Derby. Belt. – Sam Browne. Lanyard. – White. Holster and Ammunition Pouch. – Black leather. Whistle. – Police pattern; plated chain, Navy blue cord lanyard for whistle. Great-coat. – Same as that of Inspector of Police Station. Waterproof. – Khaki canvas of the same pattern as that of Inspector of Police Station (Sergeants of the Traffic Police to wear white waterproofs). Jersey. – Navy blue. Woollen. Badges of rank. – Three silver chebrons on a blue back ground for shirts, black back ground for coats, three white cotton chevrons on a black back ground for blue Great-coat. Chevrons shall be worn point downwards on the right arm above the elbow so that the top points are in line with the top seam of the breast pocket of the coat. The badge of rank of Sergeant Supervisor will be the same as that of Sergeant Major of Armed Police. Socks. – Navy Blue. Shirts. – White drill half sleeves with miniature metal buttons.
(7) Sergeants and Sergeants Majors, Armed Police		Beret. – Khaki with white metal ‘C.P.’ badge at the front. Helmet. – Khaki of the same pattern as that of Inspectors, Armed Police. Coat. – Khaki Drill of the same pattern as that of white coat of Sergeants of unarmed Police put with one slit only at the back and with two expanding pockets below the waist and at the base of the shoulder straps white ‘C.A.P.’ letters to be worn. Number collar. – Sergeants to wear on each side of the collar. Shirts. – Khaki with collar attached; half sleeves with miniature metal buttons. Shorts. – Khaki Drill; two side pockets and loops for belt. Trousers. – Khaki with two side pockets turned down and loops for belts. Puttees. – Khaki, ankle. Hosetop. – Khaki, turned down top. Boots. – Black Derby without toe cap. Belt. – Sam Browne. Lanyard. – Khaki. Holster and Ammunition Pouch. – Black leather. Whistle. – Police pattern; Khaki cord lanyard for whistle. Greatcoat, – Khaki of the same pattern as that of Inspector, Aimed Police. Waterproof. – Khaki canvas of the same pattern as that of Inspector, Armed Police. Jersey. – Khaki, woollen. Badge of Rank – Chevron III Bar. Sergeants Major shall wear the same uniform as Sergeants of the Armed Police. Badge of Rank. – A white metal Indian emblem surmounted by a wreath of laurel leaves worn one inch above the right cuff of the great-coat or coat. If a waterproof or a jersey or a shirt without a coat is worn the emblem shall be worn on the strap on the right wrist.
(8) Sergeants, Mounted Police.		Same uniform as of Inspectors, Mounted Police with the following modifications: – (i) White coat of the same pattern as that of Sergeants of the unarmed police. (ii) No. tie. (iii) Forage Cap without any embroidery on the peak. (iv) Chevrons.
(9) Sergeants Motor Cyclists.		Helmet. – Forage Cap. – Coats. – Shirts. – Half sleeves with miniature metal buttona. Number. – Breeches. – White drill strapped with same material. Gaiters. – Black leather puttee buckled at knee. Boots. – Black Derby without toe cap. Lanyard. – White. Holster and Ammunition Pouch. – Black leather. Whistle. – Police pattern; Navy blue cord lanyard for whistle Greatcoat. – Waterproof. – White. Jersey. – Navy blue woollen. Chevrons. –
(10) Subedar and Sabedar Major of Armed Police.		Beret. – Khaki Boot. – Black Derby without toe. Belt. – Sam Browne. Great-coat. – Khaki. Coat. – Khaki. Hosetop. – Khaki turned down top. Holster and Ammunition Pouch. – Black leather. Jersey. – Khaki woollen. Lanyard. – Khaki. Puttees – Khaki ankle. Shirts. – Khaki with miniature metal buttons. Shorts. – Khaki. Slacks. – Khaki. Waterproof. – Khaki. Whistle – Khaki lanyard cord for whistle. Stars. – White 5 pointed, two to be worn on each shoulder strap. Shoulder Ribbon. – Bed blue.
(11) Assistant Sub-Inspectors.		Cap. – Forage. Tunic. – White. Trousers. – White. Boots. – Black Derby with toe caps. Shoes. – Black Derby. Belt. – Leather sam browne. Greatcoat. – Helmet – White. Waterproof. – Khaki. Mosquito-net. – Jersey. – Blue woollen. Star. – White five pointed – one to be worn on each shoulder strap. Ribbon. – Red blue. Socks. – Navy Blue. Shirts. – White drill half sleeves with miniature metal buttons.
(12) Jamadars, Armed Police.		Beret. – Khaki with white metal ‘C.A.P.’ badge. Coat. – Khaki Drill. Shirts. – Khaki half sleeves with miniature metal buttons. Slacks – Khak. Shorts – Khaki Drill. Puttees. – Khaki, ankle. Hosetop. – Khaki, turned down top. Boots. – Black Derby. Belt. – Sam browne. Holster and Ammunition Pouch. – Black leather. Whistle. – Police pattern; Khaki lanyard cord for whistle. Lanyard. – Khaki. Great-coat. – Khaki. Waterproof-Hood. – Khaki. Waterproof. – Khaki. Jersey. – Khaki; woollen. Mosquito nets. – Stars. – One white metal five-pointed star on each shoulder strap. Ribbon. – Red blue.
(13) Jamadars (Unarmed)		Beret. – Navy blue with white metal C.P. Badge. Boot. – Black Derby without toe cap. Belt leather. – Sam Browne. Coat. – White drill. Shirts. – White drill half sleeves with miniature metal buttons. Great-coat. – Blue. Jersey. – Wollen Navy blue. Shorts. – White drill. Trousers. – White drill. Puttees. – Navy blue – Ankle. Hosetops. – Navy blue. Turned down top. Waterproof. – Khaki. Whistle. – Mosquito nets. – Shoulder badge. – One star white metal five-pointed. Ribbon. – Bed blue to be worn at the base of each shoulder straps. Miniture buttons C. P. for shirts.
(14) Head Constables of Unarmed Police (other than TP)		Beret. – Navy blue with brass C. P. badge.
		Belt. – Black leather H.C. Pattern.Boot. – Ammunition. Greatcoat. – Blue constable pattern. Jersey woollen. – Navy blue. Shirts. – White drill half sleeves, Numbers. – Shorts. – White drill. Trousers. – White drill. Mosquito nets. – Waterproof. – Khaki. Waterproof Hood. – Khaki. Whistle. – Hosetops. – Navy blue. Turned down top Putteees. – Navy blue – ankle. Shirts. – White drill half sleeves. White cotton stripes II/III bars for shirts on black ground. White cotton stripes II/III bars on greatcoats.
(15) Head Constables of Traffic Police		The same uniform as prescribed in No. (14) above with (i) White plastic helmet and (ii) Waterproof and hood – White.
(16) Head Constables, Mounted Police (Head Sowars).		Pagri. – Navy blue with a brass C.P. badge in front and silver fringe; Navy blue kulla. Khaki with brass C.P. badge in front; no fringe, Navy blue kulla. Coat. – White drill, fitted at the waist five brass C.P. buttons down front. Skirt reaching the knee Two brass belt hooks,, stand up collar with rounded corners with two hooks and eyes to fasten. Shoulder straps of the same pattern fastened with small C.P. buttons at the top ; brass C.M.P. letters at the base. Sleeves finished with pointed cuffs at the back, deep at the centre in front. Two breast pockets with flaps held down with press buttons. Breeches. – Blue Dungree strapped with same material Khaki drill cord strapped with same material. Commerband. – Navy blue; worn under the belt. Shirt. – Khaki with collar, half sleeves. Gaiter. – Black leather. Boots. – C.M.P. Pattern. Belt. – Leather C.M.P. Pattern. Whistle. – Police pattern. Blue brand to be worn across the right chest. Greatcoat. – Blue cavalry pattern of the same type as that of Inspectors, Mounted Police (shoulder chains, cavalry pattern, to be worn in white uniform on ceremonial occasions). Waterproof. – Khaki cavalry pattern of the same type as that for Inspectors, Mounted Police. Waterproof Hood. – Khaki. Jersey. – Khaki; woollen. Spurs. – Jack with chain; black leather straps and shields; Mosquito net. – Badge. – Three silver chevrons on a Navy blue ground; except that three cotton chevrons on a blue back ground for Greatcoat. Numbers –
(17) N.C.Os. Havildars, Naiks and Lance Naiks, Armed Police.		Beret. – Khaki; with brass C.A.P. badge. Shirt. – Khaki with collar attached; halfsleeves with miniature metal buttons. Shorts. – Khaki drill. Trousers – Khaki. Puttees. – Khaki; ankle. Hosetop. – Khaki, turned down top. Boots. – Black Ammunition. Belts. – Webbing khaki with brass fittings military pattern. Braces. – Webbing (left and right) military pattern. Webbing frog. – Military pattern. Pouches Tripple. – Ammunition Webbing military pattern. Whistle. – Police pattern. Greatcoat. – Khaki; Assistant Sub-Inspectors. Numbers. – Waterproof. – Khaki canvas, with hood. Jersey. – Khaki, woollen. Shoulder lettars. – C.A.P. Mosquito net. – Badge. – Havildar. – Three cotton chevrons on a khaki ground. Naiks – Two cotton chevrons on a khaki ground with shirt; Lance Naiks – One cotton chevron on a Khaki ground.
(18) Drill Instructors, Armed Police		Drill Instructors of the Armed Police shall wear the uniform of the Havildar, Armed Police except that they shall wear Sam Browne Belt.
(19) Literate Constables		Helmet. – White with badge helmet (brass). Boot. – Black Derby. Buttons. – Brass. Coat. – White drill buttoned up. Great-coat. – Blue constable’s pattern. Jersey. – Woollen Navy blue. Letter. – Brass C.P. Mosquito net. – Trousers. – White drill. Waterproof. – Khaki.
(20) Constables Unarmed Police		Same uniform as of Head Constables of unarmed Police subject to following modifications : (i) They will not wear bars on their shirts. (ii) They will wear unit numbers numerals (constables) on the right breast pocket. (iii) They will possess baton with thong.
(21) Constables, Traffic Police		Same uniforms as those of Head Constables of Traffic Police subject to following modifications: (i) They will not wear bars on their shirts. (ii) They will carry baton with thong and also umbrella black and umbrella cover white as and when necessary. (iii) They will wear Armlet white and black leather brasses.
(22) Sepoys, Armed Police		Same uniform as of the N.C.Os. without chevron bars.
(23) Sowars.		Same uniform as of Head Constables of the Mounted Police without chevrons.
(24) Cycle Orderly Constables		Beret – Khaki with brass C.P. Badge. Shirt. – Khaki with collar attached; half sleeves. Shorts. – Khaki drill. Puttee. – Khaki, ankle. Hoestop. – Khaki, turned down top. Boots. – Black Ammunition. Belt. – Black leather. Great-coat. – Blue, constable’s pattern. Waterproof. – Khaki cap with hood attached (cyclist pattern). Jersey. – Khaki; woollen. Mosquito net. –
(25) Personal Orderlies		Pagri. – White with C.P. brass badge in front; blue silk fringe; Navy blue. Coat. – White, orderly. Trousers. – White, long, orderly. Great-coat. – Blue; constable pattern (unarmed branch) Boots. – Black Ammunition. Waterproof and Waterproof hood. – Khaki. Jersey. – Navy blue, woollen. Mosquito net. –
(26) Constable Drivers		Beret. – Khaki with brass C.P. Badge. Belt. – Shirt. – Khaki with collar attached; halfsleeves. Trousers. – Khaki, long. Boot. – Black ammunition. Shoe. – Black Derby. Great-coat – Blue; constable’s pattern. Waterproof. – Khaki. Waterproof Khaki Hood. – Jersey. – Khaki, woollen. Mosquito net. – Number. –
(27) Head Constable drivers		Same as in No. (26) above except that they shall wear three white cotton bars on khaki ground.
(28) Launch Staff		Dandycap Jumper. – Blue woollen. Blue drill, fastened with six brass buttons down front, loose back, stand up collar with rounded comers fastened with hook and eye. Pyjama. – Blue drill to reach to the ankle. Boot. – Black Ammunition. Commarbad. – Blue. Belt. – Black leather. Great-coat. – Blue; of the same pattern as that of Constable. Waterproof. – Khaki. Hood. – Khaki. Jersey. – Woollen. Navy blue. Mosquito net – Whistle. – Badge. – Badges of Engineer, Serangs and Sukhani. Engineer – Cotton 3 bars on Navy Blue ground. Serang – Cotton 2 bars on Navy Blue ground. Sukhani – Cotton 1 bar on Navy Blue ground.
(29) Dandies and Manjies, River Traffic Police, Port Division.		Dandy cap. – Blue woollen. Jumper. – White drill as for constables of the unarmed Police. Short. – White drill. Puttee. – Navey Blue. Boot. – Black Ammunition. Belt. – Black leather as for constables of the unarmed Police. Great-coat. – Blue, Constable’s pattern. Waterproof. – Khaki. Waterproof Hood. – Khaki. Jersey. – Woollen. Nevy blue. Whistle. – Mosquito net –
(30) Women Police (Inspectress, Sub-Inspectresses & Assistant Sub-Inspectresses).		Beret. – Navy blue with white beret badge. Coat. – White ladies pattern. Great-coat. – -Ladies pattern. Cardigan Jacket. – Navy blue. Shoes. – Black ladies type. Sockes. – Navy blue. Trousers. – White ladies pattern. Rain coat. – Plastic with hood. Sandal shoes. – Blue. White Voile Sarees with blue border. Blouse blue cotton without epaulets. Stars. – Same as in the case of Inspectors, Sub-Inspectors and Assistant Sub-Inspectors. Mosquito nets. – For Assistant Sub-Inspectresses only. Note. – Badges of rank when on working dress will be denoted by cloth silver bands – one band for A. S.I., two bands for S.Is. and three bands for Inspectress.

6. Police Officer employed on same duty, how to be dressed. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – Police officers employed together on the same duty or attending any function at which uniform is to be worn shall be similarly dressed, and on such occasions it shall be the duty of the Deputy Commissioner or in his absence, of the senior officer employed on such duty or attending such function, to order, when the matter is not distinctly regulated by any other rule or superior authority, the particular uniform to be worn. If the Commissioner is to be present, his wishes should be consulted before the promulgation of orders of such officer.
7. Wearing of Uniform at Fancy Dress Balls. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – Gazetted police officers are forbidden to wear at Fancy Dress Balls the regulation uniform of any service.
The term ‘uniform’ in this order is to be strictly interpreted as referring to all uniform of regulation pattern, as there is no objection to uniform of obsolete pattern being worn by officers at Fancy Dress Balls.
8. Public mourning; wearing of bands at memorial service. – The following rules shall be observed by all ranks :-
(a) On occasions of public mourning and when attending funerals or memorial services all Police officers, above the rank of Assistant Sub-Inspector, when in uniform, shall wear a band of black crape, 3%” wide, round the left arm above the elbow. Mourning shall not be worn at levees or drawing rooms unless the Court is in mourning.

(b) On occasions of official mourning officers in uniform, attending either the President’s Court or any outside function where the President is present in State, shall conform to the rules for class laid down for the President’s Court.

9. Grant of permission for wearing uniform by officers on retirement. – Police officers of and above the rank of Sub-Inspector who have rendered approved service of not less than 15 years in the Force at the time of retirement may be permitted, after retirement to wear on ceremonial occasions, or when calling on Government officials, the uniform of the rank which they last held. Permission to wear uniform on such occasions should be obtained by officers of the Indian Police and the Indian Police Service from the State Government, and by officers of and below the rank of Assistant Commissioner from the Commissioner.
10. Uniform to be worn whenever on duty. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) All subordinate Police officers shall appear in uniform, whenever on duty, unless otherwise ordered by a superior officer.
Exception – Officers attached to the Detective Department, Special Branch and Special Staff, Port Police and Enforcement Branch will not wear uniform unless specially ordered to do so.
(b) Police officers off duty may wear either uniform or plain clothes but never partly uniform and partly plain clothes.

11. Responsibility of officers for the dress of their subordinates. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) All officers shall see that those subordinate to them are clean and properly dressed when on duty. Before detailing any subordinate for duty, the officer detailing him shall inspect him and see that he is correctly, cleanly and tidily dressed.
(b) No unauthorised ornament or emblem is to be worn in uniform. If fountain pens, pencils and watches are carried the clips and chains should not be visible.

12. Prohibition to wear uniform in social or public functions. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – Police officers are forbidden to attend social and similar functions, e.g., meetings, entertainments, cinemas, theatres, races, etc. in uniform unless on duty, or unless uniform is prescribed.
13. Smoking in Uniform. – Police officers in uniform are forbidden to smoke in the streets.
14. Uniform to be worn by police witnesses in Courts. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – Gazetted Police Officers when giving evidence in Courts may be in informal working dress and Police officers of other ranks shall wear full dress uniform without sword or revolver.
15. Wearing of numbers by different ranks. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – The unit numbers of Constables/Sepoys/Head Constables/N.C.Os will be allotted in the following manner. Every one will wear numbers henceforth with uniform correctly :-
(A) Constables/Sepoys: (1) The unit numbers of Thana Constables which are allotted Thanawise will have alphabetical index of the Thana as prefix e.g. A-10, D-6, U-12, etc.

(2) Numbers of Traffic Police and Reserve Force Constables will have T.P. and R.F. as prefix, e.g.., TP-126, PF-232.
(3) Port Police Constables who are allotted numbers unitwise such as King George’s Dock, Calcutta Jetty, Dock Police, Ramnagar Camp, etc. will have K.G.D., C.J., D.P., R.N.C., etc, as prefix, e.g., KGD-12, CJ-5, DP-8, RNC-18, etc.
(4) The prefix of Armed Police Sepoys will be A.P.A.., A.P.B., A.P.C., A.P.Anc. etc. A.P, standing for Armed Police and A, B, C, etc. for the Company, e.g., APA-123, APB-184, APC-92, etc., and Anc. for Brigade ancillary staff, e.g., APAnc.-2.
(5) The prefix in respect of the following units will be as follows :-
Mounted Police – M.P., e.g., MP-80.
Constable Driver – C.D.R, e.g., C.DR-100.
Hiackney Carriage Branch – H.C.B., e.g., HCB-5.
Public Vehicles Department – P.V.D., e.g., PVD-12.
(B) H.C.s/N.C.O.s: Head Constables will wear the numbers divisionwise namely SD-5 for South Division, ND-8 for North Division, CD-20 for Central Division and PD-18 for Port Division. In the Reserve Force and Traffic Police there will be one serial number for Head Constables and Constables, the first few numbers being kept reserved for Head Constables.

(C) Sergeants: Sergeants will continue to wear numbers on their collars.

(D) While wearing woollen jerseys and great-coats in the winter, the number shall be worn on the jerseys and great coats corresponding to the half-shirt position of the numbers.

(E) The numbers shall be worn just above the upper seam of right breast pocket starting from the top left hand corner.

16. Markman’s badge. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – A markman’s badge, consisting of a single rifle, worked in silver on blue or khaki cloth (according to the colour of the uniform), shall be given to every head constable, naik and constable who scores 75 per cent. or more of the possible and shall be worn for one year. It shall be neatly stitched horizontally on the left sleeve one inch above the cuff.
17. Mosquito nets. – A mosquito net forms part of the kit of Jamadars, Assistant Sub-Inspectors, Head Constables, Havildars and lower ranks and of launch and boat staffs including Manjhis and Dandees.

18. Care of waterproofs. – (a) Waterproofs shall not be kept on or near any hot place.
(b) They shall be put out to dry in the shade where there is a free flow of air and not in the sun or near a fire.

(c) They shall not be washed with hot water or soap.

(d) They shall not be bundled up when wet, as that will weaken the cloth and impair the rubber.

(e) When the rainy season is over french chalk shall be applied to the rubber side of the coat, and it shall be kept hanging in a cool dry place or, in the alternative, the coat can be folded with the rubber side up and kept in a waterproof paper bag in a cool dry place.

19. Wearing of medals, decorations, etc. – (a) Medals shall be worn so as to show the State Emblem.
Badges of orders shall be worn in accordance with the special rules issued to recipients.
(b) The bar from which medals, decorations and badges of orders are suspended shall be placed immediately above the left breast pocket. A single medal, decoration or badge shall be worn with the inner edge of the ribbon one inch from the inner seam of the pocket flap. When two or more are worn, the inner seam of the ribbon shall be immediately above the inner seam of the pocket flap.

Note. – (i) Jamadars of the Unarmed Branch, Head Constables and Sowars shall wear their medals, decorations and badges and the ribbons when worn alone in the middle of the left breast and in line with a point half way between the first and second button.

(ii) Constables, Manjhees and Dandees shall wear their medals, decorations and badges and the ribbons when worn alone in the middle of the left breast and in line with a point half way between the second and third button.

(c) Medals, decorations and badges shall be worn in order of precedence from right to left.

When on account of their number, they cannot be suspended from the bar so as to be fully seen they shall overlap.
(d) Length of ribbons. – When a medal, decoration or badge is worn on the breast the ribbon shall be one inch in length. When two or more are worn they shall be so arranged that the lower edges (or lowest point of a star) are in line.

No ribbon shall be less than one inch in length but some may have to be longer in order that the lower edges of the medals, etc., may be in line. These instructions apply equally to miniatures.
(e) Ribbons when worn alone. – Ribbons when worn alone shall be ⅜” deep and worn on a fur or sewn on the jacket without intervals, immediately above the left breast pocket with the centre immediately above the button.

When five ribbons are worn they shall be worn in one row. When six are worn, four shall be worn in a lower row and the remaining two immediately above. When seven are worn, four shall be worn in a lower row and three immediately above. When eight are worn they shall be worn in two equal rows. When nine are worn they shall be worn in rows of four, three and two.
Higher rows shall be placed immediately above the centre of the lower. There shall be no intervals between two or more rows of ribbons. Ribbons shall be worn in order of precedence from right to left and from the higher rows to the lower.
Note. – See notes to clause (b).

(f) Miniatures. – Miniatures shall be worn with mess dress on the left breast in one horizontal line, one inch below the point of the shoulder, suspended from a bar of which no part is to be seen. The length of the bar must vary with the number of miniatures, hut in no case shall it project beyond the lapel or shoulder seam of the jacket. The top of the collar badge shall be ¾ inch beneath the lower edges of the medal.

When the miniatures cannot, on account of their number, be suspended from the bar so as to be fully seen, they shall overlap.
20. St. John’s Ambulance Brigade Badge. – St. John’s Ambulance Brigade badges shall be worn on the right arm midway between point of elbow and shoulder.
21. Periodicity of Kit Inspection. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) Kit inspections shall be held once every month as follows :-
(i) Armed Police – By the Assistant Commissioner of the Armed Police Battalion concerned, assisted by the Inspector, Armed Police in addition to the weekly kit inspection the Company Commanders.

(ii) Traffic Police – By the Inspectors of Traffic Police to be deputed by the Assistant Commissioner, Traffic Police. The Assistant Commissioner shall hold kit inspection of at least one guard every month. The Deputy Commissioner, Traffic Police shall occasionally supervise kit inspections by Inspectors.

(iii) Mounted Police – By the Inspector Mounted Police.

(iv) Headquarters Force – By the Inspectors, Headquarters Force to be deputed by the Assistant Commissioner, Headquarters Force who shall hold kit inspection of at least one unit every month. The Deputy Commissioner, Headquarters shall occasionally supervise the kit inspections by Inspectors.

(v) Reserve Force – By the Inspector Reserve Force to be deputed by the Assistant Commissioner, Reserve Force who shall hold kit inspection of at least one unit every month. The Deputy Commissioner, Reserve Force shall occasionally supervise the kit inspection by Inspector.

(vi) Court Police – By the Court Inspectors or the Court Sub-Inspectors if there is no Court Inspector.

(vii) Police Stations and Out posts (except in months when the Assistant Commissioner inspects) – By the Inspector-in-charge.

(viii) Launch and Boat Crews – By an Inspector, Port Police to be selected by the Deputy Commissioner, Port Division.

(ix) Port Police (Uniformed staff. – By the Assistant Commissioner, Port Division.

(x) Security Control (Uniformed staff) – By the Assistant Commissioner, Security Control.

(b) Supervision by Assistant Commissioners. Kit Inspection by Deputy Commissioners. – Assistant Commissioners shall hold kit inspections at one Police station in turn each month and at each court once a year and occasionally supervise kit inspection by Inspectors-in-charge of police stations while Divisional Deputy Commissioners (including Port) shall hold kit inspection of police stations during their annual inspections and occasionally supervise the kit inspection by the Inspectors-in-charge of police stations. Other Deputy Commissioners shall occasionally supervise the kit inspections of the units under their control.

22. Kit Inspection of plain clothes staff. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) Kit inspection may be held by an officer not below the rank of Inspector for plain clothes staff if and when their kits need replacement.
(b) Kit Inspection in barracks where parade ground is not available. – Where no parade ground is available near the barracks, kit inspection may be held in the barracks.

(c) Kit Inspection of officers and men living with families outside. – In the case of officers and men living outside with families, with permission from their departmental superiors, kit inspection may be held once in three months.

(d) Inspectors, Sub-Inspectors and Sergeants not to attend Kit Inspection Parade ordinarily. – Inspectors, Sub-Inspectors and Sergeants (outside the Reserve Force) are not, ordinarily, required to attend kit inspection parade but their kits should also be inspected as and when necessary under the rules and these officers should themselves request their immediate superiors not below the rank of an Inspector to do so when their kit needs replacement.

23. Procedure of Kit Inspection. – (a) Officers and men shall parade and arrange their kits as laid down in the standard diagrams which are to be exhibited in all barracks. The officers holding the kit inspection shall check kits with that shown in the Clothing Hand-Book and shall strike off in the Clothing Hand Book any item which he condemns being worn out or which is lost or otherwise deficient and shall initial in the Clothing Hand-Book the item struck off and date his initial.
(b) Filling up of Issue Forms at Kit Inspection Parades and issue of new clothings by the Inspecting Officer. – An intelligent Police Officer (or educated constable, if an officer is not available) shall accompany the inspecting officer and under his direct order and close supervision enter at the Parade in Issue Form the names of those who require clothing and items of clothing required to be supplied. All blank columns in Issue Forms shall be penned through and all totals of clothing to be issued shall be written in words over the signature of the Inspecting Officer. Arrangements should then be made to issue locally these items of clothing. In order that this may be possible, a few days before each Kit Inspection, a bulk supply of various items of clothing shall be obtained ON ACCOUNT from the Central Clothing Depot. Issue shall then be entered on the clothing Hand-Book and signed by a responsible officer not below the rank of Inspector. Issue Form shall then be returned to the Central Clothing Depot with a fresh indent for items of clothing that may be required to replace condemned Kits. At the same time the surplus articles shall also be returned to the Central Clothing Depot. At the Central Clothing Depot the issue which had been made earlier ON ACCOUNT shall then be adjusted on the actual issues.

(c) Condemnation of worn-out clothings and destruction of condemned articles of clothing by Inspecting Officers. – The Inspecting Officer shall condemn items of Clothing immediately after issuing new items in replacement and arrange to destroy the condemned stock in his presence and record a certificate to this effect in the Issue Form.

(d) Preservation of Issue Forms in Central Clothing Depot as a permanent record. Clothing hand-books not to be sent to Central Clothing Depot. Responsibility of check and scrutiny of clothing hand-books rests with the officers who prepare Issue Forms. – The Issue Form containing the certificate of destruction of condemned articles given by the Inspecting Officer and signature of officers and men to whom new items of clothing were issued at Kit Inspection, in token of their receipt shall be forwarded to the Central Clothing Depot where these Issue Forms shall be maintained in a bound book as a permanent record so that it may be always possible to check what articles, if any, have been issued to any police personnel after a particular Kit Inspection even when the Clothing Hand-Book is lost. Clothing Hand-Book shall not be sent to the Central Clothing Depot. The responsibility of proper check and scrutiny of the Clothing Hand-Books at the time of preparing the Issue Forms rests entirely on the officer who prepares that Form and he should record a certificate to that effect in the Issue Form counter signed by the Assistant Commissioner concerned.

(e) Issue Forms to be serially numbered followed by suffix of units. – Each Issue Form should bear serial number followed by that suffix of the unit concerned, e.g., 130-AP for Armed Police, 130-CD for Central Division, 130-TP for Traffic Police, etc., to avoid confusion among the Issue Forms bearing the same serial numbers.

(f) Recovery of cost of articles of Kit condemned before expiry of the prescribed life. – If an Inspecting Officer above the rank of Inspector finds that an article has been lost or has to be condemned before the expiry of the prescribed life, he shall strike off such items from the Clothing Hand-Book, give his initial and date and he shall clearly note, in the remarks column of the Issue Form, what proportion (i.e., full cost or half cost or quarter cost) of the cost of the items, the officer or personnel concerned should pay. Before passing his order he shall consider whether the article was ‘new’ or ‘serviceable’, when issued and how much remains of the prescribed period tor which the article should last. It is obviously necessary that careful attention must be paid to this point and a wise discretion exercised in order :-

(i) that an officer may not be penalised unnecessarily; and

(ii) that the State Government may not incur any pecuniary loss owing to an officer’s carelessness in looking after his uniform. Such orders shall be seen by the Administrative Officer, Calcutta Police before they are entered in the deduction Register by the Inspector-in-charge of Central Clothing Depot. If the Inspecting officer is an officer of the rank of Inspector, he shall record the necessary information with his recommendation in the remarks column of the Issue Form or, if necessary, on a separate sheet and send the Issue Form to the Deputy Commissioner concerned who shall pass orders as to what proportion of the cost the officer concerned shall pay.

(g) Amount due for recovery to be entered in the Clothing Deduction Register. – On receipt of the Issue Forms, the Inspector, Central Clothing Depot shall calculate what amount is due from the officer or man and shall enter it in the appropriate Clothing Deduction Register making therein a cross-reference to the Issue Form.

(h) Return of kits by officers and men promoted, reverted, transferred, discharged or dismissed. – Officers and men, who, because of promotion or reversion or discharge or dismissal or transfer have superfluous kit shall be ordered to return it to the Inspector, Central Clothing Depot who shall make the necessary entries in the Clothing Hand-Book and enter the superfluous clothing in the Committee Report Book to which a cross-reference shall be made in the Hand-Book.

(i) Condemned articles of clothing to be destroyed in such a way as to render their use impossible. – The Inspecting officer or the officer distributing new kit shall have the condemned articles so thoroughly destroyed in his presence that it will be impossible to substitute them for articles which may have been lost or in other ways misappropriated. This is an important matter to which the Inspecting officer must pay particular attention. Leather articles must be cut to pieces.

24. Credit of recoveries on account of cost of articles lost or damaged to the head “XXIII – Police” and refund of recoveries when articles subsequently traced. – (a) All amounts recovered from the pay of any officer on account of the cost of any article lost or damaged shall be credited under the head “XXIII-Police”. The Commissioner is authorised to sanction where necessary, refund of any amount previously recovered if any article is subsequently traced [vide Government of West Bengal, Home (Police) Department, letter No. 2032(2)P1., dated the 22nd October, 1940).
(b) Medals to be shown at Kit Inspections. – Medals are to be shown at Kit inspections, when the Inspecting Officer should satisfy himself that they are the property of the individual showing them.

(c) Issue Forms to be prepared in duplicate – Original copy to be retained in Thana or Unit concerned and duplicate copy to be sent to Central Clothing Depot. – Issue Forms (W.B.F. Nos. 4284 or 4464) duty filled in and also certified as in Regulation 23(b) will be prepared in duplicate by the Officer-in-charge of the Thana or Unit. The original copy will be retained in the Thana or Unit while the duplicate copy will be sent to the Inspector-in-charge of the Central Clothing Depot. The Inspector-in-charge of Central Clothing Depot will check the entries in the Issue Forms and the certificate recorded thereon carefully to see that the Kits have been correctly issued and the Rules have been correctly observed in filling it up.

(d) Issue Forms to be kept on record arranged serially year to year. – These Issue Forms will be kept on record arranged serially year to year by the Officer-in-charge of the Thana or Unit and the Inspector-in-charge of Central Clothing Depot.

(e) New issues to be entered correctly in Clothing hand-books and no new clothing to be issued replace kits which are serviceable although prescribed life may have expired. – In all cases of issue of Clothing the Inspecting Officers will see that the issues are correctly entered in the Clothing Hand-Book. NO NEW CLOTHING SHOULD BE ISSUED TO REPLACE ITEMS WHICH ARE SERVICEABLE ALTHOUGH THE PRESCRIBED LIFE MAY HAVE ALREADY EXPIRED.

(f) Recovery of cost in case an article is deliberately disposed of or misused. – Unless it can be shown that a person has deliberately disposed of or misused any article, the cost of an article of uniform lost will be recovered as follows :-

(i) During the first six months of issue – half price.

(ii) After six month of issue – according to the discretion of Deputy Commissioner.

25. Complete kits and period for which kit should last. – Lists of complete kit and the minimum period for which each article of clothing is required to last are given in Appendix.
26. Clothing Hand-Book. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) A Clothing Hand-Book (West Bengal Form No. 4580) shall be issued to all officers of and below the rank of Inspector.
(b) Clothing Hand-Books (West Bengal Form No. 4580) shall be written up at the time issues are made. They shall contain a cross-reference to the Issue Forms. When any serviceable article is issued an “S” shall be noted against it in the Hand-Book.

(c) In case of loss or damage of Clothing Hand-Books a duplicate will be supplied free of charge if it is proved that the loss or damage was due to circumstances beyond control; otherwise a penalty of fifty Paise is to be levied from the delinquent. The penalty thus realised shall be credited to Government.

(d) Any Sub-Inspector, Assistant Sub-Inspector, Head Constable, Naik, Constable or Sepoy who loses his hand-book shall be presumed to have a full kit and shall be required to pay the price of any articles missing, or such portion of the price of all or any articles missing, as the Deputy Commissioner thinks fit, due allowance being made for their wear and tear.

27. Kit of officers going on long leave or leaving the force. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) All subordinate ranks going on leave of 90 days and upwards or leaving the force shall hand in their clothing and their Clothing Hand-Book to the Inspector of the Unit concerned who shall give them a receipt. The Reserve Officer shall not issue the leave certificate until he has seen this receipt. The Inspector shall note in the hand-book that the clothing has been handed in and shall draw a line across the book. When the officer returns from leave he shall be given the same hand-book in which his fresh kit shall be entered.
(b) Clothing handed in must be clean. If it requires washing, the Inspector shall see that this is done before he grants the receipt.

28. Kit of officers gong on short leave. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – Jamadars, Head Constables, Havildars and lower ranks before going on leave of less than 90 days shall deposit (i) their kit in a locked box and (ii) the key of the box, with the officer-in-charge of their police station, unit or detachment who shall label the box and key.
29. Clothing Ledger. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) A Clothing Stock: Ledger (West Bengal Form No. 4467) shall be kept in four parts, viz.. New Clothing receipts, Serviceable Clothing receipts, New Clothing issues, Serviceable Clothing issues.
(b) All clothing received into stock from contractors or from officers who have gone on long leave or have left the Force shall be entered in the relevant Ledgers. Each entry in the register shall be supported by a cross-reference either to the New Clothing Committee Report Book, or the Serviceable Clothing Committee Report or the Issue Forms.

(c) The Ledger shall be written up daily.

30. Storage of clothing. – Clothing should be carefully stored in the clothing godowns and sufficient quantity of insecticide used to keep away the insects. The key of the clothing godowns shall remain in the custody of the Inspector-in-charge of the Unit concerned.
31. Marking of clothing. – (a) All clothing, whether for first kit or maintenance, shall be marked previous to issue with (i) date of issue, and (ii) the officer’s name or general number.
(b) The mark shall be stamped with marking or other indelible ink or point on a piece of white cloth which can be sewn on to the uniform, care being taken not to cause disfigurement. Leather kit and equipment shall be similarly marked by a metal punch.

32. Deduction Register. – A Deduction Register for each division, department, branch or unit shall be maintained by the Inspector, Clothing Department, in which shall be noted all deductions ordered on account of lost or damaged clothing, A cross-reference shall be made to the connected Indent Form or Committee Report Book.
All entries shall be signed by the Inspector, Clothing Department, and inspected periodically by a Deputy Commissioner, or the Administrative Officer, Calcutta Police.
The register shall be sent to the Reserve Officer concerned on the 15lh of each month and he, after making the necessary entry in the District Order Book, shall forward the register to the Pay Clerk. The number and date of the District Orders concerning the entries made since the register was last received and the pay bill number and date or (if the deductions were not made through the pay bill) the cash office receipt number and date concerning entries for which the money has been short drawn or received in cash since the register was last received shall be entered in the Register. The Reserve Officer and Pay Clerk after doing this shall return the register to the Inspector, Clothing Department, promptly and shall, on no account, keep it with them unnecessarily.
33. Supply of plain clothes. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – The supply of plain clothes to officers and other ranks attached to the Detective Department, Special Branch, Special Staff Port Police, Enforcement Branch where wearing of plain clothes is necessary for the purpose of duty, shall be arranged by the Deputy Commissioners concerned at annual rates not exceeding the amount fixed by the Commissioner.
The supply of articles shall be yearly and shall be made in the month of August or September each year. All such purchases are to be reported to the Reserve Officers and are to be entered in the Hand-Book of the officers and men concerned. Worn out clothes are to be put up for “strike oft” at kit inspection properly and are to be sent to the Inspector, Clothing Department for destruction.
The bills of suppliers, in duplicate, shall he countersigned by the Deputy Commissioner concerned in token of his having checked the receipt of the goods and shall then be sent to the Accounts Department with a certificate in form shown below :-
“Certified that all the articles charged for in this bill, have duly been received in good order and accounted for in the Stock Register and quantities are correct, the quality is good and the rates paid are not in excess of the accepted and the market rates and that due facts of payment have been recorded against the indents and invoices concerned to prevent double payment”.
Divisional and departmental officers shall make their own arrangements for selection of contractors.

CHAPTER XXII

Arms, Ammunition and Stores

1. Definition of terms. – In these regulations unless there is anything repugnant in the subject or context, –
(a) “Ordnance Stores” means arms, ammunition, and all articles and appurtenances necessary for the cleaning and repairing of arms, including regulation packing cases;

(b) “Ammunition in sealed boxes” means ammunition in boxes with the Factory or Arsenal Seal intact, or in open boxes if the tin lining is unopened and has obviously not been tampered with. Briefly, the expression means ammunition in a hermetically sealed box which has not been opened since leaving the factory or Arsenal;

(c) “Service Ammunition” –

(i) “loose and in issue” means ammunition held otherwise than as described in clause (b) as for example, cartridges carried in pouches or stored loose in boxes, etc.,

(ii) “reserve stock” means the quantity of ball and buckshot ammunition which is always to be maintained in stock as reserve to meet emergencies, and

(d) “Practice ammunition” means the quantity of ammunition ball, blank and buckshots used annually for exercise and practice.

2. The Central Armoury. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – All arms, ammunition and connected stores of the Calcutta Police shall be maintained and indented for by the Central Armoury. The Armoury shall be directly in charge of an Inspector under the control of the Senior Deputy Commissioner, Calcutta Armed Police. The Senior Deputy Commissioner of Police shall issue necessary instructions with regard to the working of the Central Armoury with the approval of the Commissioner.
3. Staff of the Central Armoury. – The staff of the Central Armoury excluding the Inspector-in-charge, consists of 5 Sub-Inspectors/Sergeants, 3 Assistant Sub-Inspectors, 2 Havildar Head Armourers, 2 Naik Armourers, 2 Lance Naik Armourers, 40 Sepoy Armourers and 16 Assistant Armourers for the whole of the Calcutta Police.
4. Duties of the Inspector and Sub-Inspectors of the Central Armoury. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – The Inspector, Central Armoury, is in charge of the arms, ammunition and connected stores for the entire Calcutta Police Force, and is responsible for their issue on a daily, temporary and permanent basis to the various units or departments of the Calcutta Police. He shall be responsible for the running of this department and the discipline of the personnel attached thereto. He shall see that all stock ledgers, committee books, issue registers and other records of the Central Armoury are properly maintained. He shall be assisted by the Sub-Inspectors and other officers posted to the Central Armoury from time to time.
The Inspector, Central Armoury, shall be responsible for the safe custody of the keys of the Armoury under his direct charge. The units shall be responsible for the safe custody of the arms, ammunition and connected stores issued to them.
The following registers shall be maintained in the Central Armoury :-
(a) 1. Revolver Register.

2. Rifle Register.

3. Musket Register.

4. C.M.T. Register.

5. Gas and 12 Bore Register.

One page of each of the above registers shall be allotted to each individual weapon, showing the weapon number, date of receipt into Calcutta Police Stock and from where received. These will also show whether the weapon is on issue or not. If on issue the unit with date of issue, signature of recipient, signature of issuing officer and the Central Armoury General Diary number will be shown. On return from any unit to armoury stock the date of return and the armoury officer’s signature with the General Diary entry number will be shown.
(b) Daily Issue Register. – All daily issues of arms, ammunition and connected stores shall be entered in this register showing the date, time, the number of weapon, amount of ammunition, signature of the person taking, and signature of the officer receiving back in the Armoury. Any defect or damages, etc., shall be immediately entered in the daily register, and reports submitted to the Senior Deputy Commissioner, Calcutta Armed Police, for necessary order with regard to replacement, repairs, etc.

(c) Arms Issue Register for a period not exceeding one week. – All arms and ammunition issued for a period exceeding 24 hours but not 7 days will be entered in this register, showing the weapon number, the unit or individual to whom issued, the date of issue, signature of recipient, Central Armoury officer’s signature, date of return and the corresponding General Diary entry number.

(d) General Diary. – A General Diary shall be maintained in the Central Armoury with regard to the movement of arms, ammunition and connected stores and other matters connected with the Armoury.

(e) A General Stock Ledger shall be maintained showing the total stock of all arms and ammunition and bayonets on issue and in Central Armoury stock.

(f) Stock Ledger. – A Stock Ledger shall be maintained in the Central Armoury for all arms, ammunition and connected stores that are received in the Central Armoury.

(g) Committee Book. – A Committee Book shall be maintained wherein all receipts shall be entered, and the Committee shall see it before they are taken into stock.

(h) Component Parts Stock Register. – A register shall be maintained for the receipt and issue of components for each type of arms.

(i) Tear Smoke Stock Register. – This register shall show the total stock of Calcutta Police Riot Guns, Gas Stores and equipment received, and the number on issue with dates.

(j) Tools (General Hand) Stock Register. – This register shall show stock, receipts and issues of all tools purchased locally and received thought the Central Clothing Stores.

(k) Tools (Armourer) Stock Register. – This register shall show the date and quantity of such tools when received from any Ordnance Depot. The issue of such tools shall be made to unit armourers on issue voucher (I.A.F. Z.-2096) and all particulars on this voucher shall be entered in this register.

(l) Furniture Stock Register. – This register shall show all furniture on Central Armoury stock giving dates of receipts.

(m) Miscellaneous Stock Register. – This register shall show all items of stores, i.e.. Rifle Oil, Grease, Cotton Waste, etc., on stock, receipts and issues of the same with dates.

5. Qualifications of Armourers. – Constables or Sepoys selected for deputation to any Arsenal or E.M.E. Centre to train and qualify as armourers must have the following qualifications and experience in accordance with instructions received from the said Arsenals or E.M.E. Centres form time to time :-
(1) The candidates must have passed the standard of class VIII of a High English School or the equivalent thereof.

(2) He should have completed a six month pre-course training at his parent unit before being deputed.

(3) He should be able to read, write and understand Roman Hindi.

6. Stock Register. – Ordnance Stores, Gas Stores and miscellaneous stores purchased locally shall be entered in their respective stock registers in the Central Armoury.
7. Marking of arms. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – All arms are numbered by the Arsenal and shall be officially identified at all times by these numbers. All weapons of the Armoury shall bear the letter ‘C.P.’ as additional distinguishing mark. Besides, the mark and number of the Company, Guard or Thana shall be stamped on the butt of each of the arms to facilitate easier and quicker identification in the daily issue and use of the weapon.
8. Distribution account of arms. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) Detailed registers of sanction and distribution of the following arms to different units of the Calcutta Police shall be kept in the Central Armoury :-
(i) Rifles and bayonets,

(ii) Muskets and bayonets,

(iii) Sten/Thompson guns,

(iv) Gas Riot Guns,

(v) Revolvers,

(vi) Pistol.

They shall show in appropriate columns the Arsenal and Calcutta Police numbers marked on them.
Any issue or receipt of arms shall be noted in relevant registers, and the number in stock in the Armoury shall be shown on the last day of the month.
(b) In the first week of every month the Inspector, Central Armoury, shall certify at the foot of each register that he has personally satisfied himself that all stock of arms, ammunition, etc., is available and can be satisfactorily accounted for.

(c) The Senior Deputy Commissioner, Armed Police, shall check the register at least once every two months in addition to the yearly inspection provided in Regulation 33.

9. Custody and care of arms and ammunition in the Armoury. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) All arms and component parts, when not in use shall be kept in racks quite separate from ammunition in the armoury.
(b) The following instructions shall be observed :-

(i) No lights or smoking on any account shall be allowed inside the Armoury.

(ii) Oiled cotton rags and waste and articles liable to spontaneous ignition shall not be taken where ammunition is stored.

(iii) The Armoury shall at all times be kept scrupulously clean.

(iv) No unauthorised person shall at any time be admitted into the Armoury.

(v) Empty boxes shall not be kept in the Armoury nor any loose packing materials.

(vi) The following shall be hung up in the Armoury:

A copy of these instructions, a statement showing the sanctioned stock of the Armoury.
(vii) Ammunition in the Armoury shall be kept on trestles raised at least 15.24 c.m. above the ground. The boxes shall be kept apart to prevent dry rot and for prompt detection of the presence of whiteants. The legs of all such trestles should be treated with mortar or other such preparation or inserted in containers of water so that whiteants cannot crawl up to the trestles. The boxes should be so situated that a continuous flow of air passes over them, but in no case should they be exposed to the rays of the sun.

(viii) The boxes shall be arranged according to date of manufacture and stacked headers and stretchers; each stack to be a few centimetres away from its neighbouring stack. Boxes must be stored away from the wall.

(ix) To prevent deterioration of ammunition, care must be taken to exclude damp from the place of storage, and the minimum number of boxes only opened at one time; loose ammunition must be kept at a minimum.

(x) Where ammunition must be held loose ready for use, it should, as far as possible, be of the latest date of manufacture available. This means that ammunition for practice, etc., shall always be taken from that held loose and replaced by new ammunition.

10. Examination and test of ammunition. – (1) (i) Ammunition in sealed boxes. – This ammunition may be considered fully serviceable up to five years from date of manufacture provided that the boxes have not been subjected to bad storage conditions. If cartridges from the same date as that of ammunition held in sealed boxes, have been expended in practice during the previous 12 months, and have functioned satisfactorily all ammunition held in sealed boxes may be regarded as serviceable irrespective of age.
(ii) Ammunition over five years old which has not been used for practice during the previous 12 months or ammunition in boxes which appears to have been subjected to bad storage conditions, shall be examined and tested.

(iii) To do this a sample box from each make and date of manufacture on charge shall be opened and the cartridges examined to see if they have deteriorated. Deterioration is indicated by verdigris or other signs of corrosion on the case or round the cap chamber. Forty rounds shall then be fired from a serviceable musket into a bank of earth or other safe place, to test for misfires, hangfires, pierced caps, bursts, etc.

Note. – Splits at the mouth may be ignored, unless the number is high or their severity is such that they extend down below the shoulder of the case.

(iv) The ammunition shall be dealt with as below on the result of this examination and test:

(a) If the visual condition of the ammunition appears good and the cartridges function satisfactorily at the above firing test, the ammunition should be regarded as serviceable.

(b) If the visual condition, was good, but it fails at the firing test, a retest should be carried out with another serviceable musket. If, at this retest, failures occur again and the weapon is above suspicion, the ammunition should he regarded as unserviceable. If no failures occur, the ammunition should be regarded as serviceable.

(c) If at the visual examination marked signs of verdigris are noticed around the cap, the ammunition should be regarded as unserviceable.

(d) The result of the examination and test of the ammunition from the sample box covers the remaining ammunition of the same make and date, unless there is reason to think that the box is not representative of the whole. In this case discretion must be exercised as to what further test will be necessary to eliminate boxes containing unserviceable ammunition.

Note. – Boxes of ammunition of the same make, and of dates of manufacture with not more than one month between extreme dates, may be regarded as one group for the purpose of this examination and test. The number of boxes in any one group, however, should not exceed about 20 boxes.

(II) Loose ammunition. – (i) This ammunition shall be examined periodically. The frequency of the examination will depend on local conditions, storage and the handling the ammunition has been subjected to, etc. If the ammunition is turned over frequently, the frequency and extent of the examinations may be curtailed.
(ii) The examination and test shall be as follows:

(a) Loose rounds, except those obviously unserviceable due to deterioration or excessive handling, of the same make and year of manufacture, will be treated generally as one group. Forty rounds which are suspected to be in the worst conditions will be taken and a test carried out as directed in sub-paragraph (iii) of (I) above, etc.

(b) If a large number of rounds are held and some obviously have been subjected to worse treatment than others, it may be necessary to divide them into several groups; tests being carried out from each separate group.

In any case of doubt the advice of the Chief Ordnance Officer at the nearest Arsenal shall be obtained. This officer will arrange for any inspection or tests necessary to be carried out.
N.B. – These instructions shall be followed as closely as possible. It may be necessary to amplify or modify them to suit local conditions.
11. Classification and accounts of ammunition. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV of 1866). – (a) Ammunition for service and for practice shall be kept separate. Service ammunition shall not be expended for practice. The “Service” of one year shall be used for “practice” in the next year so as to ensure old stock being used.
(b) Each box of ammunition, on receipt shall have a label pasted on it showing clearly (i) the contents, (ii) the date of receipt and (iii) whether it is for service or practice. All ball and buck-shot ammunition on receipt, shall be classified as service in the first instance, and an amount of the oldest service ammunition in stock equal to the amount received from the Arsenal shall be transferred to practice and labelled “practice” with the date of original receipt.

(c) All ammunitions issued to guards and escort shall be from service ammunition.

(d) Whenever any ammunition is expended, the Officer-in-charge of the party shall count all unexpended ammunition in pouches and all empty cases picked up, and shall be responsible for any deficiency.

(e) Buck-shot cartridges, when carried loose in large pouches, quickly become unserviceable and must be changed frequently. These shall therefore, always be carried in the expense pouch. If they fit loosely in the pouch, a piece of soft dry cloth should be inserted to prevent the pellets being shaken out.

(f) Ammunition carried in pouches shall be expended for practice after certain periods, which shall be fixed after tests have been carried out with the pouch ammunition.

(g) As blank ammunition readily absorbs moisture when exposed to the air, having no bullets to protect the charge, boxes of this ammunition shall not be opened until the ammunition is actually required for use, and shall not then be kept open longer than is necessary. A box having been once opened shall be temporarily reclosed by means of a tape band secured by shellac, cement, or varnish, if the contents are not expended at the time.

(h) An account of the receipt and issue of ammunition shall be kept in a stock register (in B.P. Form No. 191).

(i) Ammunition shall be expended according to the date of manufacture and not according to the date of receipt. A red ink entry giving the date of manufacture shall be made below the date of receipt in column 1 of the form.

(j) The Senior Deputy Commissioner, Armed Police, shall certify every month in the register that he has satisfied himself that all ammunition shown in stock can be satisfactorily accounted for.

12. Scales of arms and ammunition. – The following table shows the revised scales of arms and ammunition for the Calcutta Police as laid down in Government of India’s letter No. 1D/2/53-Police I, dated 16th November, 1953.
A. – Arms for Service.

(1) City Police (Calcutta) –
(i) Rifles/Muskets – 1/3 of total strength.

(ii) Revolvers – one per officer of and above the rank of Assistant Sub-Inspector.

(2) City Armed Police (Calcutta) –
(i) Rifles – 1/3 and muskets 2/3 of the total strength with an option to the local authorities to alter the proportion of rifles and muskets according to the local needs.

(ii) 4 Carbine Machine Thompsons for each hundred rifles/muskets authorised.

(iii) Revolvers – One per officer of and above the rank of Assistant Sub-Inspector or equivalent.

(3) Criminal Investigation Department (Intelligence Branch and Special Branch) –
Revolvers – One per officer down to the rank of Head Constables.
B. – Arms for Training.

(1) For City Police, City Armed Reserve –
(i) .22 rifles – one per 20 trainees.

(ii) .303 rifles/muskets .410 – one per each trainee.

(iii) .455/.38 revolvers – one per 10 trainees.

(iv) Carbine Machine Thompsons – one per 10 trainees.

(2) At training Centres –
(i) .22 rifles – one per 10 trainees.

(ii) .455/.38 revolvers – one per 10 trainees.

(iii) Carbine Machine Thompsons – one per 10 trainees.

(iv) .303 rifles/ .410 muskets – one per trainee.

C. – Ammunition for Service.

Category of ammunition.	Scale.
(1) .303 riaes/ .410 muskets………………………………………..	100 rounds per weapon.
(2) .455/.38 revolvers…………………………………………………	30 rounds per weapon.
(3) Carbine Machine Thompson……………………………………	92 rounds per weapon.
(4) Pistol Signal (very light) Illuminating rds. 12,……………….	19 rounds per weapon.
Rd. 4., Green 3-19.

D. – Ammunition for Practice.

Category of ammunition.	Scale
(i) .303 rifle/ .410 muskets	50 rounds per capita per annum.
(ii) .38/.455 revolver	60 rounds per capita per annum.
(iii) Carbine Machine Thompson	15 rounds per capita per annum.
(iv) Signal Pistol illuminating	1 round per 14 men per annum.
Red	1 round per 20 men per annum.
Green	1 round per 20 men. per annum.
(v) .303 rifle/ .410 muskets blank	10 rounds per capita per annum.
(vi) .22 in rifile Ball	10 rounds per capita per annum.

E. – Ammunition for training.

Category of ammunition	Scale
(i) .303 rifle/ .410 musket	100 rounds per trainee per annum.
(ii) .38/.455 revolver	70 rounds per trainee per annum.
(iii) Carbine Machine Thompson	50 rounds per trainee per annum.
(iv) .22 in rifle Ball	10 rounds per trainee per annum.

Note. – (1) Blank ammunition will be supplied up to the extent of 10 rounds per weapon per annum.

(2) In the above scales for .410 ammunition, the quantities indicated are for both ball and buckshot. It is left to States to indicate the proportion in which they require ball and buckshot.

Tear Smoke Squad.

The sanctioned scale of ammunition for practice per squad per annum is –

Spedsheat grenades	12
Threeway grenades	12
Shells – long range	16
Shells – short range	16
Shells – Flite rite	2.2/3

13. General instructions regarding indents for ordnance stores. – The arms, ammunition and connected stores shall be indented for from time to time according to the scales fixed for service, practice, training, etc., in the forms prescribed and in compliance with the instructions issued by the Government of India and the State Government.
14. Receipts for ordnance stores to be returned immediately. – (a) Receipts for arms, ammunition and stores issued from any Command Ordnance Depot or Arsenal shall be signed and returned by the Inspector, Central Armoury, without delay through the Commissioner to the Ordnance Officer-in-charge of the Command Ordnance Depot or Arsenal, as the case may be, with a view to their transmission to the Examiner of Ordnance Accounts as vouchers for the adjustment of ordnance accounts.
(b) A close adherence to the foregoing clause is particularly emphasised as much correspondence, labour and trouble fall on the Arsenal through the departmental rules not being adhered to by officers indenting for or returning stores.

15. Boxes containing ordnance stores how to be opened. – On receipt of ammunition or stores from the Arsenal, the boxes shall be carefully examined to see that they have not been damaged in any way in transit, but they shall not be opened until required for immediate use. Boxes of ammunition, the seals of which are intact, shall not be opened for the purpose of counting the contents only, as the boxes cannot be soldered up again, satisfactorily, and, if left open, the contents are likely to deteriorate. The quantity in the invoice from the Arsenal may be accepted as correct (vide Inspector-General of Ordnance’s letter No. 1478/2940, dated the 13th March, 1900).
16. Care of arms to be taken by officers. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV 1866). – (a) Officers to whom arms are issued shall be responsible for them until they are returned to store.
(b) In giving instructions in the care of arms, stress shall be laid on the following points :-

(i) Care shall be taken to prevent the barrel being bent or dented. A weapon shall never be used for carrying weights.

(ii) Care shall be taken not to run the muzzle into the ground. Should this be accidentally done, the dust shall be at once removed; for, if the weapon be fired with any obstruction in the muzzle, the barrel will probably burst.

(iii) The foresight shall be carefully protected from being bent, blunted or otherwise injured.

(iv) The “pull off” of a weapon should always be in accordance with E.M.E. Regulations published from time to time. All defects in the “pull off” shall be rectified by an Armourer only.

(v) A trigger-tester may be used to ascertain the weight of force required to “pull off.”

17. Periodical cleaning and overhaul of arms. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV 1866). – (a) Arms shall be cleaned once a week or oftener if considered necessary by the Deputy Commissioner.
(b) All muskets and rifles shall be stripped and overhauled once every half year, and the Armoury Inspector shall see that this is done by preparing a roster giving against each weapon the approximate date on which its next overhaul should be taken up. He shall also scrutinise as frequently as possible the work of the Armourers while they strip or reassemble them.

(c) All tear smoke guns and equipments shall be cleaned once every half year or earlier if necessary.

(d) To maintain a proper record of the dates of overhaul the Armoury Inspector shall enter these dates in the remarks column of B.P. Form No. 188. This shall be in addition to the vernacular register kept by the Armourer.

(e) The Inspector, Armoury, at his monthly check shall see that the overhauls are duly made and that the arms have been recalled from police stations, where necessary.

(f) The scale of materials and tools for the cleaning, lubrication and preservation of arms and general instructions for the cleaning and examination of arms are issued from time to time by the Senior Deputy Commissioner, Armed Police, according to the direction of the Government of India or the State Government.

18. Return of unserviceable and repairable arms and ordnance stores. – (a) Whenever any arms or ordnance stores except small arms ammunition are declared unserviceable or not repairable by the Central Armoury, a report in I.A. Form No. Z2098 shall be sent to the Officer-in-charge of the Arsenal concerned (as per instructions of the Government of India issued from time to time), direct with a request that permission to return the arms to the Arsenal for replacement or repair may be accorded. They shall on no account be sold or destroyed without specific orders.
(b) In the application for permission to return arms, component parts of arms or other ordnance stores, it shall be distinctly noted whether the arms, etc., to be returned are –

(i) surplus to requirements;

(ii) unserviceable and to be replaced by others;

(iii) for repairs and re-issue.

Note. – Orders regarding the disposal of arms surplus to requirements or other stores of ordnance supply shall in the first instance be obtained from the Commissioner, and on receipt of his orders it shall be referred to the Chief Ordnance Officer of the Arsenal concerned in I. A. Form No. Z2098 before the stores are returned to the Arsenal.

(c) On receipt of permission, the arms or ordnance stores including arms for repairs in Rifle Factory shall be sent to the Arsenal concerned and a report in I.A. Form No. Z2098 shall be submitted to the Chief Ordnance Officer.

(d) When arms are inspected by the Assistant Inspector Armourer of the Military Department (A.I.A.) action regarding return of unserviceable and repairable arms and ordnance store shall be taken according to the suggestions contained in his inspection report.

(e) In all cases of the return of unserviceable or repairable arms or stores to the Arsenal, receipt and issue vouchers each in quintuplicate in I.A. Form No. Z2096 showing the Arsenal nomenclature and the numbers of the stores, shall be sent by post so as to reach the Arsenal or Factory a day or two before the arrival of the stores. Three copies of the vouchers shall be signed and two copies shall remain unsigned.

(f) The receipt of arms, ammunition, empty cartridge cases or other stores returned to the Arsenal without proper vouchers will not be acknowledged, and such stores will remain in the Arsenal at the risk and responsibility of the senders.

19. Fired and empty cartridge cases. – (a) Fired cartridge cases shall be returned to the Ordnance Factory specified by the Director-General, Ordnance Factories, Calcutta as soon as possible after the annual musketry course. They shall be returned packed, where possible, in original packages separately from other types of ammunition, and the packages marked accordingly. Each package shall be examined by the Armoury Inspector before despatch to ensure that no live ammunition is present in the consignment and all relevant documents shall be endorsed “Certified free from explosives” and shall be signed by the Armoury Inspector before despatch.
(b) Where it is not possible to pack the fired cartridges in their original packages the Armoury Inspector shall use packages which will ensure maximum safety during transport and handling, and all packages containing ammunition returned shall be invariably marked clearly giving details of the contents.

(c) Under no circumstances shall the bullets be removed from “Misfires” of S.A.A. nor shall any round of ball or blank be tampered with. Misfired primers shall be packed in a separate container and the container marked “Misfired primers”.

(d) Every endeavour shall be made to retain the cartridge cases and ammunition empties including packages in good condition so that they may be used again. Upon their receipt in a serviceable condition depends a substantial proportion of new production.

20. Defective cartridges. – Misfired, and damaged cartridges S.A.A. shall be returned to the Ordnance Depot, Panagar, normally marked defective in I.A. Form No. Z2096.
21. Exploded and misfired cartridges to be packed separately. – Unexploded cartridges, i.e., cartridges that have misfired, shall be returned to the Ordnance Depot, Panagar, without the charges being removed, for examination as to the cause of the misfire, but shall be packed in a box by themselves. The exploded cases shall be packed in the presence of the Armoury Inspector. A certificate signed by the officer shall be submitted, stating that he has packed the exploded cartridges, and that he has satisfied himself that no unexploded cartridges have been included. The practice of mixing unexploded cartridges with exploded cases and sending them to the Arms and Ammunition Depot is highly dangerous to those concerned in the smelting of these cases.
Misfires or doubtful cases shall be kept entirely separate from fired cases and they shall be separately packed and marked as “misfires” and separate vouchers shall be prepared for them.
22. Preparation of vouchers when returning ordnance stores. – (a) When returning stores to the Allahabad or Jubbalpore Arsenal or to the Rifle Factory, Ishapur, the officer preparing the vouchers shall see –
(i) that the authority for the return of the stores is quoted on the vouchers;

(ii) that separate vouchers are submitted for small arms and their components, for ammunition and for accoutrements;

(iii) that vouchers, both receipt and delivery, are sent, and

(iv) that the ordnance establishment number and date of the voucher on which the stores were originally received on payment are quoted on the voucher, or if this is not available, that a certificate by the indenting officer concerned to the effect that the stores were originally issued on payment is endorsed on the voucher.

(b) When returning stores to the Arsenals or depots, five copies of vouchers, i.e., one receipt and four delivery vouchers, shall be prepared. Of these, one copy (i.e., of delivery voucher) shall be retained by the indenting officer or consignor and the remaining four (i.e., one receipt and three delivery vouchers) shall be forwarded to the ordnance establishment, who after examination of the stores, will return the receipt voucher to the consignor duly signed, in acknowledgement of receipt of the stores, retaining the other three copies (i.e., delivery vouchers). Instead of, therefore, a receipt voucher being attached to the indent for the replacement of the articles returned to the Arsenal, it will be sufficient if the Arsenal voucher number is quoted on the indent. [Letter No. C.B. 3505 (A.R.), dated the 29th July, 1914 from the Junior Controller of Military Supply Accounts, to the Accountant-General, Bengal],

23. Facsimile of the seals to be sent. – A facsimile of the seals used when despatching arms, empty fired cases and small arms ammunition, except boxes with original seal intact, shall be furnished to the Arsenal in every ease when a consignment is sent. The seals of the boxes shall be countersunk to avoid being broken or damaged in transit.
24. Despatch of ordnance stores. – (a) Before despatching any ordinance stores the following instructions shall be followed :-
(i) The correct nomenclature and the number of the stores shall be entered in the prescribed vouchers (I.A. Form No. Z.2096).

(ii) A packing note in Army Form No. G. 1028 shall be placed in each box, detailing its contents and giving the packer’s name.

(iii) The weight of the packing case or box and the station from which despatched shall be shown in the receipt and delivery vouchers (I.A. Form. No. Z.2096), which are forwarded with the railway receipt to the Arsenal.

(iv) Stores intended for the Allahabad Arsenal shall be booked to “Allahabad Fort Station” and not “Allahabad”.

(b) All arms whether repairable or unserviceable shall be carefully examined and unloaded before return to the Arsenal, and any small screws or other components found deficient shall be shown in the vouchers.

(c) No consignment of ordnance stores shall be forwarded “bearing” to the Arsenal. When stores are despatched to the Arsenal by railway or steamer, the amount paid as freight shall be entered in the delivery voucher. This is necessary to enable the Arsenal authorities to pay for any undercharge made by the railway or steamer company through error at the despatching station. The Arsenal authorities decline to pay demurrage incurred while enquiries are being made on this point.

25. Revolvers and revolver ammunition. – (a) A revolver of recognised pattern forms part of the equipment of every officer of the City and Armed Police of and above the rank of Assistant Sub-Inspector, and in case of the Detective Department and the Special Branch down to the rank of Head Constable.
(b) The scale of revolver ammunition sanctioned for the Calcutta Police has been noted in Regulation 12.

(c) No distinction shall be made between “Service” and “Practice” revolver ammunition which shall be kept together. The stock of revolver ammunition shall, however, never be allowed to fall below the amount prescribed for “Service”.

26. Custody of revolver and revolver ammunition. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV 1866). – (a) The Inspector, Central Armoury, shall be responsible for the security of revolvers and revolver ammunition in the Armoury while not in use. Similarly, the departments and units to which revolvers and ammunition have been issued as a permanent issue shall be responsible for the security of the weapons and the ammunition.
(b) The ammunition shall be kept separate and shown in a separate part of the register of ammunition. The annual supply shall be obtained on regular indent submitted in time in the prescribed form.

27. Repair of defective revolvers and disposal of condemned revolvers. – All defective .380 bore revolvers of non-ordnance origin which cannot be repaired by the Central Armoury shall be sent to Messrs. R.B. Rodda and Co., Calcutta, for repairs. If they are of opinion that any’ weapons are beyond repair their report shall be placed before a Committee appointed by the Senior Deputy Commissioner, Armed Police, for orders. If the Committee condemns the weapons as unserviceable, a copy of the Committee’s report (containing the makers’ number of the revolvers which have been condemned) shall be submitted to the Commissioner who will then pass final orders for their destruction. A copy of each order shall be sent to Messrs. Bodda and Co., who will forward the condemned weapons to the Commissioner for disposal.
28. Deposit of small arms and ammunition in the Central Armoury. – (a) All Inspectors, Sub-Inspectors, Sergeants, Jamadars and Assistant Sub-Inspectors as also the Head Constables of the Detective Department and the Special Branch proceeding on leave shall, if they possess any small arms, deposit their revolvers and ammunition to the Central Armoury unless the Deputy Commissioner in his discretion permits the officers to take their arms with them. This permission should ordinarily be granted when applied for.
(b) A register shall be maintained in the Central Armoury in which shall be entered particulars of all the arms and ammunition received from officers proceeding on leave. A proper receipt shall be issued to all officers who deposit their arms in the Central Armoury.

29. List of accoutrements. – (a) A list of accoutrements is given below:
(i) Belts, leather or webbing, with holster and pouch attached.

(ii) Bugles, regulation, infantry pattern.

(iii) Frogs, bayonet – Of brown leather. To he 22.86 c.m. in length, 5.08 c.m. broad at the belt end. The loop must be sufficiently large to permit the belt, clasp and buckle to pass through it easily. At the shoulder the frog to be 8.255 c.m. broad, sloping to 7.62 c.m. at the lower end. A strap and buckle to be attached near the shoulder in front to secure the bayonet scabbard.

(iv) Holsters pistol.

(v) Knots, sword – Brown leather, with acron.

(vi) Lanyards, pistol.

(vii) (a) Lathis, full size, of bamboo, 1.8288 metre long and 10.16 c.m. and 8.89 c.m. in girth at ends.

(b) Lathis, half size – Of bamboo, 0.9144 metre lony.

(viii) Plouches, ammunition – To be 16.61 c.m. x 11.43 c.m. x 5.08 c.m. to hold 20 rounds of ball cartridges.

(ix) Pouches, expense – Brown leather, with brass fittings and without bandolier.

(x) Scabbards, bayonet – Of brown leather, with brass fittings to fit sword bayonet.

(xi) Scabbards, sword – Of brown leather.

(xii) Slings, bugle.

(xiii) Slings, musket – To be 1.1176 metre by 3.81 c.m. with leather runner sown, on at one end and thong at the other to pass through two pairs of holes drilled 7.62 c.m. apart.

(xiv) Straps, greatcoat – Should be in pairs. Each 1.0414 metre long with a buckle at one end and with an additional strap with buckle 0.3048 metre long attached, 0.1016 metre from the buckle end. Third strap connecting the two shoulder straps. This strap should be .3556 metre long and should be in two parts connected with a buckle.

(xv) Swords – Straight infantry pattern, with half basket hilt of white metal, with CAP device.

(xvi) (a) Kukris for Gurkha Sepoys of the Armed Police.

(b) Frogs – Kukri.

(c) Scabbard – Kukri.

(b) Accoutrements for Sergeants, Assistant Sub-Inspectors, Jamadars, Head Constables, Non-commissioned officers, Sepoys and Constables may only be obtained on the written orders of the Deputy Commissioner, Headquarters, on the scale fixed by the Commissioner from time to time.

(c) Scale of tentage. – The following scale of tents shall be provided :-

(1) One Hill Tent with the usual necessary tents for the. subordinate officers and pals at the rate of one pal for four men to provide accommodation at one time for the total number of men mobilised every two mouths before being sent to Police Training College.

(2) One Hill Tent with the usual necessary tents for the subordinate officers and pals at the rate of one pal for four men to provide accommodation at one time for the total number of men including N.C.O’s (both armed and unarmed) going to different rifle ranges outside Calcutta for musketry practice.

(3) Pals at the rate of one pal for four men including N.C.O. to provide accommodation for armed pickets at strategic factories and institutions where built-in accommodation is not available.

(4) Two Swiss Cottage tents with necessary tents for superior officers.

30. Cleaning of accoutrement. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV 1866). – The Inspector Central Armoury is responsible for the proper storage and maintenance of those items of accoutrements which are obtained from the Ordnance Depots, while the Inspector, Clothing Department, is responsible in respect of those item which are obtained otherwise. They shall take steps to ensure that the accoutrements are properly cleaned and are always kept ready for issue at moment’s notice. Officers and men to whom the accoutrements are issued shall themselves be responsible for keeping them clean.
31. Committee on ordnance and other stores. – (a) Separate Committees shall be appointed by the Senior Deputy Commissioner, Armed Police, each ordinarily consisting of three members (preferably presided over by the Senior Deputy Commissioner himself) for the purpose of –
(i) examining new arms, accoutrements, ordnance stores, furniture and other dead stock received. The proceedings of the Committee shall be entered in a Committee Book. When articles are taken in stock a cross-reference shall be made to the page-number of the stock book in which they are entered;

(ii) The items of unserviceable stores shall be entered in the Condemnation Board Register of Brigade Armoury and signed by each member of the Committee. The Committee shall come to a definite decision as to how the article became unserviceable, i.e., whether through fair wear and tear or otherwise, and to the method of their disposal. If the period the articles have been in use cannot be ascertained, a certificate to that effect shall be entered in the order column of the Condemnation Board Register of Brigade Armoury;

(iii) examining any stores, ordnance or departmental, when transferred to or received from other units temporarily or otherwise, the proceedings of the Committee shall be entered in the Committee Book (West Bengal Form No. 5338);

(v) passing orders for condemnation of camp equipage, if any, and other dead stock, as per procedure for condemnation laid down in sub-clause (ii) above, and

(vi) enquiring into the circumstances leading to the loss of ammunition or loss or damage of arms and parts thereof and of deciding whether the cost of replacement shall be borne by the State Government or otherwise.

(b) The reports of the Committee mentioned in the sub-clauses (i), (ii) and (v) of clause (a) above shall be in the form of a special report to be submitted by the Senior Deputy Commissioner, Armed Police, to the Commissioner with indents for orders.

Note. – It will not be necessary to submit along with the requisition for replacement of lost arms and ammunition the Committee report thereon to the Ordnance Department which shall be filed in the office of the Commissioner. The following certificate shall, however, be entered on all copies of such requisitions :-

“Certified that the loss (state the number and descriptions of articles lost) has been duly investigated and I accordingly sanction the write off.”
(c) When the loss or damage of arms, ammunition, etc., is found by the Committee to be due to carelessness, the Committee shall assess the actual value of such articles and direct that the amount, be deducted from the pay of the officer at fault, I.A. Form No. A.498 being used for this purpose.

32. Inspection of arms by the A.I.A. of the Military Department. – (i) One-third of the total stock of the Calcutta Police arms shall be inspected by the Assistant Inspector Armourer of the Military Department once every year. The Senior Deputy Commissioner, Armed Police, shall arrange the date of inspection in communication with the proper Military Authority.
(ii) An officer nominated by the Senior Deputy Commissioner, Armed Police, shall be present during the inspection.

(iii) The Assistant Inspector Armourer shall prepare his report in duplicate in the prescribed form and shall keep one copy with himself for reference and hand over the other copy to the officer of the Calcutta Police present at the inspection.

(iv) On receipt of the report of the Assistant Inspector Armourer a Board shall be assembled presided over by the Senior Deputy Commissioner, Armed Police, and two other officers, one of whom shall be the officer who attended the inspection.

(v) The Board shall ascertain the cause and fix responsibility for all deficiencies and damages reported by the Assistant Inspector Armourer.

(vi) The Senior Deputy Commissioner, Armed Police, shall have three copies of the report of the said Assistant Inspector, and the decision of the Board thereon made and dispose of them as noted below retaining the original for the use of the Armoury:

(1) One copy shall be forwarded to the Commissioner with further remarks, if any;

(2) One copy’ shall be sent to the proper Military-Authority.

(vii) The Senior Deputy Commissioner, Armed Police, is responsible that all necessary action is taken on the report of the Assistant Inspector Armourer and that a certificate is submitted to the Commissioner as soon as possible that all repairs and replacements recommended by the Assistant Inspector have been carried out.

33. Inspection of arms by Departmental officers. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV 1866). – Besides the inspection by the Assistant Inspector Armourer of the Military Department there shall be a monthly inspection by each Company’ Commander, quarterly inspection by the Assistant Commissioner and half-yearly inspection by the Senior Deputy Commissioner, Armed Police, of the arms and ammunition issued to the Calcutta Armed Police from the Central Armoury.
The Senior Deputy Commissioner, Armed Police shall also inspect the Central Armoury in January each year and submit his report, in triplicate, to the Deputy Commissioner of Police, Headquarters.
34. Annual statement showing the strength and armament of the Force. – (a) An annual statement showing the strength and armament of the Force shall be submitted in B.P. Form No. 192 to the Commissioner by the Central Reserve Officer and Inspector of Armoury on or before the 10th January, every year. The Central Reserve Officer shall supply the strength and the Armoury Inspector the armament.
(b) Under the heading “Police Officers below the rank of Assistant Commissioner” shall be shown Inspectors, Sergeants and Sub-Inspectors as the case may be.

(c) In a separate statement shall be shown the sanctioned strength of each class of officers as well as the vacancies in each class which must tally with the total strength and vacancies shown in columns 1(1), II(I), III(I), IV(I), and V(I).

(d) Particular care shall be taken to see that the grand totals of arms shown in the statement tally with the total sanctioned number of arms for all purposes, both permanent and temporary, but arms temporarily lent by one division or department to another shall be included only in the statement of the division or department which permanently possesses them.

(e) Only such arms in possession or the Police as are supplied under the sanction and at the cost of the State Government shall be included in the statement, and weapons , which Police officers purchase at their own private cost shall be excluded.

35. Registers and Records. – The Registers and records to be maintained in the Armoury are shown in Appendix –
“(See Appendix to Regulation 90, Chapter IV, Privileges and General Instructions.)
36. Permanent and temporary issue of revolvers from the Central Armoury. – (a) Revolvers shall be issued to officers and men on permanent basis or on temporary basis, i.e., for a period of over 24 hours and up to a week by the Central Armoury on receipt of recommendations from the Deputy Commissioners of Police of the divisions or departments to which they are attached. No such recommendation shall be made until the competence of an individual to handle a revolver has been assured, i.e., the passing of his Revolver course.
(b) A revolver thus issued shall be returned to the Armoury immediately when the holder is transferred to another division, department or post. If similar conditions for possession of arms exist there, a further recommendation on the lines of the above procedure shall be followed by the Deputy Commissioner concerned.

(c) The revolver issued on a permanent basis shall be regularly produced by the holder in person once a month between the hours of 9 a.m. and 5 p.m. to the Central Armoury for inspection and oiling. All defaulters shall be reported to their respective Deputy Commissioners by the Inspector, Central Armoury, for punishment.

(d) Any damage done to a weapon through negligence or otherwise, shall render the holder liable to bear the cost of repair and the full cost of the weapon if assessed as unserviceable.

37. Drawal of arms and ammunition from the Central Armoury. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV 1866). – All drawals of arms and ammunition from the Central Armoury (except daily issues) shall be supported by written applications bearing the recommendation of the Deputy or Assistant Commissioner of the division or department concerned, otherwise no issues shall be permitted.
38. Delivery and return of arms, etc., to the Central Armoury. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV 1866). – All officers and men arriving at the Central Armoury for drawal or return of arms and ammunition shall observe the following instructions :-
(a) They shall queue up in a single file and wait their turn in an orderly manner. There shall be no crowding in the Armoury.

(b) They shall not throw any arms or ammunition the counter at the time of return.

(c) They shall wait until the completion of, cheeking of arms, etc., returned by them.

(d) They shall not load or unload at the Central Armoury counter at the time of receiving or returning the arms.

(e) They shall not return a loaded weapon at the counter. Any divergence of the procedure detailed above or disorderly conduct arising from its infringement shall be severely dealt with.

39. Issue of Command certificate and endorsement to be made therein. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV 1866). – (a) Officers and men detailed for duty with arms shall be given a Command Certificate by the Reserve Officer or the Duty Officer of the unit in which the following details shall be stated :-
(i) Individual’s name and rank in full.

(ii) General number, if any.

(iii) An endorsement showing that the individual is authorised to carry arms.

(iv) Nature of duty.

(v) Full signature of the Reserve Officer or Duty Officer with official stamp.

(vi) Full signature of the individual in whose favour the Command Certificate is issued.

The above Command Certificate should be kept in the Central Armoury till the individual returns the arms to the Armoury. There shall be altogether separate Command Certificate for issue of arms and ammunition to an individual.
(b) Officers and men taking arms from the Central Armoury shall return the same immediately after each tour of duty.

CHAPTER XXIII

Calcutta Police Hospital and Medical Attendance

1. Medical aid to officers and men of the Calcutta Police. – (a) All gazetted officers of the Calcutta Police are entitled to free medical attendance from a Presidency Surgeon other than a Professor-Director. A Professor-Director may be consulted only on the advice of another Presidency Surgeon in which case the Professor-Director shall not charge any fee. When necessary, the Presidency Surgeon shall call at the residence of the gazetted officer.
(b) The Inspectors of Calcutta Police are entitled to free medical attendance and treatment from the Police Surgeon. Special cases may, however, be referred to Presidency Surgeon on the specific recommendation of the Police Surgeon in which case no fee shall be charged. The Inspectors of Calcutta Police are also entitled to free treatment at the Calcutta Police Hospital.

(c) Members of the Calcutta Police Force below the rank of Inspector are entitled to medical treatment and advice at the Calcutta Police Hospital, or, if necessary facilities are not available in the said hospital, they may, at the discretion of the Police Surgeon, be sent to any other State hospital for treatment as indoor patients after consultation with the Superintendent of the Hospital, or, in case of emergency, with the admitting officer thereof. The State Government shall, in such cases, bear the hospital fees charged, if any, as well as the cost of X ray, bacteriological examinations or any other special treatment that may be considered necessary either by the Police Surgeon or by the Superintendent of the respective hospitals as the case may be.

(d) During their stay in the Calcutta Police Hospital or State hospitals as the case may be the Police officers shall have to pay for diet at the following rates :-

Inspectors of Police – Re. 1.50 nP. per diem. Sub-Inspectors and Sergeants of Police – Re. 1.00 nP. per diem.

Assistant Sub-Inspectors and officers below that rank – Nil.

2. Physical fitness of Police officers. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV 1866). – Activity, strength and good health in a Police officer are essential for the performance of his duties. If, therefore, any Police officer is suffering from any disease, constitutional affection, or bodily infirmity, which prevents the active performance of his duties, the Deputy Commissioner shall have him medically examined by the Police Surgeon and if he is reported by the Police Surgeon to be unfit for active duty he should either be placed on leave until cured, or if the disease is incurable he shall be removed from service, or a report submitted for his removal, as the case may be. Where necessary, the Commissioner will arrange with the Director of Health Services for convening a Medical Board.
3. Medical attendance and treatment of gazetted Police officers. – (1) The conditions of medical attendance and treatment of I.P. and I.P.S. officers are regulated by the Secretary of State’s Services (Medical Attendance) Rules, 1938, and the All-India Services (Medical Attendance) Rules, 1954, respectively.
(2) Gazetted Police officers are entitled to advice and treatment, free of charge, from any of the Presidency Surgeons whom they wish to consult. If any such officer is in need of a medical certificate, he may obtain the same from the Presidency Surgeon under whose treatment he has placed himself. The Presidency Surgeon consulted shall not be entitled to charge any fee.
(3) Gazetted Police officers in Calcutta who are entitled to free treatment by Presidency Surgeons shall be allowed –
(a) bacteriological and pathological examination free of charge on the recommendation of a Presidency Surgon, at a Government institution where arrangements for such examinations exist;

(b) cardiographic examination at Government institutions on the recommendation of the Presidency Surgeon, at a fee of Rs. 3 per case;

(c) X-ray examination at Government institutions providing facilities for such examination at a fee of Rs. 5 for each examination;

(d) advice from the consultants of the State hospitals in Calcutta and the Carmaichael Hospital for tropical diseases attached to the School of Tropical Medicine, Calcutta, free of charge, if the consultation takes place at the institution in which the consultant works, provided that –

(i) if the gazetted Police officer is physically unable to visit the institution, the Presidency Surgeon attending him may request the consultant to have a consultation at the place where the grazetted Police officer is, in which case no fee shall be paid;

(ii) the consultant may fix the consultation at a place convenient to the gazetted Police officer and himself other than the institution at which he is working in which case as well no fee shall be paid.

Explanation. – The expression “consultants” includes the specialist in Radiology and diseases of the Ear, Nose and Throat in the Medical College.
Note. – These concessions shall be granted to both indoor and outdoor patients.

(4) The concessions provided in paragraph (3) regarding specialised treatment shall not apply to dental requirements.
4. Medical treatment of the staff of the Calcutta Police Hospital. – The Medical Officers and Nurses attached to Calcutta Police Hospital in case of illness, shall be entitled to free treatment in Calcutta Police Hospital.
5. Medical treatment of officers injured in the execution of their duties. – (a) All Government servants shall get free treatment if they are attacked and injured in the execution of their duty, or are attacked and injured on account of their official position whether during civil disturbances or otherwise. All incidental charges in connection with the said treatment (including the cost of special medicines, special nursing as are certified in writing by the attending Government physician to be essential for the recovery or for the prevention of serious deterioration in the condition of the Government servant and the cost of the diet) shall be met by the State Government, and if any charge is borne by a Government servant in connection with the said treatment, he shall be reimbursed by the State Government to the extent of the amount so borne. This concession is admissible to a Government servant whether on duty or on leave, when he is attacked and injured in the abovesaid circumstances. In the case of a Government servant on leave it may, in actual practice, be difficult for a Government servant to prove that he was attacked and injured because he was a Government servant; in such cases, it should be assumed, unless the facts of the case give a clear indication to the contrary, that the Government servant on leave was attacked and injured on account of his official position.
(b) All Government servants who are injured or who fall sick as a result of accident in the execution of official duties shall be reimbursed to the extent of two-thirds of their cost of treatment in the manner laid down in the West Bengal Services (Medical Attendance and Treatment of Injury) Rules, 1954.

6. Medical treatment of personal servants of officers and contingency menlais. – Personal servants of officers and contingency menials are not entitled to indoor treatment in the Police Hospital except the servants and menials of the Calcutta Police Hospital who may be treated in the In-patient Department of the hospital free of all charges.
Note. – Syces of the Calcutta Mounted Police when attacked and injured in the actual performance of their duties are entitled to free medical treatment at the Police Hospital.

7. Preventive measures against malaria. – (a) In order to protect the members of the Force living in barracks from malaria, adequate measures shall be adopted when malaria is prevalent, as advised by the Public Health Department and Police Surgeon from time to time and published in the Calcutta Police Gazette.
(b) Every member of the force suffering from fever in any station must receive prompt treatment by a doctor.

(c) All mosquito nets in quarters and barracks shall be tied over the beds, and tucked in under the mattresses in the afternoon before dusk. The nets shall be well shaken before tying to see that no mosquitoes are inside. The mosquito nets shall be kept in good repair so that there may not be any holes in them. In order to ensure this the nets shall he examined by the Officer-in-charge or the next senior officer once a month at least during the months of June to December.

Note. – Action taken under this clause shall daily form the subject of an entry in police station and outpost general diaries.

(d) The Officer-in-charge of Police barracks must instruct their subordinates accordingly, and see that these measures are invariably adopted.

(e) The responsibility of officers for the health of their subordinates cannot be too greatly emphasised. It is therefore the duty of inspecting officers to see that these rules are carefully observed.

(f) Officer-in-charge of stations, outposts, companies or detachments shall also be responsible to enforce and check the orders in regard to anti-malaria or other health and sanitary measures that may from time to time be issued by the Commissioner or the competent medical and health authorities.

8. Police Surgeon. – The Police Surgeon is in charge of the Calcutta Police Hospital. He is also the Medical Officer for the entire Calcutta Police Force. From time to time he will visit the Police Establishments, and Officers-in-charge of all these Establishments shall give him all necessary co-operation and also carry out the directions given by him.
9. Admission into the Police Hospital. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV 1866). – (a) An officer below the rank of Inspector who wishes to go to hospital shall report himself to his immediate superior. (If he is attached to Headquarters, the Armed Police or the Mounted Police, he shall when possible, attend Sick Parade.) He shall be sent to hospital with a sick report in West Bengal Form No. 5246 (B.P. Form No. 195). If an officer in emergent circumstances appears at the Police Hospital without a sick report the Medical Officer shall, if necessary, admit him, and in any case shall immediately inform the man’s immediate official superior.
(b) It is important that the number and posting of the sick officer and also the signature, designation and posting of the officer sending him to hospital shall be clearly noted in the sick report.

(c) Officers of the rank of Inspector need not carry a sick report, but would be treated at the Out-patients’ or In-patients’ Department on their personal application.

10. Medical history sheet. – Whenever a Police officer is admitted into the Calcutta Police Hospital the officer who sent him to the hospital shall have his medical history sheet in West Bengal Form No, 5247 (B.P. Form No. 196) sent to the hospital at once. The history sheet will remain in hospital as long as the patient is under treatment, and on his discharge the Medical Officer shall fill up the necessary columns and return it to the officer concerned to be filed with the service book of the officer admitted to the hospital.
When a Police officer is admitted into the hospital from a police station or court the Officer-in-charge shall forthwith inform the Divisional Deputy Commissioner so that his history sheet may be sent to the hospital.
11. Discharge from hospital. – According to the nature and severity of illness officers and men are treated in the hospital in the Out-patients’ or In-patients’ Department. The procedure to be observed for discharge of a person after treatment in each of the department is shown below :-
(a) In the Out-patients’ Department the person concerned undergoing treatment shall be provided with an out-patients’ ticket in West Bengal Form No. 769 along with the sick report in which the Medical Officer shall report in column 4 his recommendations regarding leave, rest, light duty, medicine and duty or duty (see note below) and the report shall be sent to the office from whom it was received for necessary action.

The sick report with recommendation of the Medical Officer will continue to be presented each time a patient is required to attend the hospital during the course of particular illness. At the end of the illness when he is discharged as fit by the Medical Officer, the sick report is to be sent back to the officer from whom it was received who will despatch the same to the Reserve Officer concerned.
Note. – The terms leave, rest, light duty, medicine and duty or duty used by the Medical Officer means as follows :-

Leave. – The individual is not expected to do any duty and may move about and leave his barracks and stay away for this period.
Rest. – The individual performs no duty but may not be permitted to leave barracks. He will attend roll call and all musters.
Light duty. – The individual does not perform duties of a strenuous nature, i.e., duties with arms, emergency turn-outs, P.T. or Parades. He may be sent on normal unarmed patrol, made to work as office orderlies etc., and to do all other duties that may be considered ‘light’ by his superior officer. The period of such duty should not exceed six hours a day. In case of emergency the Deputy Commissioner concerned may call upon him for full duty. The individual will wear uniform. Any particular duty may be referred to the Police Surgeon for an opinion as to ‘light’ or ‘Strenuous’.
For Traffiic Police. – The individual will not be put on duty except to operate traffic light.
Medicine and duty. – The individual will perform all duties and attend hospital before or after duty hours for treatment.
Duty. – The individual has no justifiable reason to report sick and may be a malingerer.
(b) In the In-patients’ Department, the person concerned, on discharge from the hospital, will be famished with a discharge certificate in West Bengal Form No. 4513 or a leave certificate in West Bengal Form No. 5245 or 7992A as applicable. Recommendations for rest and short leave will be endorsed on the discharge certificate and leave will be recommended on West Bengal Form No. 5245 or 7992A.

Note. – This regulation is also applicable to the crews of the police launches and boats who are enlisted under the Calcutta Police Act.

12. Patients not to leave the Police Hospital without permission. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV 1866). – Police officers under treatment in the Police Hospital shall not leave the Hospital at their pleasure. They shall stay in the Hospital as long as the Police Surgeon or the Resident Medical Officer considers it necessary for them to do so for their treatment. Patients cannot be discharged from the Hospital without orders from the Police Surgeon or the Resident Medical Officer.
13. Playing of musical Instruments by the patients forbidden. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act IV 1866). – The playing of gramophones or other musical instruments by the patients in the Hospital is forbidden.
14. Visits to Police Hospital. – The Deputy Commissioner, Headquarters, shall visit the Police Hospital once a week and record his remarks in the Visitors’ Book. Other Deputy Commissioners and all Assistant Commissioners may also visit the Police Hospital and record their remarks in the Visitors’ Book.
15. Visitors. – The ordinary hours for visitors are from 16.00 to 18.00 hrs. Visitors intending to visit a patient at any other time must obtain permission from the Matron, the Medical Officer or the Sister-in-charge of the block in the absence of the Medical Officer.
In cases of patients seriously or dangerously ill visitors may be permitted at any time and an attendant may be allowed at the discretion of the Resident Medical Officer.
16. Responsibility for stores and equipment. – The Police Surgeon shall be responsible for all stores and equipment in the Police Hospital.
17. Diet Clerk and his duties. – The Calcutta Police Hospital is ordinarily meant for the treatment of the members of the Calcutta Police Force, of the members of the West Bengal Police Force stationed in Calcutta, in the district of 24-Parganas and in the Railway Police district, Sealdah, and of the operational ranks of the West Bengal Fire Service, stationed in Calcutta subordinate to Section Officers. A lower division clerk from the accounts department of the Calcutta Police Hospital is employed as the Diet Clerk to maintain a correct and careful account of expenditure on account of diet of the patients. To help him in this work one literate constable is attached as Diet Sarkar from each of the two districts, viz., 24-Parganas and Railway Police, Sealdah, in accordance with regulation 1034A of Police Regulations, West Bengal.
The duties of the Diet Clerk will be as follows :-
(1) He will keep correct accounts of daily admission and discharges.

(2) He will be primarily responsible for accounting of all diets prescribed.

(3) He will consolidate all diets prescribed by the Medical Officers in the wards and place orders for the supply of items of the diet for the following day with the contractor.

(4) He will maintain the books prescribed for accounting up-to-date by daily entries.

(5) He will keep a check on the total expenditure on the diet, and bring to the notice of the Police Surgeon any expenditure in excess of that prescribed for collective and/or individual diets.

(6) He will work out the average cost of diet at the end of each month by dividing the total monthly cost by the number of patient-days during the month and prepare the diet abstract or other accounting forms that may be prescribed from time to time, in relevant cases.

(7) He will prepare the diet recovery bills where required and follow up the recoveries. He will bring to the notice of the Police Surgeon any unreasonable delay in recoveries or any short recovery by the recovering office individuals.

(8) Where recoveries are made in cash he will forthwith deposit the money with the Accountant and obtain receipt for the same.

(9) In indenting for items constituting diets he will see that the diet does not become monotonous and in this respect he will prepare indents with an eye to variety in consultation with the Steward.

(10) He will maintain separate accounts, for all articles of diet which may be rationed as required by the rationing authority.

(11) He should see that total number of diets as prescribed by the Medical Officers tally with the number of patients for the day.

(12) In receiving all supplies from the contractors he will check articles himself for quantity and get the Medical Officer on duty to check the quality at the time of supply and obtain his certificate to that effect and will then sign the delivery voucher of the contractor.

He will not receive any articles from the contractor which is not certified by the Medical Officer on duty as to quality.
The following books will be maintained by the Diet Clerk:
(a) Register of Patients – in which shall be recorded the name, number, posting and the days of admissions and discharges of the In-patients in the Hospital according to districts, divisions and departments.

(b) Diet Register – in which shall be recorded day by day the number of each of different types of diets prescribed by the Medical Officers and a detail of total abstracts of all items constituting the total of all different types of diet. At the end of the month he will add the quantity of each item supplied by the contractor throughout the month and will compare the bill of the contractor with those figures in the book.

(c) Recovery Register – in which shall be recorded all recoveries made from different districts, divisions, departments and individuals as per intimation or in cash as the case may be.

For the purpose of following up recovery he will maintain a subsidiary book according to districts, divisions, departments, etc., in which all accounts pertaining to them will be shown with a cross-reference to the Recovery Register.
The two literate constables mentioned above from 24-Parganas and Railway Police, Sealdah, will help the Diet Clerk in his duties.
18. Hospital stoppages – Recoveries in respect of officers. – (a) The daily charges mentioned in regulation 1(d) may in the case of Inspectors be paid in cash if they so desire or they may accept a debit voucher raised against them by the Police Surgeon which may be forwarded to the Accountant-General, West Bengal, for deduction from their pay.
In the case of Sergeants and Sub-Inspectors whose pays are drawn through establishment pay bills, the Police Surgeon will raise a debit against them and forward his demand to the Deputy Commissioner/ Superintendents of Police for recovery. The Deputy Commissioner or Superintendent of Police will cause recovery of this demand through his establishment bill, and will inform the Police Surgeon the number and date of the pay bill in which recoveries have been effected or if realised in cash, the number and date of the Treasury Voucher in which the cash was credited to Treasury.
(b) If an officer who has been in Hospital is transferred before receipt of demand for Hospital stoppage, the Deputy Commission of the division or department/ the Superintendent of Police of the district from which the officer was admitted into Hospital, will, on receipt of the demand for recovery, forward the demand to the Deputy Commissioner or Superintendent of Police of the district to which the officer is transferred with an intimation to the Police Surgeon. The demand for Hospital stoppage shall on no account be returned to the Calcutta Police Hospital thus causing unnecessary delay in the recoveries.

19. Punishment of compounder, matron, nurses and menial staff attached to police hospital. – (a) The Police Surgeons may inflict punishment on compounders, matrons, nurses and menial staff attached to Police Hospital. If there be cause for complaint, the Deputy Commissioner concerned shall bring the matter to the notice of the Police Surgeon for necessary action.
(b) The Bengal Subordinate Services (Discipline and Appeal) Rules, 1936, has a separate entry in regard to Calcutta Police Hospital.

20. Hospital discipline. (Section 3, Bengal Act II of 1866) (Section 9, Bengal Act V 1866). – The following instructions are laid down for guidance of the Police officers and men undergoing treatment in the Police Hospital :-
(a) All patients must abide by the rules of the Hospital.

(b) Patients who are capable of doing some form of useful work in the wards in the opinion of the Medical Officers should help the staff. Refusal to do so when called upon is liable to be reported to their superior officers for such action as they may like to take.

(c) Patients who are not restricted to bed will make their own beds in the morning or at any other time when so required, and will clean and tidy their own-bedside lockers.

(d) The patients should bring with them in addition to the mosquito net their shaving kit (if any), comb, toothbrush (if used) and hand mirror to shave and to tidy’ their face.

CHAPTER XXIV

Awards and Rewards

1. Awards which may be recommended by the Commissioner. – The following awards have been instituted by the President to be conferred on members of Police Forces and organised Fire Services throughout the Indian Union in consideration of meritorious service or gallantry and out standing devotion to duty:
(1) President’s Police and Fire Services Medal.

(2) Police Medal.

Recommendations for these awards may be made by the Commissioner in the manner prescribed hereinafter. The names of those to whom these medals may be awarded shall be published in the Gazette of India.
2. Procedure for submission of recommendations for the grant of the President’s Police and Fire Services Medal. – (a) The qualifications for the grant of the President’s Police and Fire Services Medal shall be as follows :-
(i) Conspicuous gallantry in saving life and property, or in preventing crime or arresting criminals, the risks incurred being estimated with due regard to the obligations and duties of the officer concerned.

(ii) A specially distinguished record in Police service.

(iii) Success in organising Police or Fire Services or in maintaining their organisations under special difficulties.

(iv) Special service in dealing with serious or widespread outbreaks of crime or public disorder, or fire.

(v) Prolonged service; but only when distinguished by very exceptional ability and merit.

(b) After obtaining the recommendations of the Deputy Commissioners, the Commissioner shall submit his recommendations to the State Government by the l8t May for the Independence Day Award, and the 10th October for the Republic Day Award. Recommendations for the award on the ground of conspicuous gallantry may be made as soon as possible after the occasion on which the conspicuous gallantry was shown but not before the completion of the judicial proceedings, if any, into the event which occasioned the recommendation.

(c) All recommendations shall state the name and rank of the persons recommended, the name of the Police or Fire Service of which he is or was a member and particulars of the gallantry or service for which the grant of the medal is recommended. All recommendations must be treated as confidential.

3. Grant of a Bar the President’s Police and Fire Services Medal. – Any act of gallantry which is worthy of recognition by the award of the PRESIDENT’S POLICE AND FIRE SERVICES MEDAL, but is performed by one upon whom the Decoration has already been conferred, may be recorded by’ a Bar attached to the riband by which the medal is suspended. For every such additional act an additional Bar may be added and for each Bar awarded a small silver rose shall be added to the riband when worn alone. Recommendations for the grant of a Bar shall be submitted in the same manner as recommendations for the grant of the Medal.
4. Monetary allowances admissible to recipients of the President’s Police and Fire Services medal and of the Bar to the Medal. – (a) Recipients of the President’s Police and Fire Services Medal or a Bar to the medal, shall, where the Decoration is awarded for an act of gallantry, be entitled to monetary allowance subject to the conditions set forth below. The charges thereof shall be borne by the revenues of the State concerned:
(i) The allowance shall be granted only to officers of and below the rank of Inspector of Police. It shall not be merged into salary for the purpose of calculating average pay or pension.

(ii) The amount of the allowance should depend on the rank of the recipient at the time when the act of gallantry is performed and it should continue to be paid at that rate on promotion to higher ranks (including ranks above that of Inspector).

(iii) In the case of an officer already in receipt of an allowance, an addition should be made to the allowance, on the award of a Bar to the Medal, according to the rank of the recipient at the time when the services for which the Bar is awarded, are rendered, provided that if at the time of the award of the Bar the recipient is of higher rank than when he was awarded the medal, he shall be entitled to substitute for the original allowance plus the additional allowance, the amount of allowance he would be entitled to draw had he been awarded the Medal in his present rank.

(iv) Where an officer who has already been awarded either the King’s Police and Fire Services Medal or that Medal and a Bar or Bars thereto for gallantry is subsequently awarded the President’s Police and Fire Services Medal for a further act of gallantry, he shall be paid a monetary allowance attached to the Bar to the latter Medal in addition to the original allowance and not the full allowance attached to the Medal itself. Where an officer who has already been awarded the Indian Police Medal for gallantry is subsequently awarded the President’s Police and Fire Services Medal tor a further act of gallantry he shall be paid the full allowance attached to the latter Medal in addition to the original allowance.

(v) The allowance should be granted from the date of the act for which the award is given, and unless it is forfeited for misconduct, will continue until death.

(vi) Where an individual is in receipt of the allowance at the time of his death, it shall be continued for life or till remarriage to his widow (the first married wife having the preference). In the case of a posthumous award of the Medal or a Bar, the allowance should be paid, from the date of the act for which the award is made, to the widow (the first married wife having preference), for her life or till remarriage.

5. Forfeiture of the President’s Police and Fire Services Medal. – The President’s Police and Fire Services Medal is liable to be forfeited when the holder’ is guilty of disloyalty, cowardice in action or such conduct as in the opinion of the President brings the force into disrepute.
6. Procedure for submission of recommendations for the grant of the Police Medal. – (a) The Police Medal will be awarded:
(i) for conspicuous gallantry,

(ii) for valuable services characterised by resource and devotion to duty including prolonged service of ability and merit.

(b) After obtaining the recommendations of the Deputy Commissioners, the Commissioner shall submit his recommendations to the State Government by the 1st May for the Independence Day Award, and the 10th October for the Republic Day Award. Recommendations for the award on the ground of conspicuous gallantry may be made as soon as possible after the occasion, on which the conspicuous gallantry was shown but not before the completion of the judicial proceedings, if any, into the event which occasioned the recommendations.

(c) Each recommendation will state the name and rank of the person recommended, the Police Force or Fire Service of which he is or was a member and particulars of the action or service for which the grant of the medal is recommended.

All recommendations must be treated as confidential.
Note. – The award of the medal will not be a bar to the subsequent award of the President’s Police and Fire Services Medal.

7. Grant of a Bar to the Police Medal. – Any distinguished conduct or act of gallantry which is worthy of recognition by the award of the Police Medal, but is performed by one upon whom the Decoration has already been conferred, may be recorded by a Bar attached to the riband by which the medal is suspended. For every such additional act an additional Bar may be added and for each Bar awarded a small silver rose shall be added to the riband when worn alone.
8. Monetary allowances admissible to recipients of Police Medal and of the Bar to the Medal. – (a) The Police Medal when awarded for gallantry will carry, subject to the conditions set forth for the President’s Medal, a monetary allowance at half the rates sanctioned for the award of the President’s Medal for gallantry. The charges thereof shall be borne by the revenues of the State concerned.
(b) Where an officer who has already been awarded either the Indian Police Medal or that Medal and a Bar or Bars thereto for gallantry is subsequently awarded the Police Medal for a further act of gallantry, he shall be paid a monetary allowance attached to the Bar to the latter Medal in addition to the original allowance and not the full allowance attached to the Medal itself. Where an officer who has already been awarded the King’s Police and Fire Services Medal for gallantry is subsequently awarded the Police Medal for a further act of gallantry he should be paid the full allowance attached to the latter Medal in addition to the original allowance.

9. Forfeiture of the Police Medal. – The conditions and procedure laid down for the forfeiture of the President’s Police and Fire Services Medal (Regulation 5) shall also apply to the Police Medal.
10. Grant of certificates to subordinates. – Officers are forbidden to grant certificates to subordinates after they have ceased to have any official connection with them. If a subordinate asks a former superior to grant him a certificate, the latter should confine himself to saying that he will be glad to answer any reference that may be made by a would be employer. In answering such a reference the officer should be careful to guard himself by stating clearly that his answer applies only to the time when he had official relations with the applicant.
11. Rewards for the arrest of dacoits. – Any person or group of persons not being a member of the Police Force arresting and handing over to the Police a criminal in the act of committing dacoity or robbery or murder or of making preparation or assembling with others for that purpose may be rewarded as follows :-

For each unarmed person arrested

… Rs. 500

For each person arrested who is armed with firearms, sword, bomb, dagger, iron rod or any other weapon of offence

… Rs. 1,100

Where the arrest is due to more than one person acting collectively the amount of the reward admissible should be distributed to the different persons having regard to the part played by each in the arrest.
(b) The presentation of the reward rests solely with the Commissioner, who, if satisfied that the above conditions have been fulfilled, shall report to the State Government what reward he proposes to offer, and on receipt of orders, distribute it as promptly as possible after the conclusion of the legal proceedings. The Commissioner shall at once bring to the notice of the State Government all such cases deserving of reward.

(c) The following principles shall be observed in making recommendations for the grant of rewards for the arrest of dacoits :-

The sum of Rs. 500 and Rs. 1,500 respectively should be regarded as the maximum and not as the normal amount to be recommended. Recommendations should be carefully framed with regard to the financial circumstances of the person in whose favour the reward is recommended and the degree of personal courage and resources shown by him in his action. While the conspicuous display of these qualities should be adequately recognised, the reward recommended should not amount to a windfall out of all proportion to the ordinary means of the beneficiary. Where the act in question amounts to no more than the normal exercise the right of defence of property by a householder or his servants, it is obviously undesirable to transfer to the State.
Government the onus naturally falling on the employer of rewarding an act of personal loyalty or to constitute a claim on the part of a person who has saved his own property to a reward for doing so.
Note. – (i) Recommendation for award of any arms should be avoided except for exceptional reasons.

(ii) There is no bar to a recommendation for a reward being made in cases of arrest of dacoits while retreating after the commission of a dacoity or in the event of a dacoit being killed.

(iii) A reward may also be granted under this regulation to any person sustaining severe injury while attempting to arrest a dacoit and to the heir or heirs of any person killed in a similar attempt even though no arrest be actually made.

12. Grant of Rewards. – (a) The Commissioner and Deputy Commissioners are empowered to grant rewards not exceeding Rs. 500 and Rs. 150 respectively, –
(i) to any member of the general public for assisting the police in their duties, and

(ii) to a member of the police force for work done within the course of his ordinary duties when the work is, in the opinion of the officer granting the reward, of such exceptional merit or of such an arduous or peculiar nature as to justify a special reward.

(b) They are also empowered to offer similar rewards for the apprehension of offenders and for information leading to the discovery of crime.

Note. – Ordinarily a limit shall be placed on the time for which the offer of the reward will hold good in the first instance, and the condition shall be laid down that the reward will be paid for information leading to both the discovery of the crime and the conviction of the offender.

13. Rewards under Opium, Excise and other Acts. – Rewards can be granted for successful detection of cases under certain sections of the following special Acts :-
(i) The Opium Act, 1878 (I of 1878) – Debitable to Excise budget.

(ii) The Bengal Excise Act, 1909 (Bengal Act V of 1909) – Debitable to Excise budget.

(iii) The Arms Act, 1959 (Act No. 54 of 1959) – Debitable to Police budget.

(iv) The West Bengal Gambling and Prize Competitions Act, 1957 (W.B. Act XXXII of 1957) – Debitable to Police budget.

(v) The Indian Explosives Act, 1884 (IV of 1884) and the Explosive Substances Act, 1908 (VI of 1908) – Debitable to Police budget.

(vi) The Bengal Births and Deaths Registration Act, 1873 (Bengal Act IV of 1873) – Debitable to Police budget.

14. Eligibility for reward of superior officers. – Officers above the rank of Inspector are not eligible for rewards in cash. With the sanction of the State Government rewards in kind may be granted to Assistant Commissioners in very exceptional cases. An officiating Assistant Commissioner is eligible for a reward if the work for which it is granted was performed when he was in the rank of Inspector.
15. Rewards to clerks. – Clerks are not eligible for rewards for work done in the course of their ordinary duties. A clerk furnishing information leading to the detection of a case or to the apprehension of an offender may be considered for a reward in the same manner as any person, who is not a member of the Police Force.
16. Honoraria to Police officers and clerks. – The grant of honoraria to Police officers and clerks is governed by Fundamental Rule 46 and West Bengal Service Rules 62-64 (Part I) which apply to all servants of Government.
17. Distribution of rewards in connection with cases. – No rewards, whether in cash or kind, shall be distributed until the final disposal of the case in connection with which the rewards are sanctioned, except that a reward previously offered for the apprehension of an absconder shall be paid out irrespective of whether any judicial proceedings are likely to ensue or not. In other cases, there shall not be any avoidable delay in distributing rewards where these rewards are not concerned with cases which are under trial or triable in courts of law.
18. Procedure for granting and paying of rewards by Deputy Commissioners. – All reward statements other than those in connection with Opium, Excise and Cocaine cases, shall be submitted in duplicate to the Deputy Commissioner concerned through the Assistant Commissioner. Those from police stations shall go through the Officer-in-charge, and the case diaries shall be submitted with the statements. The statements shall be put up to the Deputy Commissioner without delay, and the reward orders passed by him shall be immediately entered in the District Order Book by the Reserve Officer, who shall deface each case diary and the duplicate copy of the reward statement with a rubber stamp “Entered in Reward Register”, and then return them to the officers concerned. The Officer-in-charge shall enter the order of the Deputy Commissioner in his Index of Crime against the case concerned.
The reward order shall then be entered in the Reward Bills Register. Once a month the total of the rewards granted shall be struck and signed by the Deputy Commissioner concerned and the Reward Bill Register sent to the (Finance Branch, Calcutta Police Directorate) on a date to be fixed by the Commissioner.
The Finance Branch shall prepare acquittance rolls from the Reward Register and send them to the Deputy Commissioner concerned for check and signature. On return of the acquittance rolls the Finance Branch shall make out a reward bill and shall send the cheque, pay order and acquittance rolls to the Deputy Commissioner concerned for distribution.
The Deputy Commissioner concerned shall return the pay order duly receipted and cash the cheque. All rewards shall be paid in the presence of the Deputy Commissioner concerned, who shall attest the payment. The rewards of men on leave shall be sent to them by money order and shall not be returned to the Finance Branch, Calcutta Police Directorate. After disbursement the acquittance rolls shall be returned to the Finance Branch, Calcutta Police Directorate together with a certificate of disbursement signed by the Deputy Commissioner concerned and details of the undisbursed amount, if any, and the undisbursed sum.
19. Payment of rewards by the Commissioner. – (a) All reward statements in cases including Arms Act cases, detected within the jurisdiction of the Commissioner which call for rewards above Rs. 150/- and up to Rs. 500/- any one case shall be submitted in duplicate, with case diaries to the Commissioner through the Deputy Commissioner concerned.
(b) The Commissioner is authorised to sanction rewards at his discretion, up to a limit of Rs. 500/- in each case, including detection in Arms Act cases in the town of Calcutta and its suburbs.

(c) Any proposal for payment of rewards exceeding Rs. 500/- shall be submitted for the approval of Government.

20. Promptness in connection with rewards essential. – It is most important that there should be no delay in :-
(a) submitting recommendations for rewards,

(b) passing orders,

(c) the preparation of bills, and

(d) the distribution of the rewards.

A reward is likely to be less appreciated by the recipient if he receives it after unnecessary delay.
21. Reasons for rewards to be clearly stated in order. – The reason for the grant of a reward shall be clearly stated in the reward order. When rewards are granted for good work in cases under the IPC or the Cr. PC mention of the section of Law will be enough.
22. Entry in service book or roll. – The grant of rewards to an officer and the reason therefor shall be entered in the Commissioner’s order book, in the District Order Book, and in red ink in the Officer’s service book or roll. Officers attesting such entries in service books or rolls shall initial in the margin of the District Order Book to show that the entries have been correctly made.
Note. – Rewards obtained in excise cases shall not be entered in the service book or roll unless the officers granting the reward so order. Rewards granted to officers who have merely taken part in a raid shall not be entered.

23. Rewards to be proportionate to allotment. – An officer authorised to grant reward shall see that rewards are not granted in excess of the amount allotted to him for the purpose.
24. Opium, Excise and Cocaine cases. – Court Inspectors shall submit to Deputy Commissioners not later then the 4th of each month a list in West Bengal Form No. 4365 of the Opium, Excise and Cocaine cases finally disposed of during the previous month in their respective courts.
(b) Investigating Officers shall submit to their Deputy Commissioner through the Officer-in-charge and the Assistant Commissioner not later than the 4th of each month reward memos in duplicate in West Bengal Form No. 4297 for good work done in their Opium, Excise and Cocaine cases which were finally disposed of during the previous month, i.e. – (a) cases decided in which no appeal lay, (b) cases in which the period of appeal expired without an appeal being made and (c) cases in which the appeal was decided by the appellate court.

(c) The recommendation for rewards shall be based on the value of the work done and not on the amount of the fines imposed. Special care shall be taken to see that rewards are not recommended for police officers for good work done by members of the public, e.g., informers. The good work done shall be stated concisely but sufficiently clearly to enable the officer competent to grant the reward to see exactly what rewards should be granted.

The part played by each of the persons recommended for rewards shall be clearly distinguished.
The quantity of opium, excisable articles, apparatus and implements, etc., seized in the case shall be clearly noted on the reward memo.
The reward memo should be accompanied also by (1) a short history of the case, (2) a copy of the Chemical Examiner’s report if the contraband seized is opium or cocaine, and (3) a copy of the judgment of the trying Magistrate and also of the appellate authority in case there was any appeal.
(d) On receipt of the Abstract, the reward memos and other documents mentioned in the preceding paragraph, the Deputy Commissioner shall make his recommendations. One copy of the reward memo shall be returned to the police station and the other copy with all the connected documents and the Abstract shall be forwarded to the Collector of Excise, Calcutta, through the Deputy Commissioner, Headquarters,

(e) Rewards shall be granted by the Collector of Excise to Police Officers and police informers subject to the budget grant placed at his disposal, and sent by him to the Commissioner along with a copy of acquittance roll in prescribed form. The acquittance roll showing receipts thereon taken from the different recipients of rewards shall be returned to the Collector of Excise with a disbursement certificate from the officer making disbursement of the reward money.

(f) The duplicate copies of the reward memos sent to the police stations shall be placed there in a separate file. Visiting Officers shall inspect this file in order to see (a) if reward reward memos have been submitted promptly, (b) whether reward orders have been passed and (c) if the rewards have been distributed. Assistant Commissioners shall pay special attention to this file.

CHAPTER XXV

Divisional Office

1. Clerical Establishment. – The clerical establishment in each divisional office (North, South, Central and Port Police) shall consist of a Head Clerk, an Accounts Clerk, a Stenographer and a staff of subordinate clerks.
2. Head Clerk. – The posts of Head Clerks of the divisional offices are borne in the cadre of the Upper Division Clerks of the Commissioner’s office. The Head Clerk shall be responsible for custody of cash received on encashment of establishment and contingent bills and furnish a cash security of rupees one thousand only except Head Clerk, Port Police who will furnish a cash security of Rs. 2,000/- only. In addition, he shall supervise the duties of other clerks under him.
3. Staff to be borne on the establishment of Calcutta Police Directorate. – All clerks of the divisional offices shall be borne on the establishment of the office of the Commissioner. All transfers or exchanges of clerks shall be arranged with the Calcutta Police Directorate.
4. Office hours. – The divisional offices shall remain open, on weekdays from 10 hours to 17 hours (Indian Standard Time) and on Saturdays 10 hours to 14 hours (Indian Standard Time).
All clerks shall attend office punctually at the appointed hour and work until office closes or for such longer period as may be necessary to dispose of their business.
A register of attendance shall be kept on the table of the Head Clerk, and the clerks will be required to note their time of arrival and departure daily with their initials. Clerks arriving at office up to 10 a.m. will sign in black ink, and those arriving after that time will sign in red. The register shall be put up once a week to the Deputy Commissioner or more often if required by him for inspection.
5. Illness of clerk. – In case of illness of a clerk he shall apply immediately to the head of his office for casual or regular leave as may be required by him. When absence from office for illness is likely to exceed three days, the absentee shall be required to furnish a medical certificate.
No clerk shall be permitted to absent himself from office without obtaining leave previously, except in case of serious illness and unavoidable circumstances. Clerks are warned of the consequences of taking leave in anticipation of sanction.
6. Illness of Deputy or Assistant Commissioners. – If a Deputy Commissioner or a subdivisional Assistant Commissioner is unable to attend office on account of illness for more than three consecutive days at any time, the fact is to be reported to the Commissioner for information and for such action as he may like to take.
7. Holidays. – The divisional offices shall remain closed on public holidays under the Negotiable Instruments Act, 1881, as per order of the Commissioner published in the “Calcutta Police Gazette”. It shall be open to the Head of an office to stop a holiday in case of exigencies of service or when there is heavy accumulation of arrear work. On holidays which are not notified under the Negotiable Instruments Act, 1881, but announced by executive order, the general rule shall be to close an office entirely only where the absence of the persons on whose behalf the holiday is given will prevent the work of the office from being properly done, otherwise the persons concerned should alone be permitted to absent themselves, the office being kept open.
No Police officer or clerk can claim a holiday as of right if there are essential or emergent duties to be performed.
8. Assumption of charge by a Deputy Commissioner of Police. – (a) When a Deputy Commissioner of Police proceeds on leave other than casual leave or is transferred elsewhere, he shall make over the charge of his office to the officer selected by the Commissioner. Both the relieved and relieving officers shall sign the usual chargesheets (West Bengal Form No. 2403), in triplicate. One copy of the form is to be sent to the Accountant-General, West Bengal, direct and the other two copies to the Calcutta Police Directorate for necessary action.
(b) Within seven days of assuming charge of a division, the Deputy Commissioner shall submit to the Commissioner a memorandum in B. P. Form No. 201 stating briefly the condition in which he has found the office registers, contract contingent and reward allotments, accounts of undisbursed pay, rent, etc., giving details of the balance in hand at the time of taking over charge.

9. Assumption of charge by Head Clerk and Accounts Clerk. – (a) When a Head Clerk or an Accounts Clerk is relieved, the relieving officer shall examine the accounts of the divisional office from the beginning of the month, and make a memorandum in the cash account of sums outstanding, or bills payable out of money already drawn or for which amounts have not been drawn or awaiting payment from the treasury. The memorandum shall be signed by both the relieved and relieving officers.
(b) The relieving officer shall also check the list, prepared for him by the relieved officer, of bills, pay contingencies, rewards, etc., pending preparation, encashment and submission to the Accountant-General.

(c) A relieving Head Clerk shall examine the stock and other books containing particulars of Government property and see that they agree with the articles in stock.

(d) The relieving officer shall take the earliest opportunity of examining all pending receipts and acquittance rolls and report to the Deputy Commissioner whether they are complete or otherwise.

(e) The Deputy Commissioner shall satisfy himself that the relieving officer has taken charge of the registers and files with which he has to deal and has noted all pending matters.

10. Opening of covers. – All covers addressed to the Deputy Commissioner of Police by his official designation shall be opened by the Head Clerk who shall initial the letters inside those covers find stamp them with the office date stamp. Covers addressed to the Deputy Commissioner by name should be made over to him at once but covers superscribed “Secret”, “Confidential” or “Personal” but not addressed by name may be opened by the Head Clerk if the Deputy Commissioner is away from office.
11. Register of letter received. – All letters received in the office shall be entered in the register of letters received and relevant entry numbers noted therein. They shall then be put up to the Deputy Commissioner of Police for endorsement or order.
The register shall be divided into two parts one for Government offices and departments and the other for the public in general. When a letter is entered which requires no reply, the abbreviation “N.R.” shall be prominently entered in column with the heading “Number and date of reply, etc.” of the register. This entry shall be made after the Deputy Commissioner has passed orders on the letter. In the column showing the subject-matter, a precise of a letter of which a copy is kept is not required, but only an indication of its contents will be sufficient for its identification.
If a paper on receipt is forwarded, in original, it shall be entered in this register as well as in the issue register.
12. Register of letters issued. – All letters and telegrams issued from the office of the divisional Deputy Commissioner (including half-marginal references, which are returned in original) shall be entered in the register of letters issued (in West Bengal Form No. 19) and the value of stamp used for each separate cover shall be duly noted in the column of that register headed “Value of stamp”. If more than one communication is sent in one cover the total value of stamp used shall be entered in the prescribed column against one of the entries only, a reference to this entry being given in the “remarks” column against the remaining communications.
Reminders shall not be separately registered. Their despatch with date shall be noted against the original entries in the column for reminder.
The letter “T” shall be entered in the remarks column in cases where service stamps are used in despatching telegrams in order to distinguish the expenditure from that for ordinary postage.
Papers upon which no further action is necessary will be shown in the “remarks” column as filed.
13. Numbering of letters endorsements, etc. – The issue number of a letter is the serial number given to it in accordance with the order in which it is entered in the issue register. When a letter or endorsement is issued to more than one officer it should have only one serial number, the number of officers to whom it is issued being indicated against it in brackets, Thus a letter numbered 10 issued to 12 Deputy Commissioners shall be numbered as 10(12). Similarly, if copies of this letter are issued to Assistant Commissioners of subdivisions and Officers-in-charge of police stations, the endorsement shall have only one serial number is the register, the endorsements being distinguished by sub-numbers put after an oblique line thus :-
10(12) To all Deputy Commissioners.
10/1(8) Copy to Assistant Commissioners of subdivisions.
10/2(26) Copy to all Officers-in-charge of police stations.
14. Peon Book. – Peon Books shall be maintained in West Bengal Form No. 47 for Head Office, other divisional and departmental offices and police stations in which receipts shall be taken for all papers sent out by hand to those places.
15. Treatment of secret and confidential papers. – (a) Documents requiring special precautions to prevent unauthorised disclosure of their contents shall be marked as “Secret” or “Confidential” according to their respective importance. When sent by post they shall be enclosed in double covers; the inner one shall be sealed and marked “Secret” or “Confidential” and shall be superscribed with the name only of the addressee, while the outer cover shall bear the usual official address and shall not be marked “Secret” or “Confidential”.
Such documents when sent by post shall always be registered with an acknowledgement due.
(b) Confidential papers shall not pass through the office. If the assistance of a clerk is necessary, the stenographer or the Head Clerk shall deal with them.

16. Custody of secret and confidential papers. – (a) All secret and confidential papers shall be kept in an almirah the key of which shall remain with the Deputy Commissioner. He shall be responsible for their safe custody.
If any document leaves his custody, he shall invariably obtain a receipt for it.
(b) At the end of each year and also prior to his transfer the Deputy Commissioner shall destroy all confidential papers which are no longer required.

(c) A confidential receipt register is to be maintained for the purpose; whenever any document leaves the possession of the Deputy Commissioner or is destroyed, a note against the appropriate entry in the register shall be made under his initial.

17. Service books and character rolls of clerks. – Service books (West Bengal Form No. 2620) and character rolls shall be maintained for all clerks. The Head Clerk shall keep the service books with them under lock and key. The character rolls shall remain in custody of the Office Superintendent at Lallbazar.

18. Divisional office Library. – (a) The Head Clerk shall be in charge of the office library. A catalogue of books shall be made and kept up-to-date in the following form :-

Serial No.

Title of books and reports.

Name of author.

Number of volumes.

Remarks.

(b) Each book shall be labelled with a number corresponding to a number in the catalogue and stamped with the office tamp. The books shall be divided into the following groups having separate pages and serials in the catalogue :-

(i) Acts (in chronological order).

(ii) Police Administration Reports (in chronological order).

(iii) Police Gazette.

(iv) Manuals including Civil Service Regulations, Civil Account Code, West Bengal Services Rules, etc.

(v) Miscellaneous.

(c) All correction slips shall forthwith be inserted in all publications and the date of entry entered at the end of each volume.

19. Maps of police stations. – The Divisional Deputy Commissioner shall furnish his Sub-divisional Assistant Commissioners and police stations with maps of their respective jurisdictions drawn up by the map publication office of the Central Government. A map of the divisions shall also be kept in his office. These maps shall show the boundaries of police stations with their beats and the streets, roads and lanes located therein.
Requisitions for maps are to be sent to the Calcutta Police Directorate.
20. Correspondence. – Unless otherwise directed, a Deputy Commissioner of Police shall not address any correspondence direct to the State Government, but shall send the same through the Commissioner.
Correspondence with the public on routine matters may be undertaken by a Deputy Commissioner of Police and need not pass through the Commissioner.
21. Correspondence with Commissioner of Police, other Deputy Commissioners and subordinates. – Correspondence between Deputy Commissioners and their subordinates shall be carried on by means of unofficial notes or memoranda. Correspondence with the Commissioner shall be done in similar manner. The original papers of the file shall be sent to him for information as well.
22. Drafting and fair copying of letters. – (a) Each letter or report shall be concise, and shall relate to not more than one subject. The name and designation of the sender shall be shown at the head of each letter.
(b) Each paragraph shall be numbered and the first paragraph shall contain a reference to the subject-matter and to the number and date of the previous correspondence, if any.

(c) Marginal notes shall be made of an enclosure. If there be more than one enclosure, the enclosures shall be numbered and attached to the letter.

23. Demi-official correspondence. – No demi-official letter shall be quoted in official correspondence with the express sanction of both of the sender and the receiver.
24. Original documents not to be sent in correspondence. – Original correspondence shall not be allowed to be taken away from the office in which it is received unless it is not required for record.
25. Applications or proposals regarding sanction of Commissioner of Police, etc. – The Deputy Commissioner of Police shall see that all applications or proposals which require the sanction of the Commissioner or State Government, contain full facts and materials to enable the authority to come to a decision.
26. No forwarding memo, in certain cases. – No forwarding memorandum shall be sent with contingent bills, nominal rolls, indents for stationery and forms, travelling bills, periodical returns, Police Gazette notices and other similar papers, unless they contain something that requires explanation. They must bear endorsement of the Deputy Commissioner in all cases.
27. Starting of files on correspondence. – All correspondence shall be classified and separate files started on them with serial numbers for facility of reference.
A single file will consist of every letter received and draft for every letter issued in the course of consecutive correspondence on one subject. Each paper shall be placed in chronological order, the first letter issued or received being placed at the bottom. The pages are to be numbered accordingly.
28. File index. – Each file will be kept in a rover (West Bengal Form No. II). Its subject-matter is to be indexed properly and entered in a register called “File Index Register”.
29. Classification of files. – Files are to be classified, as below, according to the period for which they are to be preserved :-
‘A’ to be preserved permanently.

‘B’ to be preserved for ten years.

‘C’ to be preserved for two years.

The Head Clerk shall check these classifications in December in every year.
30. Weekly pending list. – To expedite disposal of correspondence and files received from the Commissioner, Deputy Commissioner, Headquarters, and other Deputy Commissioners, the clerk in charge of the correspondence shall maintain pending lists showing movement of these papers forwarded to the divisional Police for purposes of enquiry and report. Old cases pending from the previous week shall always be carried forward in red ink. This list shall be put up weekly to the Deputy Commissioner for inspection and orders. In no case shall the return of correspondences or files to the Calcutta Police Directorate be delayed more than a week.
31. Registers and records. – A list of registers and files to be maintained in the office of the Divisional Deputy Commissioner of Police is given in Appendix –
Appendix under regulation – Chapter –
32. Periodical reports and returns. – A list of periodical reports and returns due to and from the office of the Divisional Deputy Commissioner of Police is given in Appendix.
33. Destruction of records. – The destruction of records shall be taken up in May each year. The Head Clerk shall examine the bundles of correspondence and extract such as are due for destruction. The Head Clerk and the Reserve Officer shall report what registers and other records they have for destruction and orders will be passed on their reports by the Deputy Commissioner.
Orders for the destruction of records of Subdivisional Assistant Commissioner’s Office, police stations and Court Offices shall be passed by the Subdivisional Assistant Commissioner concerned at the time of inspection.
Records to be destroyed shall be burnt in the presence of a responsible officer.
34. Correction of inaccurate reports in the Press. – When an inaccurate, false or grossly exaggerated report regarding police action is published in a newspaper, the Deputy Commissioner concerned shall report the correct facts promptly to the Commissioner for such action as he may like to take.
Expedition is of the utmost importance, otherwise the value of the contradiction is lost.
35. Defalcation or loss public money. – Whenever a defalcation or loss of any public money or other property belonging to or in the custody of the Police Department is discovered a report shall immediately be made by the Deputy Commissioner to the Commissioner even when such loss has been made good by the person responsible for it. A copy of the report shall be forwarded to the Accountant-General and the State Government by the Commissioner if the amount of loss exceeds Rs. 200. When the matter has been fully investigated a further and complete report shall be submitted as to the nature and extent of the loss showing the errors or neglect of rules by which such loss was rendered possible and the prospect of effecting a recovery. The submission of such report does not debar the Deputy Commissioner from taking any further action which may be deemed necessary.
36. Inspection forms. – (a) A statement for the use of the inspecting officers in West Bengal Form No. 5383 showing the incidence of crime and how dealt with by the police and the courts, shall be submitted to the Divisional Deputy Commissioner at the end of each half year. The following instructions for the preparation of the statement shall be followed :-
(i) The entries from columns 3 to 10 and 12 to 19 will be made in pencil so long as any cases of the half year remain pending. They may be erased for necessary corrections when occasion arises.

(ii) On the 1st January and July the statistics for the half year shall be copied by the police station staff on a loose sheet and forwarded to the Divisional Deputy Commissioner through the Subdivisional Assistant Commissioner.

(iii) From the police station forms each Subdivisional Assistant Commissioner will prepare, in duplicate, on similar forms a total for his subdivision, station by station, and submit one copy to the Divisional Deputy Commissioner for record together with the station forms. Similarly the Divisional Deputy Commissioner shall prepare a total for his division, subdivision by subdivision, not station by station.

(iv) After the totals have been checked in the Divisional Deputy Commissioner’s office, the police station copies shall be returned direct to the police station, the duplicate subdivisional copy being retained and filed in his office with the divisional total.

(v) At the end of the next half year, the return for the half year just ended shall be submitted and the returns for the four previous half years shall be resubmitted with the pencil entries referred to in sub-clause (i) above amended up to date. From these returns the Subdivisional Assistant Commissioners and Divisional Deputy Commissioners shall bring their totalled returns up to date. The returns for previous half years shall continue to be resubmitted up to and including the time when all cases are completely disposed of and can be entered finally in ink.

(vi) Against foot note (2) the result of such prosecutions will be added. The comparative statements shall be carefully filled in.

(b) Inspecting officers shall not, except with the previous sanction of the Commissioner direct the preparation of any other forms for the purpose of inspections.

37. Inspection Register. – (a) An Inspection Register in West Bengal Form No. 5308 shall be kept at each office (including court and office of Subdivisional Assistant Commissioner), police station and outpost.
(b) Triennial thana and divisional/departmental inspection remarks of the Commissioner are issued in triplicate to Deputy Commissioners concerned. The original shall be returned, one copy shall be filed in the inspection register of the offices inspected and the third copy shall be filed in Deputy Commissioner’s office. Action shall be noted on all three copies.

(c) Copies of inspection remarks recorded by the Deputy Commissioner of Police or any officer subordinate to him shall not be sent in full to the office of the Deputy Commissioner, but only such extracts as the inspecting officer may so direct. These shall be sent, in duplicate, and in half margin and on receipt in the office of the Deputy Commissioner shall be made over to the stenographer, who will send the original for action to the officer or clerk concerned and will note the movements of the original on the duplicate. He will bring to the notice of the Deputy Commissioner any undue delay and, on all, action being taken, he will put the file up to the Deputy Commissioner for final orders.

(d) Extracts of any remarks made by inspecting officers which relate to sanitary measures shall be sent by the Deputy Commissioner to Deputy Commissioner, Headquarters, for necessary action.

(e) All visits by inspecting officers however short shall be noted in the register.

38. Daily special reports of Subdivisional Assistant Commissioners. – Daily special reports of Subdivisional Assistant Commissioners are to be forwarded by the Divisional Deputy Commissioner of Police to the Commissioner in the early hours of the day for his information. On return and after any action required has been taken, it shall be filed in chronological order, in monthly bundles, separately for each subdivision.
39. Personal diaries of officers-in-charge of sections. – Personal diaries of Officers-in-charge of sections shall be filed in the office of the Divisional Deputy Commissioner of Police after his perusal and action taken thereon.
40. Reports of serious riots, outrages, etc. – Divisional Deputy Commissioners are required to communicate promptly to the Commissioner all matters coming under the following heads :-
(i) Serious riots which indicate a disturbed condition over a wide area or which are likely to be followed by disturbances elsewhere, unless repressive measures are promptly taken by the authorities.

(ii) Clashes between different communities but not cases of alleged assaults regarding which there is no confirmation or assaults of a positively insignificant character.

(iii) Outrages which have a political aspect.

(iv) All other events which have a political and administrative importance.

They are not required to prepare the reports in these cases but they shall arrange to supply prompt information regarding such occurrences, so as to enable the Commissioner to communicate it to the State Government where necessary and to comply with their orders.
41. Conditional remission of sentence under section 401, Cr. PC, to be explained to the convict concerned. – In all cases of conditional remission or suspension of sentence under section 401 Code of Criminal Procedure, 1898, the Deputy Commissioner or a senior Police Officer shall personally interview the convict before he is released from jail and read over and explain to him clearly, in the presence of responsible witnesses, the conditions on which his sentence has been remitted or suspended. The convict shall further be required to sign the document detailing the conditions or to affix his thumb impression thereto, and a copy of the same shall be made over to him.
42. Records of enquiries controlled by the Detective Department to be kept in the division. – A record shall be opened in the office of the Divisional Deputy Commissioner for each enquiry or investigation controlled by the Detective Department. This record shall contain copies of all orders or communications received from the Detective Department of issued by the Divisional Deputy Commissioner in connection with the case, and all diaries, reports or communication received by the Deputy Commissioner from officers of the Detective Department deputed to the division except such as are forwarded to the department in original.
43. Divisional Deputy Commissioners and their subordinates to study the index to information on record in Criminal Record Office. – Divisional Deputy Commissioners are required to study with care, the instructions contained in the Criminal Record Office Manual of the Detective Department and to insist on their subordinates doing the same, in order that they may become thoroughly familiar with the various classes of professional criminals about whom information is available in that office.
44. Cases for opinion of the Legal Remembrancer and Advocate-General. – Cases requiring opinion of the Legal Remembrancer or the Advocate-General shall be submitted to the Commissioner for necessary action. He will refer the matter direct to the Legal Remembrancer. As regards the other official he will write to the State Government.
45. Inspection and copying of Sessions Court’s records. – According to the High Court’s Criminal Rules and orders, Sessions Judges give facilities to Magistrate and Police officers for inspection and copy of records of their cases. The Deputy Commissioner of Police requiring such copies shall apply to the District Magistrate, 24-Parganas or to the Chief Presidency Magistrate, Calcutta, as the case may be, for the purpose and depute a Police officer to copy the records other than those to be furnished by the Court’s establishment.
46. Judgment in civil suit against police officers – how obtained. – In cases of civil suits instituted by private individuals against police officers, Deputy Commissioners may obtain copies on stamped paper of judgment, when necessary, on payment in accordance with rules framed by the High Court, the charge being met from the contingent allotment of the division.

CHAPTER XXVI

Accounts

I – Cash And Cash Accounts.

1. Rules for cash accounts pay, leave and pension. – All Deputy Commissioners, Assistant Commissioners, Head Clerks and Accounts Clerks of the Calcutta Police shall be familiar with the rules relating to transactions of money, keeping of cash accounts, payment of pay and allowances and grant of leave and pension to Government servants. The following books contain rules on the subjects noted against them :-
Books

Subjects.

1. The Civil Account Code, the West Bengal Audit Manual, the West Bengal Financial Rules and Treasury Rules, West Bengal and Subsidiary Rules made thereunder.

Receipt, disbursement and custody of money and keeping of cash accounts.

2. The Fundamental and Subsidiary Rules and the West Bengal Service Rules, Parts I and II.

Pay, allowance and leave of Government servants.

3. The Civil Service Regulations and the West Bengal Services (Revision of pension) Rules, 1952.

Pension and Gratuity of Government servants.

The Police Regulations have no authority as against these books, and shall not be quoted in correspondence as overriding them.
The regulations is this chapter have been framed for guidance of departmental officers, and for carrying of routine business on accounts in their offices.
2. Charge of accounts. – The Accounts Clerk shall be in sole charge of accounts of the divisional or departmental office. He shall prepare the establishment and contingent bills, both office and fair copies which shall be later on examined by the Head Clerk. Both of them shall initial the bills before they are put up to the Deputy Commissioner or Assistant Commissioner for signature. Office copies of bills shall be preserved in files for the period as laid down in Rule 53(a) and Appendix 5 of the West Bengal Financial Rules, Vol. I and Vol. II, respectively.
3. Separation of cash and accounts. – The cash and accounts in divisional and departmental offices shall always be kept separate. The supervision shall lie with the Head Clerk. He shall examine the accounts daily and initial the registers. In case of his absence on casual leave, the examination shall be taken up on return with receipt and pay cheques written during that period and he shall put his initials on them.
4. Charge of cash safe. – (a) The cash safe of the divisional or departmental office shall be in charge of the Head Clerk. He is the Cashier for the purpose of all accounts rules.
(b) The safe shall be fastened or placed in a position of security under the protection of a Police guard.

(c) For safe custody of cash in hand in divisional or departmental offices, the instructions contained in S.R. 63 of Treasury Rules, West Bengal and Subsidiary Rules made thereunder Volume I, shall be strictly followed. The cash chest should invariably be secured by double lock system, the key of one lock remaining in the custody of the Head Clerk or any other Clerk who handles cash and the key of the other lock being retained by the Deputy Commissioner (or the Assistant Commissioner in the case of offices where an Assistant Commissioner is the drawing and disbursing officer) in his personal custody so that the chest can never be opened without both custodians being present.

5. No deviation of regulations regarding charge of cash and accounts. – No deviation from regulations 3 and 4 shall be allowed without the written permission of the Commissioner.
6. Particulars of cash for custody in the safe. – The Deputy Commissioner (or the Assistant Commissioner in the case of offices where an Assistant Commissioner is the drawing and disbursing officer) shall allow the keeping of the following amounts in the office safe :-
(i) Permanent Advance.

(ii) Pay in course of distribution.

(iii) Rewards or the amount of G.P. Fund or any other amount for disbursement.

(iv) Secret Service Money.

(v) Amounts of contingent bills encashed from the Treasury.

(vi) Amounts awaiting orders of the officer concerned before disposal.

No personal cash shall be kept in the safe.

7. All moneys to be deposited to the Finance Branch, C.P.D. – The Deputy Commissioner (or the Assistant Commissioner in the case of offices where an Assistant Commissioner is the drawing and disbursing officer) shall deposit all moneys other than those mentioned in regulation 6 to the Finance Branch, Calcutta Police Directorate with chalans. He shall not retain in his own hands money which is either the property of the State Government or is deposited with him or entrusted to him for any public purpose.
8. All receipts to be credited and entered in accounts. – All receipts shall be credited in gross in the accounts. All expenditures shall be met from money drawn from the Treasury or Head Office or Imprest Cash and shall also appear in the accounts. The crediting of net receipts after deduction of expenditure is not allowed. No officer shall appropriate money realised locally towards current expenditure.
9. Chalan to be signed by the Deputy or Assistant Commissioner showing heads of accounts, etc. – When any money is sent to the Finance Branch, Calcutta Police Directorate for credit to Government, the chalan shall always be signed by the Deputy or Assistant Commissioner, and not by any member of the office staff (non-gazetted officer). The particular head of account to which the amount is to be credited and other details shall be noted on the chalan.
10. Pay and Receipt Cheques. – (a) No sum of money, however, shall be paid or received on any account without the authority of pay or receipt cheque, in duplicate, in West Bengal Form No. 50 or West Bengal Form No. 4705 and on no account shall any manuscript form be used. But when money is sent to or received from the Treasury, or when the actual payee is present and paid in divisional or departmental office or when his dues are remitted by postal money order and a receipt in duplicate is not required, the pay and receipt cheques shall not be written in duplicate. The original form shall be defaced by a line across it.
(b) Only one cheque book of each sort shall be in use at a time, and all payments and receipts of every description, whether pay, contingencies rewards, etc., shall be made by cheques numbered consecutively, the first cheque in each month being: number 1.

(c) Cheques shall be used economically. One receipt cheque shall ordinarily be made out for all bills cashed on the same day, the amounts under different heads being noted on the cheque. Separate pay cheques shall be made out for every police station for the total amount to be sent there on any day, the amounts under different heads being separately noted on each cheque. The cheque shall be made payable to the officer responsible for the distribution of the amount who shall acknowledge receipt on its reverse.

(d) The duty of signing these cheques may be delegated to the Head Clerk, but they shall be countersigned later by the Deputy Commissioner or Assistant Commissioner.

(e) When any sum of money is to be received or paid, the Accounts Clerk shall write out and initial the cheque and its duplicate and have it signed by the Deputy Commissioner or the officer empowered to sign cheques. Whenever a pay cheque is submitted for signature, the bill itself shall also be put up with it. The number and date of the pay cheque shall be recorded on the bill and the entry shall be initialled by the officer signing the cheque so that the bill may not be used in support of a second pay cheque. The cheque shall then be taken to the Head Clerk who, on actual payment or receipt of the money, shall initial the cheque and its duplicate and in the case of payment, take the payee’s signature on the back of the cheque. The Accounts Clerk shall then enter the amount in the cash book.

(f) All pay cheques, duly receipted on the reverse, shall be defaced and attached by the Accounts Clerk to the duplicate in the cheque book. The receipt cheques for money sent to police stations and other offices shall also be attached to the duplicate pay cheque book. The receipts for money orders and chalans shall be filed with the cheques in the same way.

(g) When a sum of money is made over to an escort the Officer-in-charge of the escort shall acknowledge the receipt of the money on the reverse of the duplicate pay cheque, and the cheque shall be sent for signature by the person for whom the money is intended.

(h) Accounts Clerks shall note on the back of every receipt cheque the numbers of all its pay cheques (except on receipt cheques in connection with contingent money and recoupment of Permanent Advance). They shall also note the number and date of the pay cheque relating to the payment of reward in the margin of the district order book against the order sanctioning the reward.

11. Cash Book. – (a) A daily cash book shall be kept in West Bengal Form No. 5313.
(b) The following instructions shall be observed in making entries in the cash book :-

(i) The entries shall be very brief, as it is merely intended as a check on the cash in hand.

(ii) Every item received or paid with the exception of the pay and allowances of gazetted officers shall be shown.

(iii) Details of items in hand under each head and of advances outstanding each day shall be shown below where the daily balance is struck. Only the number and date of each receipt cheque of which any portion is outstanding and the amount so outstanding shall be shown. Notes shall be made against each item in red ink as it is paid or adjusted.

(iv) Transfer receipts, money orders and cheques, when received shall be treated as cash.

(v) The cash book shall be totalled, balanced and closed daily and the balance under each of the columns shall be struck separately.

(vi) The Accounts Clerk shall initial the foot of every page of the cash book, and he and the Head Clerk shall initiate the daily balance.

(c) The cash book duly completed shall be put up daily to the Deputy Commissioner of Police (or the Assistant Commissioner in the case of offices where an Assistant Commissioner is the drawing and disbursing officer) who shall compare it with the receipt and pay cheque books and the contingent register and initial each entry. He shall also see that (i) the balances of the previous day have been correctly brought forward and daily balance struck, (ii) that the balances struck are correct, (iii) that the amount in safe actually takes with the balance of the cash book by actual counting, and (iv) that the amounts drawn from the Treasury or received from others (including undisbursed amounts) do not remain in hand too long.

12. Erasures and correction in Account Registers, etc. – Erasures and overwritings in any Account Register or records or in the cash book are absolutely forbidden; if any correction be necessary, the incorrect entry shall be cancelled neatly in red ink, and the correct entry inserted. Any such correction or any interpolation deemed necessary shall be attested by the head of the office or any other gazetted other authorised to deal with account matters.
13. Certificate regarding Cash Book. – Every Deputy Commissioner shall on the 15th of each month submit to the Commissioner after verifying the actual cash balance a cash balance certificate in the following form :-
“(i) Since the close of the month, receipts entered in the cash book have been compared with office copies of bills, contingent registers and duplicates of receipt cheques and found that all sums drawn from the Treasury or otherwise received during the month have been accounted for.

(ii) All items of expenditure entered in the cash book have been compared with duplicates of pay cheques, payees’ receipts and found that they are correctly entered, paid and defaced. No advances or sums have been unnecessarily kept outstanding.

(iii) Acquittance rolls for pay have been duly receipted, checked and filed.”

14. Cash accounts of police stations and Court offices. – All police stations and Court offices shall maintain cash accounts in West Bengal Form No. 5381. Pay of the staff received from the Deputy Commissioners’ office, recoveries on account of distress warrants, cash stolen and recovered, cash found on the person of the accused, sale proceeds of impounded cattle or intestate property or from any other sources whatsoever, shall be entered in the cash account. Should any sum have been omitted, the Officer-in-charge shall be held responsible. No cash shall be kept in hand unnecessarily. If any sum of money has remained in hand for more than one month, the Officer-in-charge shall explain fully the reason for the delay when submitting the monthly cash account to the Deputy Commissioner. The account shall be kept in duplicate.
Entries of receipts shall be made in the first six columns and disbursements noted in columns 7 to 11 of the form. The entries in the remaining columns shall be made only on that last evening of the month when the original form shall be sent to the Deputy Commissioner’s office, through the Assistant Commissioner and the carbon copy retained in the section. The entries shall be made in the book by the Officer-in-charge of the section or when he is absent on duty by the officer temporarily in charge. The officer who makes the entry shall sign his name in column 6 or 11 as the case may be. There shall be an entry in the general diary every morning showing how much cash is in hand with him.
A receipt cheque in West Bengal Form No. 4705 shall invariably be given to the individual who brings money to the section, and therefore each item of receipt, shall be supported by the duplicate of a receipt cheque, the number of which shall be entered in column 2. All recoveries on account of distress warrants are to be forwarded either to the Court Inspector or to the Head Office, Lallbazar, as the case may be. All other moneys, including the undisbursed pay of the staff shall be sent to the office of the Deputy Commissioner concerned. All entries for disbursements shall be serially numbered in the cash account and such numbers shall also be noted on the vouchers for payment of money. The receipt cheques and vouchers shall be preserved for three years.
The police station and Court office cash accounts shall be compared monthly with the entries in the accounts of the office of the Deputy Commissioner of Police and initialled by the Head Clerk.
15. Audit of accounts. – All receipts under the Calcutta Police Act, the Calcutta Suburban Police Act of 1866, fees under the Arms Act, 1959, and other deposits bearing no interests are to be credited and accounted for in the office of the Commissioner. These accounts are inspected by the audit staff of the Accountant-General, West Bengal, annually and at that time, they examine the relevant Pound and Central Malkana Registers. They also examine any other document of any divisional office, if and when necessary.
Test audit of accounts of the Calcutta Police Hospital is also arranged by the same inspecting staff periodically.
16. Accounts objections and settlements. – (a) The primary object of inspection by the audit staff is to assist the head of office and directorate in maintaining an efficient system of accounts committed to their charges according to the procedures laid down in different codes and regulations issued by Government from time to time. The audit staff will merely advise the best way of avoiding irregularities in the accounts, and they will not be responsible for their maintenance. The defects and irregularities noticed by them shall be recorded and sent the head of office for reconciliation or otherwise during course of the audit. To avoid unnecessary correspondence with the Audit Office and also to expedite disposal of these objections on the spot as far as possible, the head of office shall rectify the defects or furnish its views on the same for settlement immediately.
(b) Objections which cannot be settled on the spot shall be incorporated in the inspection report of accounts for the period by the Audit Office and forwarded to the head of office or directorate as the case may be, for necessary action. On receipt of this report, three copies of the same are to be made out. Broadsheets shall then be prepared by pasting each paragraph, sub-paragraphs, or item of the inspection notes at the top of a separate sheet of foolscap. The reply or remarks shall be recorded seriatim below attaching as many extra sheets as may be necessary to dispose of each item thereof. At the head of the note recorded by each officer, it must be clearly indicated whose remarks follow, and for this purpose the following headings shall be used according to the requirement :-

(i) Explanation of head of office.

(ii) Remarks of superior officers or head of department.

(iii) Accountant-General’s final remarks.

(iv) Orders of the State Government (where necessary).

The head of office will retain one copy of the broadsheet is his own office, and forward the other copies with his remarks within three weeks of the receipt of the report to the Commissioner who will record his views and transmit two copies to the Accountant-General within two months from the date of receipt. The Accountant-General will note his remarks and return one copy for further action, if any, to the head of the office. The latter will note the action taken by his office on the same, and cause it to be produced before the auditor when lie next visits the office.
II – Security Deposits

17. Amounts of security deposits and officers who are required to furnish them. – (a) Every cashier, storekeeper and other subordinate including executive officer who is entrusted with the custody of cash or stores shall be required to furnish security the amount of which shall be regulated in accordance with the principles enunciated by the Government of West Bengal (Finance Department) from time to time. In each case the Deputy Commissioner or the Assistant Commissioner, as the case may be, shall obtain the approval of the Commissioner to the amount of the security to be fixed in accordance with these principles.
(b) The Rules regarding security deposit shall apply to acting incumbents of the above posts as well.

18. Kinds of security deposit. – The security shall be in cash or Government Promissory Note or in lieu thereof deposit in the Post Office Savings Bank Account. The depositor should deposit the whole amount of security on appointment or bind himself by two sureties for the whole amount (vide form of Security Bond given in Appendix 1 of the West Bengal Financial Rules – West Bengal Form No. 284) and agree to monthly deduction of 25 per cent of his pay.
Note 1. – It is obligatory on all officers who are required deposits, security bonds, surety, for locum tenons, return of security deposits, etc., laid down in Section II (Security Deposits) of West Bengal Financial Rules, Volume I, shall be strictly followed.

Note 2. – It is obligatory on all officers who are required to execute security bonds with sureties to report without loss of time any change in the status of their sureties which is calculated to render their suretyship invalid or insufficient. Apart from any special enquiries which may be made upon receipt of such information the head of the office should ensure that persons standing surety for security bonds are of proved financial stability and that periodical enquiries are made in order to ascertain whether the sureties are alive and solvent.

Note 3. – (i) The head of the office shall maintain a register of securities and deposits in B.P. Form No. 221. In the remarks column the number and date of the letter written in B.P. Form No. 220 to the Post Master should he noted. When the amount of security is paid by monthly instalments, the amount of each payment should be entered in column 6, the entries being one above the other. Sufficient space for the entries shall be left between the names.

(ii) The head of the office shall be held personally responsible for the observance of the above rules. At his annual inspection he shall look up each officer’s security.

When taking over charge he shall satisfy himself that these regulations have been carefully observed.

III – Budget

19. Budget Estimates. – The rules in the West Bengal Financial Rules, Chapter 9, regarding the Budget shall be studied and followed. The Finance Branch of the Calcutta Police Directorate is responsible for the preparation of budget estimates of the Calcutta Police and other Subsidiary heads, “e.g., 27 – Administration of Justice”, “28 – Jails and Convict Settlements” etc. The divisional and departmental Deputy Commissioners are required to furnish figures and other necessary particulars in connection therewith so as to reach the Finance Branch on the 1st August, each year.
20. Maintenance of accounts and control of expenditure. – The instructions contained in Appendix 21 of the West Bengal Financial Rules shall be followed for the maintenance of suitable accounts in offices with a view to ensuring an effective control of expenditure.
IV – Contingent Expenses, Bills And Registers.

21. Control of contingent expenditure. – The Deputy Commissioner of Police shall be personally responsible for any expenditure made in excess of the fund allotted to him. Though allotments are made in lump sum under the heads “Contract Contingencies, Rewards to Police officers” and “Rewards to private persons” he shall invariably watch the progress of expenditure in each case with a view to keeping the same within the grant.
22. Permanent Advance. – (a) The Commissioner may sanction Permanent Advance for offices subordinate to him up to the amount advised by the Accountant-General, West Bengal, as appropriate.
(b) In the case of transfer of charges, and on the 15lh April each year each officer holding a Permanent Advance shall furnish an acknowledgement to the Commissioner of the amount due from and accountable for by himself.

Note. – See rule 88 of the West Bengal Financial Rules, Vol. I.

23. Contract Contingencies. – A Deputy Commissioner of Police (or an Assistant Commissioner in case of a unit where an Assistant Commissioner is the drawing and disbursing officer) is authorised to incur expenditure under contract contingencies on the following items of charges for which a lump allotment will be made to him annually :-
(1) Pay of menials. (2) Lighting charges of buildings under his control. (3) Purchase and repair of furniture. (4) Office expenses. (5) Country stationery. (6) Printing at private presses.
Note. – For full items of contract contingencies see Appendix 9 of the West Bengal Financial Rules, Vol. II.

24. Contingency menials. – No contingency menials, either part-time or full-time, shall be appointed without the prior sanction of the Commissioner.
25. Bearing charges. – (a) The Deputy Commissioner shall order payment on account of “Service bearing” or “unpaid” covers only when the charge is supported by the covers themselves and agrees with the amount of the charge marked on them by the Postal Department.
(b) The Head Clerk is responsible for the payment of post-bearing charges. He shall examine all the covers before drawing out the pay cheques and see that they agree with the amount demanded by the post office peon.

(c) In case of frequent receipt of “unpaid covers” containing materials from the same private persons (if it can be discovered from the hand writings on covers) the Head Clerk may refuse to accept them provided he brings the fact to the notice of the Deputy Commissioner of Police.

(d) The Deputy Commissioner shall see that all bearing covers are destroyed when he signs the pay cheque and on it he will endorse “Covers destroyed” so that they can not be used again in support of charges.

26. Regular contingency. – A Deputy Commissioner (or an Assistant Commissioner in case of a unit where an Assistant Commissioner is the drawing and disbursing officer) is authorised to draw from the Treasury house rent bills for residential accommodation of Police officers and men of and below the rank of Assistant Commissioner within the admissible limits and travelling allowance bills and reward bills of officers and men of and below the rank of Sub-Inspector and Sergeant under his control.
27. Contingent Register. – (1) As no charges for contract contingencies are drawn by divisional and departmental Deputy Commissioners direct from the Treasury, an account book is to be maintained showing expenses actually incurred and charges recouped from the Head Office instead of keeping a register in the prescribed form.
(2) A register in West Bengal Form No. 2401 is to be maintained for Regular contingencies with a view to drawing the house rents for Police officers and men of different ranks from the Accountant-General, West Bengal.
28. Rent Register. – To prevent double payment of house rent a rent register shall be maintained in the divisional or departmental office in West Bengal Form No. 5314 and all payments with dates, shall be recorded in its respective monthly columns and not in the column for the month in which the payment is made.
Officers occupying hired quarters shall submit the original rent bills from their landlords within the 10th of the month following that for which the rent is due.
The register shall contain the exact number of Police Officers and men of different ranks for whom house rent is to be drawn in lieu of free quarters, also the number and date of the Commissioner’s order sanctioning the same. In no case the drawal of rent shall exceed the sanctioned number.
29. Report Book showing purchase of articles. – A Committee Report Book shall also be maintained in each divisional or departmental office to enter all items of purchase of furniture or other articles for use there. Bills of contractors shall be put up with this book, and the Deputy Commissioner when passing the order for payment shall note against its corresponding entry the words “Payment order passed” over his initial and date; on payment being made, the Accounts Clerk shall note in this book the pay cheque number and date, and this entry shall be initialled by the officer signing the pay cheque.
30. Contingent bills. – All contingent bills relating to the house rent of Police Officers and men of different ranks shall be numbered in a separate annual series and signed by the Deputy Commissioner of Police along with the rent register. All bills relating to contract contingency or rewards payable to Police officers and men and private persons are to be put up on to the Deputy Commissioner in the same manner before submission to Head Office for the drawal of the amount. When signing the bills he shall see –
(i) that the progressive totals are made in the Rent register;

(ii) that all vouchers in support or the amount charged in the bill are placed before him with the bill;

(iii) that the memorandum of allotment and expenditure has been filled in, and that the expenditure as shown in the contingent bill agrees with that in the register;

(iv) that the correct head of classification is recorded on the bill;

(v) that incorrect entries, if any, are cancelled neatly in red ink and the correct entry inserted. He shall initial all such corrections.

There shall be no office copies of contingent bills but the entries in the register will serve that purpose. The classification of head in the budget shall be taken as a guide for noting the same on the body of the bill.
31. Payment of contingent charges. – (a) As soon as a payment order is passed all vouchers, sub-vouchers, and other supporting documents, e.g., a contractor’s bill supported by the original order for goods, shall be stamped “P.O.P”. In ease of a payment order on a bill unsupported by vouchers, the bill shall be stamped “paid” at the time the payment is initialled in the contingent register.
(b) Sums exceeding Rs. 100 shall be paid, except in the case of payments to Police officers of and above the rank of Assistant Sub-Inspector, in the presence of a gazetted officer and the fact certified in the counterfoil of the pay cheque. All other payments shall be made by the Head Clerk who shall record a similar certificate on the cheque.

32. Reward Register. – To ensure that rewards awarded to Police officers and to private persons by Deputy Commissioners are promptly drawn and paid a register in West Bengal Form No. 4333 shall be maintained in the divisional and departmental offices in two parts – one for Police officers and the other for private persons. All entries in the register are to be attested by the Deputy Commissioner concerned.
33. drawal and disbursement of rewards. – When rewards for larger sums than the Deputy Commissioner can sanction are entered in the Reward Registers, a certificate from him will be necessary stating that the sanction of the Commissioner has been obtained to the payment.
34. Bills for conveyance of prisoners. – Charges for conveyance of prisoners from police stations to places of occurrence for purpose of enquiry are to be drawn in contingent bills (West Bengal Form No. 4288) from the Finance Branch, Calcutta Police Directorate. The expenses are debitable to head “28 – Jails and Convict Settlements – Charges for Police Custody.” All such bills shall be countersigned by the Divisional Deputy Commissioner of Police concerned.
35. Appointment of diet contractors for Police lock-ups and their bills. – The following procedure shall be observed for appointment of diet contractors for supply of food to the under-trial prisoners in the different lock-ups and for payment of their bills :-
(i) Open tenders are to be invited through newspapers by the Deputy Commissioner, Reserve Force, for the Central Lock-up/Divisional Deputy Commissioner concerned for the Divisional/Police Stations lock-up.

(ii) The tenders shall be examined and selection of contractors made by a board consisting of the Deputy Commissioner, Reserve Force, and two other Deputy Commissioners, approved by the Commissioner, for the Central Lock-up/Divisional Deputy Commissioner concerned and two Assistant Commissioners for the Divisional and police stations lock-ups which will also approve the rates to be charged for Division I and Division II prisoners and have them sanctioned by the Home (Jails) Department.

(iii) The contractors shall present their bills at the rates sanctioned either monthly or at such intervals as may be fixed at the time of the contract to the Assistant Commissioner, Reserve Force, for the Central Lock-up/Officer-in-charge for the Divisional and police station lock-ups who shall have them duly checked with the lock-up and contractors’ registers and forwarded to the Deputy Commissioner of Police, Reserve Force/Divisional Deputy Commissioner concerned.

The Deputy Commissioner concerned shall sign the “Pay order” on each bill after sanctioning, and send it to the Finance Branch, Calcutta Police Directorate, for payment with the following certificate :-
“Certified that the bill has been checked and found correct. The charges represent the cost of diet actually supplied to the under-trial prisoners of the Central/Divisional/police station lock-up and are payable by Government.”
(iv) Diet bills are debitable to the grant under the head “28 – Jails and Convict Settlements – Jails – Subsidiary Jails”.

36. Appointment of diet contractors for the Calcutta Police Hospital. – Before the end of each financial year, the Police Surgeon shall call for tenders from contractors for the supply of articles of diet and other Hospital requisites through the Press.
The contractors shall be selected after examination of their materials by a board consisting of the Police Surgeon and two other Deputy Commissioners of Police to be nominated by the Commissioner.
The contract shall be effective from the beginning of the next financial year.
37. Bills for medical requisites and diet of patients of the Calcutta Police Hospital. – The diet contractors shall submit their monthly bills, showing costs of diet supplied to patients of the Calcutta Police Hospital immediately at the beginning of the month following to the Resident Medical Officer. He shall check them with his relevant registers and certify their correctness. The Police Surgeon shall see that the totals of Hospital Diet Registers agree with the net claim preferred by the contractors in the bills. He will then endorse pay orders on the bills and forward them to the Finance Branch, Calcutta Police Directorate, for payment.
The Police Surgeon shall similarly forward bills fur medical requisitions and Hospital equipments, after endorsing pay orders on them to the Finance Branch, Calcutta Police Directorate, for payment. A Committee Book shall be maintained by the Police Surgeon for these purchases.
38. Bill movement register. – A bill movement register in manuscript form shall be maintained in the divisional or departmental office. This will show the movements of all establishment and contingent bills signed by the Deputy Commissioner. The nature of these bills together with their number, date and amount shall be entered in it under his initial before they are presented to the Accountant-General or submitted to the Calcutta Police Directorate. When these bills are encashed, the date of payment and the amount actually received from them shall also be entered under the signature of the Deputy-Commissioner of Police.

V – Pay Bills, Acquittance Rolls And Distribution Of Pay.

39. Pay bills of officers of and above the rank of Inspector. – Police officers of and above the rank of Inspector shall draw their pay and allowance in West Bengal Form No. 2431 direct from the office of the Accountant-General, West Bengal, subject to the provisions of Regulation 41. Along with pay bills, schedules of General Provident Fund or other fund deductions and bill extract form LA (West Bengal Form No. 2604) are always to be attached.
40. Service books of Offg. Inspectors. – Service books of officiating Inspectors with their leave accounts shall be maintained by the Reserve Office of the division or department to which they may be attached.
41. Date of presentation to the Treasury and audit of pay bills of gazetted officers in the Finance Branch. – All pay bills of gazetted officers are to be presented to the office of the Accountant-General, West Bengal, before the last seven working days of the month to ensure their payment on the 1st working day of the following month.
42. Monthly statement of officers and men actually in the force. – (a) The Reserve Officer of each division or department shall submit to the Deputy Commissioner of Police concerned at the close of each month a statement showing the number of officers in each class who were actually in the force during the month, broken periods being put in decimal points for transmission to the Commissioner.
(b) As regards officers under suspension, sick in hospital, officiating in a higher rank, promoted, degraded or reverted and officers who joined or left the force during the month, the statement shall show in the appropriate part the name and number of the officer, his place of posting and the date and hour of the event.

43. Consolidated Absentee Statements. – (a) For the audit of the pay of the non-gazetted establishment, namely, Sub-Inspectors and Sergeants, a consolidated absentee statement for each division or department separate for each rank in West Bengal Form No. 2438 shall be submitted by the divisional or departmental Deputy Commissioners drawing pay bills to the Accountant-General by the end of the month. The entire chain of acting arrangements made in consequence of an absence need not, however, be shown in the statement but the whole chain shall be split up into sections for different ranks, and in each section only the officers acting from the next below class should be shown. The number of posts left unfilled in each cadre shall be shown at the bottom of each section in the statement and details regarding the nature of vacancies should be briefly explained.
(b) Full information regarding vacancies, new appointments, leave, transfers, deaths and other casualties shall invariably be furnished in the absentee statement even when no officiating arrangements are made.

(c) Similar statements for clerks or peons. – separate for each cadre – in West Bengal Form No. 2438 shall be submitted by the divisional or departmental Deputy Commissioners to the Accountant-General, West Bengal, along with the pay bills.

44. Preparation of establishment pay bills. – (a) On the 16th of each month the Officer-in-charge of each police section shall send the section pay book (West Bengal Form No. 4252) to the divisional office with the first five columns showing the name of the section, number, rank, rate of pay and name of the officers and men attached to the thana filled up. Similar action will be taken by departmental Reserve Officers except Armed Police in respect of the staff employed in each department. Reserve Officers of the Battalions of the Calcutta Armed Police shall send the disposition registers with up to date correction to the Pay Officer. Armed Police, Headquarters, for completion of the pay book.
(2) As each pay book is received the Accounts Clerk shall personally check it with the divisional or departmental disposition register and enter in the proper columns any deductions on account of fine, funds contributions or any other alterations which it is necessary to make in pursuance of any entries in the District order book regarding punishment, leave or otherwise.
(3) After seeing that no names have been omitted or wrongly entered or graded and that all broken periods and deductions have been properly noted, the Accounts Clerk shall prepare the bill.
(4) To guard against double drawal of pay, the Accounts Clerk shall consult the register of last pay certificates maintained in accordance with regulation 63. The pay of an officer transferred from another division or department shall be drawn in the bill at the rate shown in his last pay certificate.
(5) At the space provided for the purpose on the first page of the bill form, the complete classification of account, viz. major, minor and sub-heads, the primary units of appropriations and the amounts claimed in respect of such detailed heads shall be noted. A bill extract in form “A” showing therein the complete classification as recorded in the first page of the bill shall be appended to all bills. These extracts when received back from the treasury shall be forthwith forwarded to the Finance Branch, Calcutta Police Directorate.
(6) The monthly establishment bill shall exhibit the full claim for the month. If any claim is omitted from it the full explanation of the circumstances under which it is omitted shall be furnished.
(7) Allotted strength of each class of establishment, viz.. Sub-Inspectors, Sergeants, Assistant Sub-Inspectors, Head Constables, Constables, etc. of each department or unit shall be furnished in red ink on the top of each class against which shall be shown the number drawn in the bill with an explanation of the cause for short drawal if there be any.
(8) Names of officers who are on leave shall be shown in the establishment bills in the case of establishment for which no names are furnished in the bills, namely, Assistant Sub-Inspectors, Head Constables, Constables, etc. The same procedure shall be followed in the case of officiating men as well.
(9) If pay or leave salary is drawn for part of a month, the reason for not drawing it for the whole of the month shall invariably be stated to make the bill self-contained.
(10) The pay of an officer officiating in any rank shall be shown just below the name of the officer in whose place he has been appointed to officiate.
(11) The following certificates shall also be furnished in case of those establishments for which no names are supplied in the bill :-
(i) that men for whom pay has been drawn in the bill, have actually been entertained for the month;

(ii) that increments granted have actually been earned;

(iii) that the officers for whom acting allowance has been claimed in this bill actually officiated in appointments of responsibilities of greater importance and of different character;

(iv) that the men for whom pay at a rate exceeding the minimum pay of the time scale has been drawn have rendered the usual period of approved service entitling them to the increased rate of pay drawn.

(12) Every establishment bill shall be supported by –
(a) schedules of General Provident Fund or other fund deductions and bill extracts;

(b) certificates given on the body of the bill form to be filled in;

(c) medical certificate of fitness for service under State Government in the case of newly appointed officers (with the exception of ranks whose names are not shown in pay bills);

(d) last pay certificates when received on transfer from any other Directorate or Department.

(13) Other instructions printed on the body of the form shall be strictly followed.
(14) Heads of offices are personally responsible for the correctness of the facts stated in the bill and the certificates and other statements attached to it.
45. Abstract Acquittance Roll. – As each pay book is completed the Accounts Clerk shall enter its total in the abstract acquittance roll, which shall be kept up at the divisional or departmental office in Form A (West Bengal Form No. 4352). He shall also fill in carefully the memorandum (Form B) (West Bengal Form. No. 4286) showing the number of officers and men of different ranks for whom pay is drawn and the number absent on leave, etc., and verify such entries with the monthly statement submitted by the Reserve Officer in accordance with Regulation 42.
46. Duplicate copies of bills. – (a) All bills shall be written in duplicate, the duplicate copy being pasted in a guard file.
A combined pay bill and acquittance roll in West Bengal Form No. 2432 shall be maintained for establishments other than executive Police establishment, and the receipt of the payees concerned shall be taken in the office copy thereof. For the executive Police establishments pay bills prepared in West Bengal Form No. 2434 and a separate acquittance roll shall be maintained for them in West Bengal Form No. 5211.
(b) At the end of each month, when these duplicate copies of bills are compared with the cash book, a certificate shall be entered in the last monthly page of the cash book giving details of the bills that have not been cashed. This will enable the Deputy Commissioner to see in subsequent months that no bills or payment orders have been overlooked.

47. Signing of bills by Deputy Commissioner of Police. – (1) After the bills have thus been prepared, they, together with the bill copy book and the abstract acquittance roll, shall be laid before the Deputy Commissioner who shall see that the different columns tally, and that the net amount of the pay bill agrees with the column of the abstract acquittance roll which shows the actual amount of cash to be drawn from the treasury. He shall satisfy himself that the number of men of different ranks and grades for whom pay is drawn in the pay bills plus the number under suspension, on leave, etc., and of vacancies agree with the sanctioned strength of the force and until they so agree, he shall not sign the pay bill.
(2) Before signing the pay bill the Deputy Commissioner shall further see that the pay drawn in the previous month has been duly disbursed and proper receipts taken in the pay register, and that undisbursed pay (if any) has been accounted for and refunded in the bill when necessary.
(3) He shall see that the total of the bill is written both in figures and in words and that the latter shall begin with the word “Rupees” and that no space is left for fraudulent alteration before or after either entry.
48. Held over Register. – (1) A register shall be kept by all Deputy Commissioners of Police in West Bengal Form No. 5316, in which shall be entered (i) all pay and acting pay, leave salary or other allowances not drawn in the main establishment bill for the month for which due; (ii) all sums to be drawn or refunded in consequence of promotions or reductions made in the mouth which have been ordered subsequent to the preparation of monthly pay bills and (iii) all pay and allowance refunded by short drawal. Except in cases of overstayal of leave and absence without leave, the register shall give exact details of the pay or allowances held over for future payment as shown in columns 2, 3, 4 and 5 of the pay bill form respectively. At the end of the year, any pay or allowances outstanding shall be carried on in red ink to the register for the following year.
(2) In cases in which it is apparent that no claim is likely to be made, the held-over entries may be discontinued after three years. If the claim is preferred after the register is destroyed the original bill shall be referred to for verification of details, and after payment is made the fact shall be noted in the bill.
(3) The Deputy Commissioner of Police shall compare the item shown as held over in the bill with the entries on this account in the “Held over” Register when signing them. The entries in the register shall be struck out by him whenever the held over amount is drawn in subsequent bills and a reference to such bills noted thereon. No future claim will be admitted in audit unless it is supported by entries in the Held over Register.
(4) In order to maintain the Held over Register properly and up-to-date, necessary notes from the Casualty Register shall be made in the Held over Register so as to check this work of the Reserve Office; in this manner also the Accounts Clerk will be in a position to remind the Reserve Officer about adjustment of dues of officers and men whose pay is held over.
49. Audit of pay bills in the Finance Branch of the C.P.D. – By the 10th of the month following all divisional and departmental Deputy Commissioners shall send to the Finance Branch, Calcutta Police Directorate, a statement showing the total amount of pay bills drawn during the month for each rank (including self-drawing officers) along with the bill extracts for noting the amounts in the audit register.
50. Armed escorts for encashment of monthly establishment bills. – No money shall be conveyed from Reserve Bank of India to Divisional and departmental offices without proper escorts, as laid down below, being provided :-
(a) On receipt of the cheque from the Accountant-General, West Bengal, it should be endorsed by the Deputy Commissioner concerned and handed over for encashment to an Armed Sergeant who will be in charge of an escort comprising self, one Head Constable and three constables or sepoys. All the members of the escort shall be armed and shall be supplied with Police transport.

(b) On arrival at the Bank one of the constables or sepoys shall remain in the van, and the other two constables or sepoys shall accompany the Armed Sergeant and the Head Constable up to the counter of the Bank for encashing the cheque, and shall return to the van together after its encashment.

(c) While returning from the Bank to the divisional or departmental office the Head Constable shall travel inside the van with the cash together with two constables or sepoys, while the Sergeant and the other constable or sepoy shall sit beside the driver.

(d) Weapons of each member comprising the escort shall be loaded before the vans leave the divisional or departmental office for the Bank and shall be kept loaded till their return with the cash.

51. Distribution of pay to police sections, Armed Police and other departments. – (a) The divisional office on receipt of money from the Reserve Bank of India shall make over the pay of each section to the escort taking proper receipts from the parties in the abstract acquittance roll, and despatch them with the pay back to their respective sections without delay, entering in the command certificate the hour of despatch and the amount of money made over. The abstract acquittance roll shall be put up before the Deputy Commissioner who shall inspect the signatures on the abstract, see that they have been correctly given, and sign the roll on being satisfied that the different sums have been properly distributed to the escort parties. Each escort sent by the section shall proceed at once to its section and make over the money to the Officer-in-charge who personally shall sign a receipt in the pay book for the amount received by him. He shall also enter the amount received in the general diary.
(b) Similarly all departmental offices including the Armed Police on receipt of the money from the Reserve Bank shall arrange to distribute the pay to the clerical staff, Police officers and men included in the departmental establishment.

52. Disbursement of pay in police sections, Armed Police and other departments. – (1) The procedure mentioned below shall be adopted for disbursement of pay at police sections :-
(i) The Officer-in-charge shall at once on receipt of the cash commence the disbursement of the money in person to all available men in the section, and shall, on no account, leave the distribution to his subordinates. The pay of men who are on leave shall be sent to them by money order.

(ii) In the last column of the pay register the disbursing officer shall put his initials with date, in attestation of the signatures and thumb impressions of the payees.

(iii) The undisbursed pay (if any) at the close of the day, shall be locked up in the malkhana chest, the key being kept by the Officer-in-charge and by no other officer.

(iv) If necessary the Officer-in-charge shall arrange additional constables to guard the malkhana chest until distribution is completed.

(v) After disbursement of the pay, the pay book of the section with the amounts which cannot be disbursed at the section (the details of which shall be recorded in the pay book over the signature of the Officer-in-charge) shall be sent to the divisional office with the certificate as shown in sub-para below signed by the Officer-in-charge of the section. The divisional office shall acknowledge receipt of all undisbursed pay in the book.

(vi) The following certificate shall be given in the pay book by the Officer-in-charge of the section :-

“Certified that the men named in the pay book have been paid in my presence with the exception of those noted below whose pay aggregating Rs. ….. is returned to the divisional office”
(Here give names and details of sum undisbursed.)
(vii) Post Office receipts and payees’ receipts shall be pasted in the pay book against the entries concerned when pay is remitted by postal moneyorder to men on leave or to heirs of deceased men.

(2) All subdivisional Assistant Commissioners shall personally superintend the distribution of pay of one section in their subdivisions each month, but shall not give information beforehand of the section they intend to visit for the purpose.
(3) Similar procedure shall be observed in disbursing the pay of the clerical staff, Police officers and men included in the establishment of departmental offices including the Armed Police, the responsibility for actual disbursement being allotted to the Head Clerk or a particular officer who shall observe the formalities mentioned in sub-paragraphs (i) to (vii) of para. (1) above.
53. Examination of pay books of Police sections by the Head Clerk of the divisional office. – The Head Clerk of the divisional office shall personally examine the pay books after they are received back from sections, and satisfy himself that the payees’ receipts have been properly taken, that the disbursing officers have attested and dated all payments and that the certificate of disbursement and details of undisbursed pay have been properly given. He shall also see that the receipts for money sent by postal money order have been properly pasted in and shall bring any defects to the immediate notice of the Deputy Commissioner. Unless an order to the contrary is given in any particular case by the Deputy Commissioner the Head Clerk shall shortdraw all pay which remains undisbursed at the time of preparing the pay bills.
54. Undisbursed pay and allowance returned by Police sections. – The undisbursed pay and allowances returned by the Officer-in-charge of a section shall be received by the divisional office and entered in the daily cash book. A receipt cheque for the amount shall also be granted. Subsequent payment shall be made by the Head Clerk in the presence of a gazetted officer who shall attest such payments in the Pay Roll. When a gazetted officer is not available at the time, the Head Clerk shall disburse the amount due to officers of and below the rank of Assistant Sub-Inspector and attest such payments in the Pay Roll.
55. Arrear and supplementary pay bills. – (a) All claims shall be presented with promptitude. Delayed payments are not only irregular and inconvenient but objectionable as tending to impair the efficiency of audit and to facilitate frauds.
(b) Arrear pay shall be drawn not in the ordinary monthly bills but in a separate bill, with a reference to the bill from which the charge was omitted or withheld or in which it was refunded by short deductions or to any special order of the State Government granting a new allowance. Such bills shall be presented by the 15th of each month. The names of officers for whom arrears of pay are drawn, shall appear on these bills.

(c) In the case of arrear pay due to promotion or increase of emoluments with retrospective effect, the bill shall be supported by a copy of the order.

(d) In all bills for arrear claims, a certificate shall be furnished to the effect that the claim is within the sanctioned scale.

(e) These bills shall be carefully checked by the Deputy Commissioner before they are signed. He shall see that all amounts drawn in supplementary bills are covered by amounts shown as held over in the main bill except in the cases of arrear pay due to promotion or increase of emoluments with retrospective effect and of arrear pay due to officers who join a division or department after the monthly bill is prepared and paid.

(f) When any bill in submitted for signature, the register of pay held over for future payment (West Bengal From No. 5316 vide Regulation 48) shall also be put up at the same time.

The Deputy Commissioner of Police signing the bill shall check the sums shown in the register in token of check. The number and date of the bill shall be noted in column 7 of the register against the month tor which the pay is drawn and initialled by him. In case of officers returned from leave, the items shall be compared with the leave certificate and the names scored through in red ink in the register.
56. Payment of arrear claim. – Payments of claims to arrear pay and allowances are governed by S.R. 90 of the Treasury Rules, West Bengal and the Subsidiary Rules made thereunder.
57. Supplementary bills for officers discharged, dismissed or deceased and for those who retire or resign. – (a) A separate bill shall be prepared in the usual pay bill form for the pay of officers who are discharged or dismissed or who retire or resign and the amount shall be paid to them immediately after termination of their sendee. In every separate bill of this kind note shall be added for the information of the Accountant-General explaining the reason for the extra bill.
(b) The pay and allowances of a deceased Government servant can be drawn for the day of his death; the hour at which death takes place has no effect on the claim. The disbursement shall be made according to the procedure laid down in Subsidiary Rule 174 of the Treasury Rules, West Bengal and the Subsidiary Rules made thereunder.

58. Pay of an officer on temporary deputation to another division, department or unit. – The pay of a subordinate officer on temporary deputation to another division, department or unit for special work shall be drawn in the division, department or unit to which he is deputed unless there any order to the contrary.
59. Pay of temporary establishment. – Charges on account of temporary establishments shall not be drawn until proper sanction has been obtained to the employment of the staff. A copy of the order shall be attached to the first bill in which the charge is drawn, and its number and date quoted in subsequent bills.
60. Pay and subsistence allowance of subordinate officers under suspension. – An officer under suspension is entitled to a subsistence grant not exceeding one-fourth of his pay under Rule 71 of the West Bengal Service Rules, Part 1. If the authority suspending him, grants him the allowance, it may be drawn and disbursed, but if it is not required for immediate disbursement, it shall be shown as “held over” and drawn subsequently. When under Rule 72 ibid the officer is reinstated or granted a higher rate of allowance during the period of suspension by the same or appellate authority, the amount shown as “held over” should be revised and subsequently drawn on the authority of the sanction, and the same check should be applied to the investigation of arrear claims as is done in the case of promotion with retrospective effect. Until sanction is given to the grant of an allowance, remarks such as “under suspension” should be made in the pay bill as well as in the register of pay and allowance held over against the name of the officer concerned, no amount being shown in the latter register.
61. Pay of subordinate officers for periods of absence without leave. – The pay of officers for periods of absence without leave or overstayal of leave shall not be drawn at all. Their names shall be entered both in the pay bill and in the register of pay and allowances held over, but the amount due for this period need not be shown, as it will be calculated according to the kind of leave subsequently granted. Until final order is passed regarding leave, remarks, such as “overstaying leave” shall be recorded against the names in the pay bill as well as in the register.
62. Pay of Sub-Assistant Surgeons and the staff attached to the Calcutta Police Hospital. – The pay of Sub-Assistant Surgeons attached to the Calcutta Police Hospital shall be drawn in separate bills by the officers themselves under the countersignature of the Police Surgeon, Calcutta.
The pay of the compounders and other staff shall be drawn in establishment bills by the Police Surgeon according to the procedure prescribed for divisional or departmental offices.
63. Last Pay Certificate. – (a) In the case of transfer from one unit to another within Calcutta of an officer who draws his pay direct from the Accountant-General, West Bengal (i.e., officers of and above the rank of Inspector of Police), the issue of last pay certificate is not necessary. When an officer of and below the rank of Sub-Inspector or a clerk is transferred to another unit, the head of the office shall issue the last pay certificate in West Bengal Form No. 2508.
(b) To guard against double drawal of pay, heads of offices shall maintain a manuscript register in which shall be recorded the details of last pay certificates issued. The Accounts Clerk shall consult the register at the time of preparation and checking of pay bills.

(c) No pay of the officer shall be drawn in the new unit until his last pay certificate reaches there. Similarly the old unit shall not draw pay of the officer for whom a last pay certificate has already been issued.

(d) The last pay certificate of an officer received on transfer from the head of an office outside Calcutta or from other department shall be attached to the first pay bill drawn after his transfer.

64. Retrenchment of a bill. – (a) If any pay or contingent bill contains a charge which appears to be inadmissible or is not drawn properly supported by a certificate or sub-voucher, the Audit Office any retrench the amount thus held under objection instead of returning the bill unpassed to the drawing officer. The reason for such retrenchment shall be furnished in a memo to him along with the cheque at the time of payment of the bill from the Treasury.
(b) The amount thus retrenched from the bill shall be deducted from the net amount of the office copy of the relevant bill in red ink and the memo shall be filed with the same. The disbursement of the sum shall be made to the party concerned less the amount retrenched by the Audit Office. If the retrenched amount is claimed later on from the Audit Office, the original retrenchment memo shall be attached to the same retaining a copy in its place.

VI – Miscellaneous

65. Refund of subsistence allowance received from civil courts for giving evidence. – (i) Inspectors shall short draw in their pay bill any amount received by them from Civil Courts as subsistence allowance for giving evidence, and intimate the fact to the Deputy Commissioner of Police concerned. If they attend a Civil Court without receiving any subsistence allowance, they shall obtain from the presiding officer a certificate that no payment has been made and submit it to the Deputy Commissioner concerned for information. Failure to make due refund shall be treated as a serious offence.
(ii) On receipt of a summons from a Civil Court in the divisional or departmental office for service upon an officer, a mark shall be made against the entry in the receipt register and the paper shall be treated as pending until intimation has been received from the officer concerned as indicated above.

(iii) In the case of other officers, the Accounts clerk shall deduct from the pay of the officer, concerned, the amount received by him as subsistence allowance by short-drawal attaching the Court’s certificate to the bill. The Deputy Commissioner of Police concerned shall be responsible for such deductions.

66. Recoveries for Police supplied to private individuals. – All requisitions for supply of police received from private individuals of casual nature are to be sent to the Deputy Commissioner of Police, Reserve Force, where the staff is maintained for the purpose. If for any emergent occasion or during a holiday, the supply of guard is arranged by the divisional Police under orders, the charges for supply shall be recovered, at the prescribed rate under Regulation 19 of Chapter “Headquarters Force and Reserve Force”, Part I, and a command certificate shall be issued in connection therewith. Later the amount shall be deposited to the Finance Branch, Calcutta Police Directorate, in a chalan attaching the requisitions and the command certificate under head “Police supplied to private individuals.”
67. Advances from General Provident Fund. – (a) An application for an advance from the General Provident Fund shall be made in West Bengal Form No. 2639. The Commissioner is empowered to sanction advances under clauses (a) and (b) of sub-rule (1) of rule 15 of the General Provident Fund (Bengal Services) Rules to all officers of and below the rank of Assistant Commissioner of Police.
(b) All applications for advances under the General Provident Fund (Superior Civil Services) Rules shall be submitted to the Commissioner who will obtain the sanction of the State Government.

68. Final settlement of General Provident fund account. – All final settlement of General Provident Fund account of non-gazetted officers retiring on pension or whose services terminate otherwise, shall be made by the divisional or departmental office. An application shall be obtained from each subscriber to the address of the Accountant-General, West Bengal, intimating his desire to draw the accumulated amount finally. The usual stamped receipt from the party shall be taken for record at the time of payment.
69. House Building advance. – The Commissioner is empowered to sanction house building advances for officers subordinate to him in strict accordance with the rules laid down in Rule 308 of the West Bengal Financial Rules, Vol. I.
70. Register of recoveries. – A Register of recoveries shall be kept in West Bengal Form No. 5426 in which shall be entered all miscellaneous recoveries due from officers, together with the dates of recovery and deposit in the treasury. The items shall be serially numbered for each year and column 5 shall be initialled by the officer who signs the bill in which recovery is made.

CHAPTER XXVII

Building and Housing

I – General

1. Standard type plans. – Police buildings for which standard type plans exist should be constructed strictly according to such plans.
2. Deposit of religious relics or symbols, or erection of shrines or places of worship on Government land or buildings. – No religious relics or symbols shall be deposited, or shrines or places of worship erected on Government and or building without express orders either from the Government in the Public Works Department or from the Commissioner according as the land or building is borne on the books of the Public Works Department or Police Department. Such encroachments, if permitted, are likely to cause trouble in the event of the land which they occupy being required for improvements or other purposes.
If any such permission is granted in respect of any land or building, a list of the same should be maintained by the Calcutta Police Directorate.
3. Priests, Pundits and Mohallas forbidden to stay in Police buildings. – Priests, Pundits and Mollahs shall not be allowed to stay in any barracks or lines or in any buildings or compounds of police stations and outposts.
Station officers and Officer-in-charge of buildings shall be held responsible for seeing that no breach of this order occurs.
4. Register of Government buildings and plan of lands. – (a) A Register of Government lands and buildings occupied by the Calcutta Police including those borne on the books of the Public Works Department shall be maintained in West Bengal Form No. 5318 by the Calcutta Police Directorate giving particulars of the buildings and measurement of lands and their correct location showing name and number of the street wherein they are situated.
(b) If at any time a building is altered, the alterations should be noted under each column in red ink. If a building is reconstructed, the former entries should be penned Through and fresh entries made.

(c) An accurate plan of all lands in occupation of the Department and also of other Government lands and buildings including those borne on the books of the Public Works Department should be kept. The plans should be drawn on tracing paper and kept in a portfolio separate from the register. On each plan shall be shown some permanent or semi-permanent marks, such as trees, roads, tanks, masonry pillars, etc., to enable the land to be identified.

5. Protection of buildings from fire. – As one of the measures for protection of buildings from fire, the Deputy Commissioner-in-charge of the department/unit occupying the building, or in the case of police stations/outposts/guards, the Officer-in-charge should issue standing orders laying down clearly the drill for fire protection and measures on the outbreak of fire. The Deputy Commissioner or the Officer-in-charge, as the case may be, should also appoint a responsible officer for each building to ensure that the tanks and buckets are kept in good order and full of water and that they are periodically emptied and refilled, that chemical extinguishers are in working order, that there are sufficient refills in stock and that their uses are understood by the menials and others employed in the premises and practised from time to time. The officer so appointed should instruct all occupants of the building as to what they should do in the event of outbreak of fire. The practice of keeping buckets chained up by padlock should be avoided.
If in the opinion of the Deputy Commissioner concerned, any building lacks in fire protection the Director of West Bengal Fire Services should be consulted and his recommendation should be given effect to as quickly as possible.
In case of an outbreak of fire in buildings due to or suspected of being due to electrical causes, immediate information should be sent, if possible by telephone, direct to the Executive Engineer, Electrical Division concerned. The electric installations should not be interfered with except to the extent necessary to extinguish the fire, until the Executive Engineer has caused the site to be inspected by a responsible officer.
6. Accidents to buildings. – Whenever a police building is burnt or blown down or destroyed in any other way, an enquiry shall be made by the Deputy Commissioner concerned and a report shall be submitted to the Commissioner explaining the cause of the disaster. A report of accidents of serious nature shall also be submitted to Government by the Commissioner. In case of a fire due to improperly protected light or negligence in cocking operations, it will be decided whether the officer at fault shall not he held pecuniarily responsible for the accident.
II – Public Works Department – Buildings

7. Major Works and Minor works. – Works executed by Public Works Department are divided into (a) Major works, i.e., works the cost of which exceeds Its. 10,000/- and (b) Minor works, the cost of which does not exceed Rs. 10,000/-.
(a) Major works. – The power of sanctioning the construction of all major works rests with State Government, the cost being met from the Public Works Department budget. When such buildings costing above Rs. 10,000/- are required to be constructed, the approval of the Commissioner is to be first obtained and then necessary plans and estimates are to be prepared by the Executive Engineer and submitted to Government in the Home (Police) Department for administrative approval. After the administrative approval of Government is obtained, provision of funds is made by Government through the schedules in the Public Works Department budget to enable the Public Works Department to execute the work. After such buildings are completed, possession of such buildings is made over by the Executive Engineer concerned to the Commissioner or his representative. These buildings are borne on the books of the Public Works Department and the responsibility for care and maintenance of these buildings rests entirely on that Department. For this purpose the Executive Engineers concerned make provision of funds in their budget to meet the cost of annual repairs (including white-washing, cleaning, etc.). At an interval of 4 years thorough repairs to such buildings are undertaken by the Executive Engineers concerned, the cost of which is also met from their own budget.

(b) Minor works. – The power of administrative approval to the execution of non-residential minor works costing not more than Rs. 10,000/- rests with the Commissioner and the cost is met from the grant of minor works in the Public Works Department budget placed at the disposal of the Commissioner. The power of execution of non-residential minor works costing more than Rs. 10,000/- as well as residential minor works, irrespective of financial limits, rests with Government, the cost of such projects being, however, met from the grant of minor works placed at the disposal of the Commissioner. Like buildings constructed as major works, the responsibility of care and maintenance of all buildings constructed as minor works rests on the Public Works Department and the procedure of periodical repairs is also the same.

8. Completion reports of original works executed by the Public Works Department. – Completion certificates of original works of the Police Department executed by the Public Works Department shall be signed by the Deputy Commissioner, Headquarters. If he is not satisfied with the work he shall note the defects, make his comments and take up the matter with Public Works Department.

III – Departmental Buildings

9. Works-original, Works-repairs, petty construction and petty repairs. – (a) Departmental buildings projects are divided into the following categories :-
(i) Works – original.

(ii) Works – repairs.

(iii) Petty constructions.

(iv) Petty repairs.

(b) (i) Departmental projects costing more than Rs. 2,500/- come under the category of “Works – original”.

(ii) Projects relating to repairs to departmental buildings costing over Rs. 2,500/- come under the category of ‘Works – repairs’.

(iii) Departmental projects relating to (a) original works and (b) repairs costing up to Rs. 2,500/- come under the category of (1) ‘Petty construction’ and (8) ‘Petty repairs’, respectively.

(c) For all departmental projects coming under the category of ‘Works – original’ and ‘Works – repairs’ the cost of which does not exceed Rs. 5,000/-and all departmental projects coming under the category of ‘Petty construction’ and ‘Petty repairs’ the cost of which does not exceed Rs. 2,500/- the Commissioner is competent to accord sanction. Departmental projects the cost of which exceeds Rs. 5,000/- require the sanction of the State Government. The cost of such projects is met from the grant placed at the disposal of the Commissioner in the Calcutta Police budget under the head “Contract Contingency” if the cost does not exceed Rs. 2,500/- and from the grant under the head ‘Works – original’ and ‘Works – repairs’ if the cost exceeds Rs. 2,500/-.

(d) Financial and accounting procedure. – The financial and accounting procedure relating to the execution of departmental works up to the limit of Rs. 5,000/- is laid down in Rule 147 of the West Bengal Financial Rules and Appendix V(A) of the West Bengal Audit Manual, Vol. II. The procedure relating to the works exceeding this limit is laid down in Appendix V(B) of the Manual.

10. Works and repairs relating to sanitary, water-supply fire appliances and electric installations in all Government buildings. – Aid works and repairs in connection with sanitary, water-supply, fire appliances and electric installations in all police buildings, both departmental and those borne on the books of the Public Works Department should invariably be carried out by the Public Works Department under Rule 4, Appendix 11 of the West Bengal Financial Rules. The expenditure incurred in respect of departmental police buildings should, however, be met from the departmental Grant.

IV – Residential Quarters And Barracks

11. Register of residential quarters in Government buildings owned, hired and requisitioned by Government. – The Calcutta Police Directorate shall prepare and maintain an up-to-date list of both ‘Government quarters’ and ‘hired and requisitioned quarters’ occupied by the Calcutta Police officers showing particulars about the quarters in a form as sketched below :-
Form

(1) Location of the quarters.

(2) Government owned quarters or hired quarters or requisitioned quarters.

(3) If hired quarters, whether hired on lease or on monthly tenancy and whether the rent is inclusive of occupiers’ shares of taxes.

(4) Occupiers’ name, address, rank and posting.

(5) Rent per month exclusive of electric or any other charges.

(6) Police station jurisdiction.

(7) Name and address of the landlord/landlady or the lessee.

12. Maintenance of registers of quarters occupied by Police officers. – (a) Each Deputy Commissioner shall maintain registers, one for permanent and the other for temporary staff, showing the details of the quarters (i) borne on the books of the Public Works Department, (ii) departmental, (iii) hired by the Commissioner either on lease or on monthly tenancy, (iv) hired by the officers themselves with the permission of the Commissioner for which rent is paid on production of rent receipts and (v) requisitioned quarters. These registers should show the names and designations of the officers occupying quarters and the monthly rental.
Whenever the occupants of the quarters are changed due to transfer, discharge or otherwise, the registers should be corrected accordingly noting the date of change and intimation must be sent to the Calcutta Police Directorate and Electric Supply Corporation direct for proper adjustment of changes.
(b) Instructions regarding occupation of quarters by police officers. – Officers while on leave are not allowed to occupy quarters, if the leave exceeds 30 days, or the quarters are required for any other officer, except on leave on medical grounds when the same can be retained till 90 days. All cases of leave should be properly scrutinised in proper time to examine the admissibility of rent especially in case of rented houses.

No quarters should be allowed to remain vacant and if they are rented quarters arrangement should be made immediately in consultation with the Calcutta Police Directorate either to accommodate other officers of to give them up in proper time if they are not required for accommodation of any other officer so that no rent may accrue unnecessarily.
13. Quarters for Police officers. – (1) All officers and men of the Calcutta Police are entitled to rent-free quarters. Officers of and above the rank of Assistant Sub-Inspector (excepting those unmarried Sergeants who are accommodated, in barracks) are provided with family quarters.
(2) The Commissioner is authorised to hire or requisition quarters for those officers only, who cannot be accommodated in Government owned buildings or in buildings rented more or less permanently under specific orders of Government and to allow as many officers to occupy one building as possible, provided the rate of rent or compensation, as the case may be, for each rank does not exceed those shown below :-
Assistant Commissioner

Rs. 138 per month.

Inspector/Inspectress

Rs. 83 per month.

Sergeant/Sergeant Major (recruited before partition)

Rs. 83 per month.

Sergeant/Sergeant Major (recruited after partition)

Rs. 55 per month.

Sub-Inspector /Subedar /Subedar Major/ Sub-Inspectress

Rs. 55 per month.

Jemader

Rs. 35 per month.

Assistant Sub-Inspector/Assistant Sub-Inspectress

Rs. 28 per month.

The above rates are to be regarded as maximum and not as fixed rates or as house allowance.
(3) In exceptional circumstances police officers and men may be permitted to make their own arrangement for accommodation, with the prior approval of the Commissioner and to receive rents on production of rent receipts provided the rates shown in clause (2) above are not exceeded.
(4) Head Constables and Constables (including equivalent ranks) are provided with free barrack accommodation. 25 per cent of the total strength of Head Constables and Constables may however be permitted by the Commissioner to live outside barracks with their families and receive house rent at the following rates :-
Head Constable (including equivalent rank)

Rs. 12 per month.

Constable (including equivalent rank)

Rs. 8 per month.

(5) In cases where it is not possible for the Commissioner to hire quarters for the different ranks within the rates mentioned in clauses (2) and (4) above full rent for such quarters may be paid provided the scale of accommodation occupied by the officers as noted below is not exceeded:

Rank	Floor space in sq. ft.(excluding verandahs and passage, if any).
1. Inspector/Inspectress	700
2. Sub-Inspector/Sub-Inspectress/Sergeant/Sergeant Major/Subedar/Subedar Major.	550
3. Assistant Sub-Inspector/Assistant Sub-Inspectress/ Jamadar.	430
4. Head Constable/Havildar	120
5. Naik/Lance Naik/Sepoy /Constable	80

14. Officers’ quarters in Public Works Department buildings, departmental buildings, and in buildings hired and requisitioned by the Commissioner. – (a) Officers occupying family quarters in Public Works Department buildings, departmental buildings and in buildings hired and requisitioned by the Commissioner shall keep them clean and tidy and all fixtures in order.
(b) Such quarters are meant for the occupation of the officer and his family. No portion of the accommodation shall be given up to friends or relations who are not dependants on the officer occupying the quarters. Friends and relations who are not dependants may stay with an officer in his official quarters for a period not exceeding two weeks. Any stay beyond this period must be sanctioned by the Deputy Commissioner concerned.

15. Standing for family quarters at Lallbazar elsewhere. – Officers occupying family quarters at Lallbazar or elsewhere should observe that :-
(a) no dogs or other animals shall be kept in the quarters without the permission of the Deputy Commissioner, Headquarters or of the Deputy Commissioner of the division or ; department concerned;

(b) all quarters are liable to inspection by the Deputy Commissioner, Headquarters or by the Deputy Commissioner, of the division or department;

(c) no vocal or instrumental music shall be sung or played between 12.00 hours and 16.00 hours or after 22.00 hours without the special permission from the Deputy Commissioner, concerned;

(d) the cost of gas consumed by gas cookers shall be paid direct to the Gas Company by the officer concerned;

(e) no fittings shall be interfered with. Any damage to or loss of fittings etc., shall be immediately reported to the Assistant Commissioner, Headquarters or to the Assistant Commissioner of the subdivision or department; and

(f) complaints shall be made in writing to the Deputy Commissioner, Headquarters, or of the district or department.

16. Allotment of family quarters to Sergeants. – (a) Married Sergeants will be provided with family quarters in the order of their seniority in the Gradation List, except that no married Sergeant will be required to vacate his quarters for the reason that a Sergeant senior to him in the Gradation List has married.
(b) Sergeants shall occupy the quarters allotted to them.

(c) Should there be a reduction in the number of family quarters sanctioned by Government, Sergeants will be deprived of quarters in order from the bottom of the Gradation List.

17. Suspended officers not entitled to free quarters. – (a) Officers under suspension shall not be entitled to free quarters and shall, if so required, make their own arrangements for their families.
(b) The Commissioner is competent to earmark quarters for particular posts to be occupied only by officers holding such posts and none else.

(c) In case of family quarters earmarked for any particular posts, occupation of such quarters will be allowed to so long as the officers hold such posts. When an officer occupying quarters earmarked for a particular post is transferred to another post for which no quarters are earmarked he will either be provided with pooled quarters or given house rent in lieu thereof. Any officer who refuses to vacate quarters earmarked for a particular post when he no longer holds that post will be liable to disciplinary action for disobedience of order.

18. Instructions for occupation of single sergants barracks and quarters at Lallbazar and elsewhere. – The following orders shall be in force at Lallbazar and at such other places as the Commissioner may direct :-
(a) On enlistment, Sergeants shall live in the quarters allotted to them by the Inspector, Headquarters.

(b) Outsiders shall not stay in the Sergeants’ quarters.

(c) Sergeants shall not change their room without the sanction of the Assistant Commissioner, Headquarters.

(d) No dogs or other animals shall be kept in the quarters without the permission of the Deputy Commissioner, Headquarters.

(e) Rooms shall be ready for inspection at such times as the Commissioner may fix.

(f) Lights shall be extinguished when a room is not occupied. All lights shall be extinguished by 23 hours. Sergeants returning from duty after that shall turn on lights for a minimum period only.

(g) No vocal or instrumental music shall be sung or played between 12.00 hours and 16.00 hours or after 22.00 hours without special permission from the Assistant Commissioner, Headquarters.

(h) Furniture shall not be removed from any building or room without the sanction of the Assistant Commissioner, Headquarters.

(i) Electrical fittings shall not be interfered with. Any failure or breakdown shall be reported to the Orderly Sergeant who shall pass on the information to the Sergeant-in-charge, Buildings.

19. Standing orders for Barracks. – (a) Barracks shall be swept clean every morning and evening by the sweepers attached to them.
(b) Cots shall be arranged neatly in line.

(c) Kit boxes shall be arranged in line at the head of each cot.

(d) Boots and shoes shall be neatly arranged under the foot of the cot.

(e) Articles of clothing shall not be allowed to hang in disorder. (Mosquitoes take shelter in hanging clothing).

Great-coats and waterproofs shall be neatly folded and kept on the top of kit boxes. Other clothing shall be neatly folded and kept in kit boxes.
(f) The occupants of barracks shall invariably sleep under a mosquito net at night and shall be held responsible for keeping their nets in good repair.

Mosquito nets shall be hung at dusk from wires fixed across the barracks; wooden or bamboo posts or nails in the walls shall not be used for this purpose. Mosquito nets shall be taken down every morning and kept folded inside kit boxes.
(g) In the morning beds shall be tidied and covered with a clean white sheet. Any one who lies down during the day shall tidy his bed on getting up.

(h) Spitting is strictly prohibited.

(i) Cigarette or biri ends, burnt matches, torn papers etc., shall not be thrown away inside the barrack or outside in the compound but shall be deposited in receptacles provided to the purpose.

(j) Any occupant becoming ill shall be removed to hospital and shall not be allowed to remain in the barrack.

(k) No outsider shall be allowed to stay in any barrack.

(l) The Police officer in charge of a building shall make some person of his establishment answerable for the general condition of the building and the fixtures; as also for keeping a watch on the attacks of white-ants; for paying strict attention to cleanliness of the interior and the neatness of the exterior of the building and its surroundings and for keeping rain water down pipes and surface drains (where such exist) free from all obstructions.

V – Miscellaneous

20. Electrical appliances. – No electric kettles,, stoves, hot plates, iron, etc., shall be connected to the electric installations in the Government buildings without reference to the Executive Engineer, Electrical Division, Public Works Department, unless there be a special line provided for the purpose so as to avoid the chance of accidents and electrical breakdown.
21. Report to Electric Supply Corporation of change of occupancy. – (a) When a police officer occupies residential quarters either in Government buildings or rented buildings he shall send the following information direct to the Calcutta Electric Supply Corporation :-
(i) Name.

(ii) Rank.

(iii) Name and number of the quarters occupied.

(iv) Date of occupation.

(v) Number of the electric meter.

(b) When a Police officer leaves such quarters he shall inform the Calcutta Electric Supply Corporation of the date of his departure.

(c) He shall send copies of these reports to the Calcutta Police Directorate.

22. Remission of charges on account of electric current. – The following classes of Police officers are allowed a remission of charges on account of electric current consumed in the quarters occupied by them up to the limit as shown against each :-
(1) All Sergeants recruited before partition – Up to a maximum limit of Rs. 12 a month from April to October and Rs. 7 a month from November to March.
(2) Other Police officers on pay not exceeding Rs. 100 per month up to a limit of Rs. 10 a month.
Note. – (i) Whenever officers concerned are promoted to higher rank or change their residence or go on leave they must forthwith send intimation to the Electric Supply Corporation and to the Calcutta Police Directorate through their divisional or departmental office.

(ii) This is not classed as a regular compensatory allowance but is treated as contingent charges.

23. Payment of Municipal rates, and taxes. – The instructions contained in rule 22 of Appendix 11 of the West Bengal Financial Rules shall be followed in payment of municipal rates, and taxes.
24. Procedure for repairs, care and maintenance of hired and requisitioned buildings. – The responsibility for repairs, care and maintenance in respect of hired and requisitioned buildings rests with the owners of such buildings who are expected to carry out necessary repairs to such buildings as and when required at their own cost. In respect of hired buildings the tenants are to contact the house owners direct in matters of repairs while in respect of requisitioned buildings the tenants are to send requisition for repairs to the Land Acquisition Collector who is responsible for getting the repairs done by the house owners by serving notice as required under the law. After the expiry of the stipulated period, if the house owner do not respond to such notice the Land Acquisition Collector may get the repairs done, the cost being met by deduction from the rent compensation as admissible under the law. In case the nature of repairs necessary is such that the cost is not covered by the amount of rent admissible under the law, either the buildings are required to be derequisitioned or in case in the public interest it is not possible to release the building the repairs may be undertaken with the sanction of Government at Government cost.
25. Repairs to departmental buildings. – Whenever any repairs are considered necessary by the Deputy Commissioner concerned to any departmental buildings within his jurisdiction he should call for tenders from recognised building contractors. In calling tenders the exact specifications and quantities of each item of work’ to be done should be mentioned in the tender notice so that all the tenderers may be able to submit tenders for the identical work. After the tenders are received in sealed covers addressed to the Deputy Commissioners concerned the tenders are to be opened by the Deputy Commissioners themselves after the expiry of the last date of submission of such tenders. Thereafter a broadsheet is to be prepared showing the rates tendered by the different contractors and the work entrusted to the lowest tender (in case the lowest tender cannot be accepted the reasons should be recorded in writing) after obtaining assurance of funds from the Administrative Officer, Calcutta Police. After completion of the work the bill of the contractor with the completion certificate endorsed on the body of the bill by an officer not below the rank of Assistant Commissioner of Police is to be sent to the Calcutta Police Directorate for arranging payment.
26. Repairs to hired buildings. – With regard to repairs to the hired buildings the same procedure is to be followed as in the case of repairs to departmental buildings, provided the repairs required are of emergent nature and cannot wait for being undertaken by the house-owners without serious inconvenience to the occupants.
27. Programme of repair work. – The available funds for meeting the cost of repairs to hired and departmental buildings are limited. It is, therefore, essential that the works of repairs to such buildings should be undertaken according to priority. Instead of carrying out repairs to such buildings in a sporadic manner it will be convenient if at the beginning of each financial year, each Deputy Commissioner draws up a list of works relating to repairs to departmental and hired buildings, in his Jurisdiction, arranged in order of priority, and sends the list to the Administrative Officer, Calcutta Police, for obtaining the approval of the Commissioner as to the particular work of repairs to be undertaken during that financial year according to availability of funds. After the approval of the Commissioner is communicated to them, the Deputy Commissioners concerned shall proceed to arrange the execution of the approved works of repairs according to the procedure outlined above. If, however later in the year any emergent work of repair, winch could not be foreseen before, crops up, such repairs shall, of course, be undertaken by the Deputy Commissioners concerned with the prior approval of the Commissioner.

CHAPTER XXVIII

Furniture, Forms, Stationery and Stamps

1. Scales of furniture. – The scales of furniture and stores to be supplied to various offices subject to the provision of funds in the budget are shown in Appendix. The scales shall be followed, and must not be exceeded without the sanction of the Deputy Commissioner of Police, Headquarters.
In cases, where no such scale has been laid down, articles shall be supplied according to actual requirement at the discretion of the Deputy Commissioner of the division or department concerned out of the contract contingent allotment placed at his disposal annually.
2. Furniture of divisional and other offices. – Separate stock registers of furniture are to be maintained for each office or unit by the Deputy Commissioners concerned, who shall hold an annual check of the stock of each office in March. Each office shall have a distinct mark for its furniture, e.g., divisional offices D.C.N., D.C.C., D.C.S., D.C. Port. Similarly, court furniture shall bear the initial of the court and number, thana furniture their section and number, e.g., K3, T.6, etc., and the furniture of other offices by the initial of the department, D.C., S.C., D.C. Special Branch, etc.
3. Stook Book of furniture. – (a) A Stock Book shall be kept in two parts in West Bengal Form No. 1148. In Part I shall be entered every article of furniture or office equipment belonging to Government with the date of its receipt (except stationery, etc.). The book shall be properly indexed and one or more pages shall be set apart for each kind of article and the distribution shall be shown (reference being given to Part II).
The number of the pages of the Stock Book in which each item of furniture is entered shall be noted against the bills in the contingent register, and in the Committee Register, and the number and dates of the pay cheques shall also be entered in column 4 (number and date of voucher or other documents relating to receipt) of the Stock Book. Articles entered in the Stock Book shall be condemned by the Condemnation Committee laid down in Regulation 8(e) of chapter XXII as they become unserviceable, and shall either be sold and proceeds credited to the Government, or if sale is not possible shall be destroyed in the presence of a responsible officer. If articles are sold, the number and date of the treasury chalan shall be entered in column II (authority for writing off shortage) of the Stock Book.
(b) In Part II, a page or more of the books shall be set apart for each office or section and a copy of the list of articles serially numbered and authenticated by the signature of the Deputy Commissioner shall be furnished to the officer or clerk in charge, and hung up in the office, or station. When the clerk in charge or the Officer-in-charge changes, the charge report shall be compared with the Stock Book as soon as received, and explanations of discrepancies, if any, shall be called for at once.

A separate part of the Stock Book shall be set aside for keeping a list of furniture bought and kept in reserve for future supply to officers.
Articles entered in Part II shall be condemned by the Condemnation Committee laid down in Regulation 8(e) of Chapter XXII as they become unserviceable, and shall either be sold by public auction in the presence of a responsible officer or if sale is not possible, shall be destroyed in his presence. If articles are sold, the proceeds shall be credited to the treasury and the number and date of the treasury chalan entered in the appropriate column of the Stock Book.
(c) The Deputy Commissioner shall take Part II of this Stock Book and of the Reserve Office Stock Book with him when he makes his annual inspection.

4. Forms. – Various kinds of printed forms, registers, books, diaries envelopes, labels, etc., are in constant use by the Calcutta Police. Stocks of all these forms for use in the different offices and units of the Calcutta Police shall be maintained by the Calcutta Police Directorate at Lallbazar. Rules laid down in the West Bengal Forms Manual regarding storage, custody, issue of forms shall be followed as far as possible.
5. Classification of forms. – Forms are grouped into standard and nonstandard and are supplied by the Press and Forms Department. Standard forms are those which are included in the list of standard forms approved by the State Governments, Non-standard forms are special forms required by particular classes of officers for their own offices. (Vide rule 78 of the West Bengal Forms Manual.)
No forms will be printed by the Press and Forma Department unless the annual demand exceeds 2000 copies. (Vide rule 84 of the West Bengal Forms Manual.)
6. Supply and stook of saleable forms. – The supply of saleable forms is received from the Press and Forms Manager for use of the Arms Act and Pass Departments. The stock of these forms shall be made over to the department concerned for safe custody as soon as they are received. The sale proceeds of these forma shall be credited to Government.
7. Introduction of new forms and alternations of existing forms. – (a) No new forms, standard or non-standard, shall be prescribed and no alteration, except as provided in clause (b), in any standard forms shall be made except under the orders of the State Government or, in the case of the High Court and the Accountant-General’s forms, by those authorities.
(b) The Commissioner may make alterations of a routine nature in any standard form and alter any non-standard form. Without the sanction of the State Government, provided that such alterations are carried out at the time of submission of annual indents, and the form in question is not in use in any other Department. (Vide rules 79, 80 and 82 of the West Bengal Forms Manual.)

8. Account or receipt and issue of forms. – The account of forms shall be maintained in West Bengal Form Number 108. The receipt and issue of forms, borrowed or lent or printed locally shall be shown in the register in red ink.
A percentage of the forms shall be checked annually by a gazetted officer (preferably by an Assistant Commissioner).
9. Forms to be kept on rack with labels. – All forms shall be kept neatly arranged in racks with labels. They must not be stacked on the floor or otherwise suffered to be damaged.
10. Supply of stationery to subordinate offices, etc. – The supply of stationery shall be made by the Calcutta Police Directorate to each office, section, department or police station on receipt of requisitions duly signed by the Officers-in-charge on the 1st week of a month. The supply shall be made on the basis of scales laid down by the Controller of stationery as far as possible.
11. Typewriters and duplicators. – (a) Purchase of typewriters and duplicators in replacement of condemned ones shall be arranged by the Calcutta Police Directorate on receipt of requisitions from the Heads of offices concerned. Before sending such requisitions, the Head of the office concerned should obtain a certificate from the makers of the machine to the effect that the machine has passed the state of economical repairs, and is fit for condemnation. This certificate shall thereafter be placed before the Condemnation Committee laid down in regulation 8(e) of Chapter XXII for formal condemnation. After a new machine is supplied the condemned machine should be sold by public auction through the Central Malkhana and the sale proceeds credited to Government as receipt.
(b) When a machine is in need of repairs, quotations shall be obtained from the makers of that machine and other reputed and reliable firms and the machine repaired by the firm whose rate is the lowest after obtaining guarantee of satisfactory service for at least one year.

(c) Periodical oiling and cleaning of all typewriters and duplicators shall be entrusted to the firm selected for the purpose by Government for that year at the rate fixed.

(d) Application for an increase in the number of typewriters or duplicators in an office must be supported by the following particulars :-

In requisition for typewriters –
(i) Strength of the clerical staff of the office.

(ii) Average number of letters issued during the month.

(iii) Number of typewriters already in use.

(iv) Number of competent typists employed.

In requisition for duplicators –
(i) Number of circulars annually issued.

(ii) Number of duplicators already in use.

(e) All machines when purchased or disposed of must find entries in the Stock Books of the department concerned.

12. Account of Service stamps. – Stock of service stamps shall be maintained in the Calcutta Police Directorate for supply to different offices of the Calcutta Police against requisitions duly countersigned by respective Heads of offices.
13. Pay cheque book for issue of stamps. – A separate pay cheque book in West Bengal Form No. 50 shall be maintained for stamps issued. The pay cheques shall be prepared in duplicate, and the stamps sent to the different offices and units with a duplicate copy of the pay cheque. The officers receiving them shall return the receipted cheque which shall be filed in the ordinary way. The number and date of the pay cheque shall be noted in the stamp register to facilitate checking.
14. Check of stamp account in divisional and departmental office. – The stamp account and the Issue Register of the Deputy Commissioner’s office shall be checked daily by the Head Clerk to whom the despatcher shall show before posting all covers duly stamped. In the remarks column of the Issue Register shall be shown the daily receipt, issue and balances of the stamps. The Deputy Commissioner shall check the stamp account twice a month, and shall certify in the register when this is done.
15. Manuscript register for forms stationery and stamps. – A manuscript register shall be maintained in all police stations, courts and other offices showing the receipt and issue of forms, stationery and stamps. This shall be checked with the file of requisitions by inspecting officers.

CHAPTER XXIX

Miscellaneous

I – Calcutta Police Cattle And Dog Pound.

1. Seizure of stray Cattle or other animals for impounding. – Cattle or other animals found straying upon the streets or throughfares, or tresspassing on any of the grounds or property of the inhabitants, or of the Government in the town of Calcutta may be seized and confined by any person in any public pound appointed by the Commissioner.
2. Pounds in Calcutta. – The pounds established at the North Division Office compound and at the Taltala police station are public pounds appointed by the Commissioner for the purpose of impounding of stray animals other than dogs, and the pound established at the Karaya police station is a public pound for the impounding of stray and unclaimed dogs.
3. Personnel of the pound. – The Reserve Officer, North Division, is the Officer-in-charge of the pound at the North Division Office compound, and the Officer-in-charge of the Taltala police station is the Officer-in-charge of the pound at that police station.
An Assistant Sub-Inspector is posted in immediate charge of the pound. He shall supervise the work of the durwan, bhisty and sweeper and the feeding of the animals. He shall also maintain the necessary registers under the direction of the officer-in-charge.
4. Duties of the Officer-in-charge of the pound. – The Officer-in-charge of the pound shall be responsible for –
(i) the strict observance of the regulations in this part,

(ii) the money received by him, and

(iii) the animals confined in the pound.

He shall also be responsible for the cleanliness and general management of the pound under his control.
Divisional Deputy Commissioners and Assistant Commissioners concerned shall pay occasional visits to these pounds in course of their normal duties.
5. Pound fees for cattle and other animals.(Section 9, Bengal Act IV of 1866). – (a) All animals impounded shall be shown in the register maintained for the purpose.
(b) No animal impounded shall be released unless the owner of the animal pays the pound fees at the following rate, in addition to the charges incurred for its feeding as prescribed in regulation 7 :-

For every goat, sheep or hog – 50 nP.

For every other animal – 1 rupee.

Note – Goat, Sheep, etc., include kids, lambs, etc., respectively.

6. No animal seized to be released before impounding. (Section 9, Bengal Act IV of 1866). – An animal seized and brought for the purpose of confinement in the pound by private persons or constables cannot be released without actual confinement in the pound and without payment of the prescribed pound fee on the ground that the owner appeared before it was actually impounded. In such cases, the Officer-in-charge must place the animal in confinement in the pound first and then release it on payment of the usual pound fee.
7. Feeding charge of cattle and other animals. – The following rates shall be charged for feeding the animals, and must be paid to the Officer-in-charge of the pound before their release. Animals impounded will be fed twice daily at 7 a.m. and at 5 p.m. Charges at the rate shown below, per day shall be made for all animals, but for animals released before

feeding times, no feeding charges shall be made :-

Animal		Rate of feeding per day.
		Rs. nP.
Horse		…………………………………. 3.25
Buffalo		…………………………………. 2.00
Cow
Bullock	]
Pony		…………………………………. 1.50
Mule
Ass		…………………………………. 1.25
Goat	]
Sheep		…………………………………. 1.12
Deer
Hog
Calf	]
Kid		…………………………………. 0.62
Lamb

The rates are subject to changes which may be made by the Commissioner from time to time.

8. Treatment of sick animals in the pound. – If any cattle or dog falls sick in the pound, the Officer-in-charge shall arrange for its treatment. It shall be removed to the Belgachia Veterinary Hospital in case of contagious disease, or if so advised by a Veterinary Surgeon.
The charges for treatment shall be borne by Government. No animal which appears to be diseased to the Officer-in-charge of the pound shall be accepted for impounding.
9. Period of impounding of animals. – All animals impounded shall be detained (unless previously claimed by the owner and released) for ten days after which they shall be sold by public auction.
10. Date of sale of animal to be notified. (Section 9, Bengal Act IV of 1866). – The date of sale of impounded animal shall be notified by the Officer-in-charge of the pound with the approval of the Deputy Commissioner who shall ensure a wide publicity of the proposed sale and allow sufficient time for attendance at the sale.
11. Sale of animal. (Section 9, Bengal Act IV of 1866). – (a) All animals remaining unclaimed or unredeemed for ten days shall be sold thereafter by the Officer-in-charge by public auction to the highest bidder, a record being kept of the name and address of the purchaser of each animal and of the amount realised by such sale. Proper bid sheets shall be maintained. Such sales shall be supervised by at least a Sub-Inspector of Police. But sales where the bid money is expected to be more than Rs. 500/- in one or several lots but less than Rs. 2,000/- shall be supervised by an officer of the rank of Inspector. Sales where the bid money is expected to exceed Rs. 2,000/- shall be supervised by an Assistant Commissioner. The Divisional Deputy Commissioner can detail any officer of the proper rank from within his jurisdiction for the purpose.
(b) The Divisional Deputy Commissioner shall decide whether one or more animals should be sold in a single lot and shall assess a fair price for the animal or animals on the recommendation of a Subdivisional Assistant Commissioner who shall personally see the animal or animals before mailing the recommendation. If the highest price called by a bidder does not come up to the price assessed by the Assistant Commissioner, the animal should be sold to the highest bidder by the officer conducting the auction.

12. Purchase of impounded animal by Police officers forbidden. (Section 9, Bengal Act IV of 1866). – No Police officer shall be permitted directly or indirectly to become the purchaser of any animal sold at such sales.
13. Sale proceeds. – (a) All the receipts of the pound of the clay including the sale proceeds of unclaimed animals shall be remitted to the Calcutta Police Directorate and credited to the cattle Pound Fund by a Challan (West Bengal Form No. 4270) oh the following day or the day after positively.
(b) The sale proceeds after deduction of the fees and charges mentioned in Regulations (5) and (7) may be claimed by the owner of the animal within 15 days of the sale and he shall get a refund from the Calcutta Police Directorate. If however, no claim is preferred within 15 days of the sale, the money shall be forfeited and credited to Government.

(c) Receipts for all money received in the account of the pound shall be granted in prescribed forms mentioned in Regulation 18, in duplicate, to the payer, cross-reference being kept in the Cash Register for facility of checking.

14. Purchase of fodder for the impounded cattle. – Purchase of fodder to be consumed by the impounded cattle shall be made by open tenders as laid down in Rule 47 of the West Bengal Financial Rules, Volume I.
15. Indents for fodder and payment of bills. – (a) Indents for fodder shall be sent by the Officer-in-charge of the pound to approved contractors, and their bills shall be sent duly checked and certified by him through the Deputy Commissioner of the division to the Finance Branch, Lallbazar, for payment.
(b) All supplies of fodder against indents shall be entered in the stock Register of fodder quoting particulars of chalans and bills of the contractors. The Officer-in-charge of the pound shall check and attest this register when sending bills to the Deputy Commissioner of the division for counter-signature.

(c) Before accepting a supply the Fodder Inspection Committee appointed by the Commissioner shall check and certify that the supply has been according to the accepted samples.

16. Pay of pound establishment. – The pay of the police staff and menial establishments of the pound shall be drawn and disbursed by the Deputy Commissioner of the division in the same manner as in the case of other establishments under him.
17. Dog pound at Karya Police Station. – (i) To confine stray and unclaimed dogs, a pound exclusively for dogs is maintained at Karya Police Station. The Officer-in-charge of the police station is also the Officer-in-charge of the Dog pound and an Assistant Sub-Inspector is in direct charge of the pound. Section officers shall send the dogs deposited with them in charge of a constable to the dog pound for custody.
(ii) Dogs shall be detained In the pound up to 10 days and shall be released to the owners if they appear in the meantime, on payment of charge of 50 naye paise per diem plus the pound fee of rupee one for each animal.

(iii) Dogs shall be sold to the public by auction to the highest bidder if no claimant appears within the aforesaid ten days.

(iv) All receipts of the Dog Pound of the day including the sale proceeds, if any, of the unclaimed dogs shall be remitted to the Head Office, Lallbazar and credited to the Dog Pound Fund by a chalan (West Bengal Form No. 4270) on the following day or the day after at the latest. Receipts for all money received in the account of the Dog pound shall be granted in the prescribed form in duplicate to the payer, cross-reference being kept in the Cash Register for facility of checking.

18. Registers and Records. – The registers, forms and records to be maintained by the Cattle and Dog pounds are shown in Appendix –
(See Appendix to reg. 90, Chapter IV – Privileges and General Instructions.)

II – Calcutta Police Morgue

19. Functions of the Calcutta Police Morgue. – (a) The Calcutta Police Dead House is commonly known as the Calcutta Police Morgue, and is situated near the Calcutta Medical College. It is under the administrative control of the Commissioner. It functions under the Medical Officer designated as the Professor of Forensic and State Medicine, Medical College, Calcutta.
(b) Dead bodies of persons in cases of suspicious, accidential and unnatural deaths within the original jurisdiction of the Calcutta High Court and the Port area when taken charge of by police shall be sent to the Police Morgue for post-mortem examination with a view to finding out the cause of death.

Note. – Deadbodies of persons dying in a suburban hospital of injuries received in the town shall be removed to the Momnipur or N.R.S Hospital Morgues if it is considered that an inquest will be necessary in order to determine whether criminal proceedings should be instituted in the matter.

(c) During emergencies, phenomenal crises, riots, etc., when death rolls are heavy, the Police Morgue may serve, if necessary, as a storage of deadbodies to be disposed of later after necessary action has been taken by the Coroner under the Coroners Act, 1871 (Act IV of 1871).

20. Medico-legal museum. – The Police Morgue accommodates a medico-legal museum which is of interest to the investigating staff of the Calcutta Police.
21. Staff of the Calcutta Police Morgue. – The staff employed in the Calcutta Police Morgue consists of :-
(1) Professor of Forensic and State Medicine, Medical College, Calcutta (in addition to his duties in the Medical College);

(2) Assistant to the Professor of Forensic and State Medicine, Medical College, Calcutta (First Resident Assistant);

(3) Second Resident Assistant;

(4) Dissector;

(5) Domes and other menial staff.

22. Duties of the Professor of Forensic and State Medicine, relating to the Calcutta Police Morgue. – (a) The Professor of. Forensic and State Medicine, Medical College, Calcutta, is in charge of the Calcutta Police Morgue in addition to his duties as a professor of the Medical College, Calcutta.
(b) He holds post-mortem examination of human deadbodies of both sexes at the Morgue,

(c) He attends the Coroner’s Court, Presidency Magistrate Courts and the High Court in sessions cases for giving evidences with regard to postmortem examinations conducted by him, if and when necessary.

(d) He occasionally views deadbodies at the sites of murder when taken there by Police Officers.

(e) He gives expert opinion on medico-legal cases when referred to him by the Judicial or the Police Department outside Calcutta.

(f) He also examines medico-legal cases relating to sexual offences, and examines boys and girls for determination of age in police cases within the town of Calcutta.

23. Duties of the Assistant to the Professor of Forensic and State Medicine (First Resident Assistant). – (a) The Assistant to the Professor of Forensic and State Medicine assists the Professor in his medico-legal work at the Police Morgue specially during autopsies.
(b) He holds post-mortem examinations under the supervision of the Professor in ordinary cases which are not likely to be tried in the Court of Session.

(c) During the absence of the Professor he attends all cases of post-mortem examinations and examines all medico-legal cases.

(d) If and when necessary he gives evidences in courts in connection with cases of post-mortem examinations done by him and medico-legal cases examined by him.

(e) He keeps accounts of all stocks of equipment, furniture, etc., of the Police Morgue.

24. Duties of the Second Resident Assistant. – The Second Resident Assistant belongs to the cadre of Sub-Assistant Surgeons. His duties shall be –
(i) to assist the Professor in his work at the Police Morgue;

(ii) to receive deadbodies and arrange their disposal after post-mortem examinations;

(iii) to attend office work;

(iv) to keep in custody all contingent articles received from the contractor on monthly indent;

(v) to arrange for preservation and disposal of viscera in medico-legal cases at the Morgue; and

(vi) to supervise the work of the menial staff employed in the Morgue.

25. Despatch of deadbody to the Police Morgue. – (a) All deadbodies to be sent to the Police Morgue shall be conveyed in the Corpse Disposal Vehicle of the Calcutta Police to be obtained on requisition from the Headquarters as far as possible. In time of emergency the assistance of the Hindu Satkar Samiti and the Anjuman-i-Mafidul Islam may be obtained for the conveyance of deadbodies of Hindus and Muslims respectively to the Morgue.
The Hindu Satkar Samiti and the Anjuman-i-Mafidul Islam will be paid the usual fees on their making out a bill, which they will send to the Commissioner. The bills will be paid after necessary check.
(b) A constable shall accompany the corpse with a report in West Bengal Form No. 4267 addressed to the Professor of Forensic and State Medicine. He will identify the deadbody to the Professor of Forensic and State Medicine holding the post-mortem examination and shall remain on duty there till the disposal of the body from the Morgue.

26. Receipt and storage of the deadbody with neck ticket in the Police Morgue. – As soon as a deadbody arrives at the Morgue, the Second Resident Assistant shall receive it and arrange to keep it in the cold chamber or refrigerator to prevent it from decomposition before the post-mortem examination takes place. A ticket in West Bengal Form No. 4521 noting particulars of the deceased as obtained from the police report shall be tied round its neck for purpose of its identification.
27. Post-mortem examination by the professor of Forensic and State Medicine. – After the requisition slip is obtained from the Police section concerned (vide Regulation 25) the Professor of Forensic and State Medicine shall hold the post-mortem examination of the body which will be identified by the constable concerned (vide Regulation 25.)
28. Report of post-mortem examination. – The Professor of Forensic and State Medicine shall prepare post-mortem examination reports in triplicate in West Bengal Form No. 5372. The original copy shall be sent to the police station concerned through the constable on duty, the second copy shall be sent to the Coroner of Calcutta, and the third copy shall be kept in the Police Morgue.
29. Procedure for disposal of deadbodies. – (a) In the town of Calcutta, when the death of a person is believed to have been caused by accident, homicide, suicide, or suddenly by means unknown, or when any person being a prisoner has died in prison, the deadbody is to be sent to the Coroner of Calcutta with a requisition in West Bengal Form No. 4268 from the Deputy Commissioner concerned for inquest on the body, in accordance with the provisions of the Coroners Act, 1871.
(b) The Officer-in-charge of the police station concerned shall also send with the corpse, disposal order form (West Bengal Form No. 4279), in triplicate to the Coroner of Calcutta who will send them with his endorsement to the Police Morgue.

(c) As provided in section 15 of the Coroners Act, 1871. the deadbody is to be viewed by the Coroner with his jury before it can be disposed of.

(d) (i) After disposal order is passed by the Coroner, the deadbody shall be landed over to the relations of the deceased, on demand.

(ii) If the body is unclaimed, it is to be handed over to some public organization such as the “Hindu Satkar Samiti”, “the Anjuman-i-Mafidul Islam” or to the undertakers “Brown. & Co.” according as the body happens to be one of a Hindu, Muslim or a Christian.

(iii) If the relatives, or a public body as aforesaid refuse to take away a deadbody because it is highly decomposed or is of one of unknown religion, it shall be handed over to the Calcutta Corporation for disposal.

30. Clothings of deadbodies ofter post-mortem examination to be returned to the police station. – The articles of clothings found with the’ deadbody shall be sent in sealed packets to the Officer-in-charge of the police station along with the original report of the post-mortam examination.
31. Preservation of visceras. – In cases of autopsies where the findings are not considered sufficient to account for the cause of death, or where there is suspicion of administration of poison or drug to cause death, viscera, shall be preserved in saturated saline solution in glass jars for analysis by the Director-cum-Senior Chemical Examiner, forensic Science Laboratory.
Viscera in case of asphyxial death, e.g., hanging, drowning, etc., even where the cause of death is apparently deteted from post-mortem findings, can be preserved in glass jars in the Morgue in rectified spirit which can be sent for Chemical examination on the requisition of the Coroner of Calcutta to find out whether any poison was taken or given before such death.
Visceras in other cases shall be destroyed with the consent of the police after reports of post-mortem examinations are sent.
N.B. – It is desirable that the viscera with the forwarding letter should be taken by the constable on duty direct from the Police Morgue to the Director-cum-Senior Chemical Examiner, Forensic Science Laboratory, Medical College, so that there may not be unusual delay in starting chemical analysis of the viscera in his department.
32. Maintenance of refrigerating plants. – The Police Morgue shall maintain refrigerating plants or cold storage for accommodating deadbodies received there for post mortem examination, and the Officer-in-charge thereof shall see that bodies are not kept outside that chamber.
The Electrical Division of the Works and Buildings Department of the Government of West Bengal shall look after these plants, the cost being met from the Calcutta Police budget under head “29 – Police – Presidency Police – Police Dead House.”
33. Medicines. – Rectified Spirit, Tincture Iodine and other medicinal preparations required for post-mortem examination shall be obtained on annual indent on prescribed form from the Government Central Medical Stores, Calcutta. The charge shall be adjusted by book transfer against provisions in the Calcutta Police budget, by the finance Branch, Calcutta Police Directorate.
34. Contract for supply of articles. – All purchase of articles for use of the Police Morgue shall be made through contractors selected by the Professor of Forensic and State Medicine, Medical College, Calcutta, after calling for tenders. The contract shall be for one year from the beginning of each financial year.
All bills from contractors shall be cheeked and certified by the Professor of Forensic and State Medicine before their transmission to the Administrative Officer, Calcutta Police, Lallbazar for payment from the grant under head “29 – Police – Presidency Police – Police Dead House” of the budget.
35. Pay of the staff. – The Professor of Forensic and State Medicine, Medical College, Calcutta, draws his pay from the Medical Budget from the Accountant-General, West Bengal.
The pay of the remaining staff is drawn from the Police budget through the Commissioner. The pay bill of the Assistant to the Professor of Forensic and State Medicine and that of the Second Resident Assistant shall bear the countersignature of the Professor of Forensic and State Medicine, Medical College, Calcutta.
The disbursement of pay of the staff shall be made by the Professor who shall maintain

acquittance rolls, as under the rules for the purpose of audit.

36. Records and Registers. – The records and registers to be maintained in the Calcutta Police Morgue are shown in Appendix –
(See Appendix to reg. 90, Chapter IV – Privileges and General Instructions.)

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